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Minutes - Board - 1994-12-08 (2)r' COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Meeting held December 8, 1994 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in regular session on December 8, 1994, 6:00 p.m., at the Civic Center, 77 Fair Drive, Costa Mesa. Mr. Robin Hamers called the meeting to order at 6:00 p.m. Director Ferryman led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer, Dan Worthington Staff Present: Robin Hamers, Manager/Engineer; Roy June, Attorney; Florine Reichle, Assistant Manager /Clerk of the District; Susan Temple, Treasurer; Dawn Guastella, Permit Specialist Others Present Alan Burns, Attorney 0 ELECTION OF OFFICERS COSTA MESA SANITARY DISTRICT OFFICERS Mr. Hamers welcomed the newly- elected directors, Mr. Nate Reade, Ms. Arlene Schafer and Mr. Dan Worthington, and a presentation was made. Mr. Hamers called for nominations within the board for the offices of president, vice - president and secretary of the Costa Mesa Sanitary District. Motion by Director Perry, seconded by Director Schafer to nominate Director James Ferryman to the office of President of the Costa Mesa Sanitary District. No other nominations were made. Motion to close nominations by Director Schafer, Director Perry seconded. Motion ' to elect Director Ferryman as president of the Costa Mesa Sanitary District carries 5 -0. Mr. Hamers called for nominations for the office of vice - president of the Costa Mesa Sanitary District. Motion by Director Reade, seconded by Director Schafer to nominate Director Arthur Perry. No other nominations were made. Motion to close nominations by Director Worthington, seconded by Director Schafer. Motion to elect Director Perry to the office of vice- president of the Costa Mesa Sanitary Disirict carries, 5 -0. Mr. Hamers next called for nominations for the office of secretary of the Costa Mesa Sanitary District. Director Schafer nominated Director Reade, seconded by Director Perry. No other nominations were made. Motion to close the nominations by Director Ferryman, seconded by Director Perry. Motion to elect Director Reade to the office of secretary of the Costa Mesa Sanitary District carries 4 -1. Director Reade abstains. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 8, 1994 Page 2 • APPOINTMENT OF OCSD REPRESENTATIVE & ALTERNATE Mr. Hamers called for a nomination for the appointment of a representative to the Orange County Sanitation District. Director Ferryman appointed himself as interim representative to the Orange County Sanitation District for a period of approximately three months. .Director Ferryman further appointed Director Perry as first alternate and Director Schafer as second alternate representatives to the OSCD. APPOINTMENT OF ISDOC REPRESENTATIVE Mr. Hamers called for a nomination for the appointment of a representative to the Independent Special Districts of Orange County. Director Ferryman appointed Director Reade to continue as representative on ISDOC. MINUTES OF REGULAR MEETING, NOVEMBER 10, 1994 Director Schafer moved acceptance of the minutes of November 10, 1994, seconded by Director Reade. The minutes were deemed approved unanimously as presented. MINUTES OF ADJOURNED MEETING, NOVEMBER 21, 1994 Director Reade moved to accept the minutes of November 21, 1994. Director Perry • seconded. The minutes were deemed approved unanimously as presented. MINUTES OF ADJOURNED MEETING, NOVEMBER 22, 1994 Director Reade moved to accept the minutes of November 22, 1994. Director Perry seconded. The minutes were deemed approved unanimously as presented. MINUTES OF ADJOURNED MEETING, NOVEMBER 28, 1994 Director Schafer moved to accept the minutes of November 28, 1994. Seconded by Director Perry. The minutes were approved unanimously as presented. WRITTEN COMMUNICATIONS Mr. Hamers reports a letter from the California Special Districts Association (CSDA) welcoming the new members and noticing the seminar at the Red Lion Hotel, in northern California, February 9 and 10, or the Newport Beach Le Meridien, January 19 and 20. MANAGER'S REPORT OCCUPANCY REPORT Mr. Hamers reported no increase or decrease in the occupancy report for solid waste • collection as of December 1, 1994. Therefore, the total for December is 22,125. Staff recommends the acceptance of the count and recommended the Board direct staff to pay I COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 8, 1994 Page 3 0 Costa Mesa Disposal on January 1, 1995, based on the December count of 22, i25. Motion to adopt the occupancy report made by Director Reade, seconded by Director Schafer. Motion carried 5 -0. Motion to prepare the warrant on January 1, 1995, for $156,206.93 to Costa Mesa Disposal made by Director Perry, seconded by Director Reade. Motion carried 5 -0 SOURCE REDUCTION AND RECYCLING ELEMENT - AB939 STATUS OF CITY'S WASTE PROGRAM Anti - scavenging Solutions - Proposed Code Enforcement Officer Mr. Hamers reports the City of Costa Mesa and the Sanitary District are in the process of obtaining an officer to police the scavenging. The Board previously approved to split the cost with the City of Costa Mesa, not to exceed $2,500, to hire a contract Code Enforcement Officer. The City is in the process of determining whether or not to use existing City personnel. SRRE EDUCATIONAL PROGRAM HHW GRANT APPLICATION Mr. Hamers reports the Costa Mesa Sanitary District has applied jointly with the City of Costa Mesa for a grant in the amount of $120,000 and has received no further communication on that issue. ANTI - SCAVENGING SIGNS Mr. Hamers presented a sample of the signs designed to be adhered to trash containers discouraging scavenging and citing both the Orange County Code section and the Costa Mesa Municipal Code section. Distribution will begin with Costa Mesa Disposal attaching the signs to the approximately 2,200 bins that they own. Mr. Hamers further stated that the Code Enforcement officer will also be distributing the signs. Mr. Hamers reporter that signs will be available by mail or in person from the Sanitary District and the City to anyone requesting one. A banner with the same design will be put on Costa Mesa Disposal's trash trucks. Director Reade suggested that the Chamber of Commerce be given signs to distribute. Ms. Reichle stated that, in addition to the press release, OCN was scheduled to film the story when an enforcement officer is selected. WASTE DIVERSION REPORT FOR SEPTEMBER 1994 Mr. Hamers reported 26.36% waste diversion for the month of November. • Total Tonnage: 2,584.62 Tonnage Recycled: 681.19 i COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 8, 1994 Page 4 LJ Motion to receive the report was made by Director Schafer, seconded by Director Reade. Motion carried 5 -0. LOCAL MEETINGS LAFCO Mr. Hamers stated that LAFCO is accepting nominations for new special district representative to the LAFCO commission. Mr. Hamers further stated that the Garden Grove Sanitary District has nominated Mr. Bob Huntley, and Irvine Ranch Water District has nominated Mr. John Withers, who is currently the alternate for special districts. Irvine Ranch Water District has requested that LAFCO let the Special Districts Selection Committee convene and make the appointment rather than submitting nominations directly to LAFCO. Director Reade recommended that Mr. Jim Evans from the Midway City Sanitary District be nominated as representative to the LAFCO commission. Director Perry seconded. Motion carries 5 -0. Staff will contact Mr. Evans regarding his resume and any information requested by LAFCO. • Director Reade motioned to appoint Director Ferryman as the voting member on ISDOC for the LAFCO seat. Director Perry seconded. Motion carries 5 -0. Mr. Hamers added that the City of Garden Grove filed an application for reorganization of the Garden Grove Sanitary District. LAFCO deemed the application incomplete because certain issues had not been addressed such as the handling of bonded indebtedness, certain service areas outside the city of Garden Grove, et cetera. The Garden Grove Sanitary District plans to formally inquire of the City Council at a meeting on December 20, 1994, in regards to the possibility of dropping the reorganization. Mr. Hamers stated he will provide more information at the next board meeting. ISDOC Special Meeting, December 21, 1994. Director Reade stated there would be a quarterly meeting on December 21, 1994. OCSD Director Ferryman stated there would be a meeting at 7:30 p.m., December 8, 1994. • r COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 8, 1994 Page 5 TREASURER'S REPORTS FINANCIAL REPORT Ms. Temple presented the financial statements as of November 30, 1994. Motion to receive the report as presented made by Director Reade, seconded by Director Perry. Motion carried 5 -0. TREASURER'S REPORT OF MONIES ON DEPOSIT Ms. Temple presented the report showing the District's portfolio for the month of October 1994. Ms. Temple reports that in November, 1.4 million dollars was withdrawn from the Orange County Treasurers Pool. Approximately $400,000 was to cover the warrant register for November, and the remaining $1,000,000 will be placed with LAIF until cash flows have been worked out. December 6, the County of Orange filed for Chapter 9 bankruptcy. The Costa Mesa Sanitary District has approximately 2.8 million dollars in the Orange County Treasury Pool, which is currently frozen. Ms. Temple advises that the Costa Mesa Sanitary District will receive an apportionment of special assessment user fees of approximately $1,000,000 on December 20. Ms. Temple advises that Mr. Tom Hayes, the previous treasurer of California, will be brought in to assess and advise in ® regards to the bankruptcy. A study session was recommended by Director Reade to discuss the Orange County bankruptcy and its effect on the Costa Mesa Sanitary District. Motion to receive and file the Treasurer's Report of Monies on Deposit made by Director Perry, seconded by Director Reade. Motion carried 5 -0. INVESTMENT POLICY This item was tabled for future action. ENGINEER'S REPORT PROJECT STATUS REPORT Motion to accept and file by Director Perry, seconded by Director Reade. Motion approved unanimously. DEVELOPMENT UPDATE Mr. Hamers stated there was nothing to report. PROJECT NO. 141 a TELEVISING OF SEWER LINES The board instructed to bring this item up at the next board meeting. There was no action • taken. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held December 8, 1994 ATTORNEY'S REPORTS SELECTION OF ATTORNEY FOR DISTRICT Page 6 Mr. June introduced Mr. Alan Burns, new attorney for the Costa Mesa Sanitary District. Mr. Burns will take the position effective January 2, 1995. Mr. June will deliver files and prepare Mr. Burns for the January meeting. Director Ferryman expressed the Board's gratitude to Mr. June for the years of service and welcomed Mr. Burns. Mr. June will prepare a contract as required by the B &P code. WARRANT REPORT Motion made by Director Schafer, seconded by Director Ferryman, authorizing the President and Secretary to sign Report No. 95 -06, instructing the Finance Director to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $427,238.96. Motion carried 5 -0. ADJOURNMENT Director Reade motioned to adjourn the meeting to be reconvened December 16, 1994, at 2:00 p.m., seconded by Director Perry. At 8:02 p.m., Director Ferryman adjourned the meeting. President Secretary 01 • •