Loading...
Minutes - Board - 1994-10-13 (2)• COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Meeting held October 13, 1994 Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in regular session on October 13, 1994, 2:00 p.m., at the Civic Center, 77 Fair Drive, Costa Mesa. Director Wahner called the meeting to order at 2:00 p.m. Director Ferryman led the Pledge of Allegiance. Director Reade gave the Invocation. Roll Call: Directors Present: James Wahner, Nate Reade, James Ferryman, Mike Scheafer, Arthur Perry Staff Present: Roy June, Attorney; . Robin Hamers, Manager/ Engineer; Florin Reichle, Assistant Manager /Clerk of the District; Susan Temple, Treasurer; Dawn Guastella, Permit Specialist Others Present: Arlene Schafer, Dan Worthington, Tom Ragan, Sandy MacDonald, Resident MINUTES OF SEPTEMBER 8,1994: The minutes of September 8, 1994, were approved unanimously as presented. WRITTEN COMMUNICATIONS: Mr. Hamers reports a newspaper article regarding the change of the Costa Mesa Sanitary District's meeting time to 2:00 p.m. for this particular meeting. There was also reference in the article regarding the topic of scavenging. MANAGER'S REPORT: OCCUPANCY REPORT: Mr. Hamers reported no increase or decrease in the occupancy report for solid waste collection as of October 1, 1994. Therefore, the total for October is 22,132. Staff recommends the acceptance of the count and recommended the Board direct staff to pay Costa Mesa Disposal on November 1, 1994, based on the October count of 22,132. Motion to adopt the occupancy report made by Director Reade, seconded by Director Perry. Motion carried 5 -0. Motion to prepare the warrant on November 1, 1994, for $156,256.35 to Costa Mesa Disposal made by Director Perry, seconded by Director Reade. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT u Minutes - Board of Directors Meeting held October 13, 1994 Page 2 • REFUNDS: Morrison Builders, 1101 Victoria Street, Costa Mesa, CA 92627 Mr. Hamers presented a request for a refund of fees paid to add a toilet at 2930 Bristol, A -102. An existing toilet was being relocated. No fees were required for relocation. Staff recommends a refund of $45. Motion so made by Director Reade, seconded by Director Scheafer. Motion carried 5 -0 SOURCE REDUCTION AND RECYCLING ELEMENT - AB 939 STATUS OF CITY'S WASTE PROGRAM - SETTLEMENT OF PRE - AGREEMENT CHARGES: Mr. Hamers stated that this item is still pending. Mr. Hamers further stated that Mr. Bill Morris, Director of Public Services, has sent a memo to Mr. Allan Roeder suggesting that Mr. Roeder review the agreement and possibly be included in the decision. Mr. Hamers stated there are currently no negotiations taking place other than having Allan review the situation. SCAVENGING REPORT: • Mr. Hamers reported receiving two memos on the subject of scavenging. The first from Tom Lazar, Acting Chief of Police, to Allan Roeder advising that Chief Snowden put out a memo to all personnel directing them to take enforcement action. The second memo from Chief of Police, David L. Snowden to all sworn personnel advising of the ordinance as follows: Sec. 8 -83. Regulations (d) No person shall scavenge or bury solid waste, hazardous waste or infectious waste within the City. Mr. Hamers stated that the police department is going to actively handle the scavenging incidents. Mr. Hamers further stated that he contacted Orange County regarding the Santa Ana Heights area and is encouraging them toward enforcing their ordinance. Mr. Hamers reported on three different signs intended for use on homeowner trash cans, agreeing to bring them to the Board for approval. Director Ferryman suggested a press release to inform the public that the police department is going to be enforcing the scavenging ordinance. Director Scheafer recommended the inclusion of this information in the flyers for the next large item pick up. Ms. Reichle suggested signs be displayed on the trash trucks as a deterrent to the • scavengers. Director Reade recommended the inclusion of the City code section on all signs. COSTA MESA SANITARY DISTRICT l Minutes - Board of Directors Meeting held October 13, 1994. • C] Mr. June recommended monitoring the amount of fine for each citation. SRRE EDUCATIONAL PROGRAM: Page 3 Mr. Hamers stated that he previously informed the Board that the District would file a joint application with the City of Costa Mesa to the State for a household hazardous waste program grant. A joint program would allow a larger and more comprehensive effort. Mr. Hamers requested the Board ratify the action taken by staff. Director Reade motioned to ratify the action taken by the staff, seconded by Director Scheafer. Motion carried 5 -0. WASTE DIVERSION REPORT FOR SEPTEMBER 1994: Mr. Hamers reported 26.24% waste diversion for the month of September. Total Tonnage: 2,693.78 Tonnage Recycled: 706.80 Motion to receive the report was made by Director Ferryman, seconded by Director Reade. Motion carried 5 -0. LOCAL MEETINGS LAFCO: Chairman Wahner stated that the LAFCO Commission is considering a special district advisory committee for review of potential reorganizations and consolidations. Chairman Wahner further stated that he met with Santa Margarita Water District officials on Monday for a discussion and tour. ISDOC Special Dinner Meeting, October 20, 1994: Director Reade stated there would be a quarterly meeting on October 20, 1994, at the Holiday Inn in Costa Mesa. Speakers will include Marian Bergeson and Jim Wahner. Director Reade further stated there were rumors of management problems with the CSDA and will provide more information at the next meeting. SAFETY COMMITTEE - MINUTES OF SEPTEMBER 14,1994: Director Reade motioned to receive the report, seconded by Director Perry. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 13, 1994 Page 4 • TREASURER'S REPORTS FINANCIAL REPORT: Ms. Temple presented the financial statements as of September 30, 1994. Motion to receive the report as presented made by Director Ferryman, seconded by Director Perry. Motion carried 5 -0. TREASURER'S REPORT OF MONIES ON DEPOSIT: Ms. Temple presented the report showing the District's portfolio for the month of August 1994. Motion to receive and file made by Director Reade, seconded by Director Perry. Motion carried 5 -0. ENGINEER'S REPORT PROJECT STATUS REPORT: Mr. Hamers presented the report. Motion to receive and file made by Director Ferryman, seconded by Director Perry. Motion carried 5 -0. • DEVELOPMENT UPDATE: Mr. Hamers stated there was nothing to report. PROJECT 136 - ACCESS ROAD ALONG NEWPORT BEACH GOLF COURSE: Mr. Hamers stated that he received correspondence from Nelson Paving requesting to make his bid nonvalid due to numerous clerical and mathematical errors in the amount of $10,000. Mr. Hamers recommended the Board reject Nelson Paving's bid in the amount of $37,311.00 due to these errors. Motion to reject Nelson Paving's bid made by Director Perry, seconded by Director Ferryman. Motion carried 5 -0. Motion to award the project to JH Rentals, Inc. in the amount of $41,950.00 made by Director Scheafer, seconded by Director Ferryman. Motion carried 5 -0. PROPOSAL TO PROVIDE INSPECTION SERVICES: Mr. Hamers introduced a proposal to provide inspections services for Project #136 at the following rates, not to exceed $8,848: Engineering 40 hrs. @ $59.00 /hr. = $2,360.00 Drafting 4 hrs. @ $47.00 /hr. = 188.00 Inspection 150 hrs. @ $42.00 /hr. = 6,300.00 • Total $8,848.00 • COSTA MESA SANITARY DISTRICT Minutes - Board of Directors Meeting held October 13, 1994 Page 5 Motion to accept by Director Reade, seconded by Director Perry. Motion carried 5 -0. ATTORNEY'S REPORTS ATTORNEY JOB DESCRIPTION / REQUEST FOR PROPOSAL: Mr. June stated this was the final opportunity to appoint the three member review committee before the deadline of October 25, 1994, when the proposals are due. Motion to establish the three member committee to be Mr. Roy June, Mr. James Wanner, and either Mr. Bob Brock or Mr. Bruce Mattern, with a request to have the members volunteer their services, made by Director Reade, seconded by Director Perry. Motion carried 5 -0. OLD BUSINESS STATUS REPORT - PENDING ITEMS: Mr. Hamers reported that no items were pending. • NEW BUSINESS 1994 LARGE ITEM PICKUP PROGRAM - FINAL REPORT: Mr. Hamers reported the 1994 large item pickup program was successful, collecting 389 tons. Mr. Hamers further stated that the District's hauler, Costa Mesa Disposal delivered the metallic goods to Adams Steel in Anaheim and credited the District with the $456.80 received for the items. Mr. Hamers stated that if the metallic goods were taken to the Prima Deshecha Landfill the District would have been charged the regular tipping fee of $22.75 /ton plus a $5 /ton "hard to handle" surcharge fee. This saved the District an additional $361. The total savings to the program was $818. Director Scheafer recommended a letter acknowledging ,Costa Mesa Disposal for their cooperation and initiative. Chairman Wanner requested a copy of the final report be sent to Mr. Allan Roeder at the City with an invitation to participate in the 1995 program. 1994 TELEPHONE BOOK RECYCLING PROGRAM: Ms. Reichle stated there will be nine drop -off locations. There will be a change in one drop -off location to the corner of Baker and Mesa Verde. The program will begin November 8 and run to December 15, 1994. Personal letters are going to be sent to businesses that receive over 25 phone books. COSTA MESA SANITARY DISTRICT , Minutes - Board of Directors Meeting held October 13, 1994 Page 6 WARRANT REPORT: Motion made by Director Perry, seconded by Director Ferryman, authorizing the President and Secretary to sign Report No. 95 -04, instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $335,511.24. Motion carried 5 -0. ORAL COMMUNICATIONS: Mr. Hamers commended Ms. Guastella for her work while Ms. Reichle was on vacation. Mr. June recommended the Board consider a policy or resolution of setting meetings forward instead of back to allow the public an opportunity to attend. Mr. Reade commented that Mr. Ferryman received a special award for being citizen of the decade. Mr. Ferryman advised that the Chamber of Commerce fund raiser at the Red Lion Hotel would be held Friday night. The cost is $45. Mr. Sandy McDonald requested information on the scavenging report. • Director Scheafer expressed gratitude from the AYSO and the Costa Mesa Little League for the repair of the manhole cover on the California School playing field. ADJOURNMENT: At 3:05 p.m., Director Wahner adjourned the meeting. President Secretary •