Minutes - Board - 1994-08-18 (2).jj
I
COSTA MESA SANITARY DISTRICT / v
Minutes of Board of Directors Meeting held August 18, 1994
Call to Order: The Board of Directors of the Costa Mesa Sanitary District
met in adjourned session on August 18, 1994, 6:00 pm, at
the Civic Center, 77 Fair Drive, Costa Mesa.
Director Wahner called the meeting to order at 6:00 pm.
Director Ferryman led the Pledge of Allegiance.
Director Reade gave the Invocation.
Roll Call: Directors Present: James Wahner, Nate Reade, James Ferryman, Mike
Scheafer
Directors Absent: Art Perry
Staff Present: Roy June, Attorney; Robin Hamers, Manager/
Engineer; Florine Reichle, Assistant Manager /Clerk
of the District; Susan Temple, Treasurer; Dawn
Guastella, Permit Specialist; Reba Coulter, Finance
Others Present: None
MINUTES OF JULY 14 AND AUGUST 11, 1994:
The - minutes of July 14 and August 11, 1994, were approved unanimously as corrected.
The July 14 minutes were corrected to show a change in resolution numbers. Resolution
No. 94 -547 was corrected to 94 -556, and Resolution No. 94 -546 was corrected to 94 -555.
WRITTEN COMMUNICATIONS:
There were no written communications.
PUBLIC HEARING:
TRASH COLLECTION ASSESSMENT:
Director Wahner opened the public hearing stating that this is the time and place fixed
pursuant to the notice given for the hearing of protests and objections to, and request for
exemption to, the proposed assessment for trash and garbage collection as set forth in the
report filed with the Clerk of the District.
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held August 18, 1994 Page 2 •
Ms. Reichle stated the Notice of Public Hearing was published on August 10 and 19,
1994, as required by law, and the affidavit of publication is on file in the District office.
She stated no written or oral protests had been received.
Director Wahner asked if there were any questions by any of the Directors. After
receiving no comments, Director Wahner asked to close the hearing and then asked for
a motion to approve the report and adopt the trash assessment rate. Motion to close the
Public Hearing made by Director Scheafer, seconded by Director Ferryman. Motion
carried 4 -0.
TRASH COLLECTION RATES ESTABLISHED:
Director Readc made a motion, seconded by Director Ferryman to accept the report and
adopt the Trash Assessment Rate of $147.56 per unit per year. Motion carried 4 -0.
Director Ferryman made a motion, seconded by Director Reade to adopt Resolution No.
94 -557, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVERRULING
PROTESTS TO THE PROPOSED ASSESSMENT FOR TRASH COLLECTION AND
ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT. Motion
carried 4 -0.
PUBLIC HEARING:
LIQUID WASTE DISPOSAL ASSESSMENT:
Director Wahner opened the public hearing stating that this is the time and place fixed
pursuant to notice given for the purpose of hearing protests and objections to, and request
for exemption to, the proposed Assessment of Liquid Waste Disposal, as set forth in the
report filed with the Clerk of the District.
Ms. Reichle reported the Notice of Public Hearing was published on August 10 and 19,
1994, as required by law and the affidavit of publication is on file in the District Office.
She stated no written or oral protests had been received.
Director Wahner asked if any person present wished to be heard. After receiving no
comments, Director Wahner asked to close the public hearing and asked for a motion to
approve the report and adopt the Liquid Waste Assessment rates.
Motion to close the Public Hearing made by Director Scheafer, seconded by Director
Ferryman. Motion carried 4 -0.
1994 -1995 RATES ESTABLISHED: 0
Ms. Temple presented the schedule for the 1994 -1995 Liquid Waste Disposal Rates.
•
L�
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held August 18, 1994 Page 3
Director Reade made a motion, seconded by Director Ferryman to approve the report, and
adopt and establish the rates as follows:
Single Family
Multi- Mobile Homes
Commercial
Industrial
Other
Motion carried 4 -0.
$ 23.02 /dwelling/year
17.72 /dwelling /year
13.39/1000 square feet/year
39.44/1000 square feet/year
11.87/1000 square feet/year
Director Ferryman made a motion seconded by Director Reade to adopt Resolution No.
94 -558, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
'SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVERRULING
PROTESTS TO THE PROPOSED USER FEE FOR LIQUID WASTE DISPOSAL AND
ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT. Motion
carried 4 -0.
MANAGER'S REPORT:
OCCUPANCY REPORT:
Mr. Hamers reported no increase or decrease in the occupancy report for solid waste
collection as of August 1, 1994. Therefore, the total for August is 22,227. Mr. Hamers
went on to state that next month that number will be adjusted, as finalized on the county
tape. Staff recommended acceptance of the count and recommended the Board direct staff
to pay Costa Mesa Disposal on September 1, 1994, based on the August count of 22,227.
Motion to adopt the occupancy report made by Director Reade, seconded by Director
Scheafer. Motion carried 4 -0.
Motion to prepare the warrant on September 1, 1994 for $156,927.07 to Costa Mesa
Disposal made by Director Ferryman, seconded by Director Reade. Motion carried 4 -0.
REFUNDS:
Yozya Development, 20250 Acacia, #110, Newport Beach, CA 92660
Mr. Hamers presented a request for a refund of trash and sewer assessment fees on the
property located at 20312 Acacia, Assessor's Parcel No. 439 - 392 -24. They were charged
for ten units and should have been charged for two for tax years 1992 -1993 and 1993-
1994. Requested refund amount of $2,577.92. Staff recommends, in accordance with
District policy, to refund trash and sewer assessment fees of $2,577.92, which represents
two years of being overcharged. Motion so made by Director Ferryman, seconded by
Director Reade. Motion carried 4 -0.
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held August 18, 1994 Page 4
Yozya Development, 20250 Acacia, #110, Newport Beach, CA 92660
Mr. Hamers presented a request for a refund of trash and sewer assessment fees on the
property located at 20282 Acacia, Accessor's Parcel No. 439 - 392 -25. They were charged
for five units and should have been charged for two for tax years 1992 -1993 and 1993-
1994. Staff recommends, in accordance with District policy, to refund trash and sewer
assessment fees of $966.72. Motion so made by Director Reade, seconded by Director
Ferryman. Motion carried 4 -0.
Josephine Gaudio, 1038 Coventry Circle, Placentia, CA 92670
Mr. Hamers presented a request for a refund of trash assessment fees on the property
located at 2451 Elden Avenue, Accessor's Parcel No. 439 - 281 -32. Owner is using a
private trash service. Requesting refund from tax years 1991 -1992 to 1993 -1994. Staff
recommends, in accordance with District policy, a refund for tax year 1993 -1994 in the
amount of $577.64, plus a one unit overcharge for tax year 1991 -1992 for trash and
sewer, making the total refund of $732.51. Motion so made by Director Ferryman,
seconded by Director Reade. Motion carried 4 -0.
•
SOURCE REDUCTION AND RECYCLING ELEMENT - CA INTEGRATED
WASTE MANAGEMENT PLAN
STATUS OF CITY'S WASTE PROGRAM - SETTLEMENT OF PRE- •
AGREEMENT CHARGES:
Mr. Hamers stated that this refers to the AB939 Fee Waiver Agreement between the City
and the Sanitary District. He further stated that the first full -year report by the City
shows a deficit of $32,810 in their program. During the months of July, August,
September and October 1993, a $0.75 per ton charge of all trash collected did apply. Bill
Morris is asking the District for payment in full of $7,727.81, which represents the four
months of trash collection prior to the AB939 Agreement going into effect. A motion
was made by Director Reade, seconded by Director Ferryman, and carried 4 -0 to discuss
with Bill Morris the possibility of sharing the $7,727.81 expense with the District.
SRRE EDUCATIONAL PROGRAM:
It was suggested by staff that some sort of anti - scavenger notification be created and
made available, possibly in the form -of a sticker placed on trash cans. It was also
reported that scavengers have reduced the volume of the large item pick -up program. It
was further reported that the pick -up is up to approximately 250 tons. A suggestion was
made to involve the elementary -level school children in the sticker program.
Mr. Hamers reported that he, Ms. Reichle and Ms. Guastella attended another Mesa Pride
meeting on August 9. The meeting was a follow -up with the group that attended a tour
of the CR Transfer facility. •
•
•
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held August 18, 1994
WASTE DIVERSION REPORT FOR JULY 1994:
Mr. Hamers reported 25.13% waste diversion for the month of July.
Total Tonnage: 2,768.21 Tonnage Recycled: 695.64
The report was approved unanimously, as presented.
LOCAL MEETINGS
LAFCO:
Page 5
LAFCO is now studying the privatization, and has also put out a contract to study the
privatization of the Santa Margarita Water District. An east coast firm has made inquiries
and preliminary proposals to take over the District.
ISDOC
Special Meeting, July 22, 1994:
Attended by Directors Wahner, Reade and Perry. Regarding the special district
questionnaire from project Hi Gear, Director Reade made the motion to receive and file
the questionnaire, seconded by Director Ferryman. Motion carried 4 -0.
CSDA - APPROVAL OF BYLAW CHANGES:
Director Ferryman made the motion to approve the proposed CSDA Bylaw changes,
seconded by Director Scheafer. Motion carried 4 -0.
TREASURER'S REPORTS
FINANCIAL REPORT:
Ms. Temple presented the financial statements as of July 31, 1994. Motion to receive the
report as presented made by Director Reade, seconded by Director Scheafer. Motion
carried 4 -0.
TREASURER'S REPORT OF MONIES ON DEPOSIT:
Ms. Temple presented the report showing the District's portfolio for the month of June
• 1994. Motion to receive and file made by Director Reade, seconded by Director
Ferryman. Motion carried 4 -0.
i
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held August 18, 1994 Page 6 •
ENGINEER'S REPORT
PROJECT STATUS REPORT:
Mr. Hamers presented the report. Motion to receive and file made by Director Ferryman,
seconded by Director Reade. Motion carried 4 -0.
DEVELOPMENT UPDATE:
Mr. Hamers stated there was nothing to report.
PROJECT 133 - PUMP STATION MAINTENANCE:
Mr. Hamers presented the bids for the contract as opened on July 18, 1994. Schuler
Engineering Corporation was the low bidder on the project with a bid of $101,100. Staff
recommends the project be awarded to Schuler Engineering Corporation. Motion to
award the project to Schuler Engineering Corporation in the amount of $101,100 made
by Director Ferryman, seconded by Director Scheafer. Motion carried 4 -0. •
PROPOSAL FOR INSPECTION SERVICES:
Mr. Hamers presented a proposal to provide inspection services during the construction
phase of Project 133 at the current hourly rates of Engineer - $59.00 /hour, Drafting -
$47.00 /hour, and Inspection - $42.001hour, not to exceed $8,848. Motion made to
approve the proposal made by Director Scheafer, seconded by Director Ferryman. Motion
carried 4 -0.
PROJECT NO. 136 - ACCESS ROAD ALONG NEWPORT BEACH GOLF
COURSE:
Mr. Hamers reported that this project is ready to go out to bid. The project consists of
rehabilitating the asphalt access road that cuts through the Newport Beach Golf Course.
The golf course is owned by John Wayne Airport, which is actually part of the county.
It is leased by Steve Lane who owns the Newport Beach Golf Course. The County asked
for an Indemnity Agreement. The Indemnity Agreement as prepared by Mr. June has
been submitted to John Wayne Airport and approved by letter. Staff is recommending
the Board enter into the Indemnity Agreement. Motion to approve and execute the
Indemnity Agreement made by Director Reade, seconded by Director Ferryman. Motion
carried 4 -0.
n
COSTA MESA SANITARY DISTRICT
• Minutes - Board of Directors Meeting held August 18, 1994 Page 7
ATTORNEY'S REPORTS
ATTORNEY JOB DESCRIPTION:
Director Wahner stated that a request for proposal was mailed to all the Board members,
and with it the request to review and comment. Director Wahner stated staff should also
review for comments on selection procedures, etc. A study session for the Board to
review the RFP was set for August 30, 1994, at 12:00 noon.
ORDINANCE NO. 25 - REGULATING MULTIPLE SERVICES ON A SINGLE
LATERAL:
Motion to adopt Ordinance No. 25, AN ORDINANCE OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT REGULATING
MULTIPLE SINGLE FAMILY SERVICES ON A SINGLE LATERAL CONNECTING
TO THE MAINS OF THE DISTRICT AND SETTING FORTH REASONS THEREFOR,
made by Director Reade, seconded by Director Scheafer. Motion carried 4 -0.
i POLICY UPDATE
RESOLUTION NO. 94 -559 - CONTRACT CHANGE ORDERS:
This establishes authority of staff to approve change orders up to specified limits. Motion
to approve Resolution No. 94 -559, A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE COSTA MESA SANITARY DISTRICT RELATING TO CONTRACT
CHANGE ORDERS AND ESTABLISHING LIMITS ON AUTHORITY FOR
EXPENDITURES, made by Director Ferryman, seconded by Director Reade. Motion
carried 4 -0.
RESOLUTION NO. 94 -560 - ESTABLISHES AUTHORITY FOR STAFF TO
EXPEND FUNDS AS LIMITED BY ORDINANCE NO. 22:
Motion to approve Resolution No. 94 -560, A RESOLUTION OF THE BOARD OF
DIRECTORS OF -THE COSTA MESA SANITARY DISTRICT ESTABLISHING
AUTHORITY OF STAFF MEMBERS OF THE DISTRICT TO EXPEND FUNDS AS
LIMITED BY ORDINANCE NO. 22 AND STATING REASONS. THEREFOR, made by
Director Reade, seconded by Director Scheafer. Motion carried 4 -0.
OLD BUSINESS
is STATUS REPORT - PENDING ITEMS:
Mr. Hamers presented the report.
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held August 18, 1994 Page 8 •
CREATIVE MANAGEMENT SOLUTIONS - FINANCIAL STUDY, PHASE II
Staff is recommending that the Board set a study session date to review the document and
establish a course of action based on what information is shown. The consultant would
attend the study session to answer questions. Study session date has been set for Tuesday,
August 30, 1994, 12:00 noon.
CLAIM OF NEWPORT BEACH - IRVINE AVENUE MANHOLE
APPROVE BINDING ARBITRATION:
Mr. Hamers presented the letter from the attorney assigned by SDRMA, suggesting
binding arbitration. Staff is recommending the Board approve binding arbitration, if
necessary, to resolve the long -term maintenance of the asphalt ring around the manhole.
Motion to approve binding arbitration made by Director Reade, seconded by Director
Ferryman, abstained by Director Scheafer because he is a State Farm agent:
AYES: Directors - Wahner, Ferryman, Reade
NOES: Directors - None
ABSTAINING: Directors - Scheafer
NEW BUSINESS
ISDOC - MEMBERSHIP RENEWAL:
Mr. Hamers informed the Board that the membership renewal fee is $50. Motion to
accept the renewal fee made by Director Scheafer, seconded by Director Ferryman,
abstained by Director Reade because he is an Executive Officer of ISDOC:
AYES: Directors - Wahner, Ferryman, Scheafer
NOES: Directors - None
ABSTAINING: Directors - Reade
WARRANT REPORT:
Motion made by Director Scheafer, seconded by Director Reade, authorizing the President and
Secretary to sign Report No. 95 -02, instructing the Finance Department to draw a warrant from
the Costa Mesa Sanitary District General Fund in the amount of $459,632.04, and from the
Facilities Revolving Fund, $97.50, a total of $459,729.54. Motion carried 5 -0.
•
•
0
L�
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held August 18, 1994
ORAL COMMUNICATIONS:
Page 9
Director Ferryman informed everyone of an upcoming Chamber of Commerce Catalina Flyer trip,
scheduled for Wednesday, August 24, at 6:00 p.m. The cost is $15.00.
Director Wahner spoke of the conference he attended in Monterey with CASA. The main thrust
of the program was the "Current Thoughts and Organization/Reorganization of Special Districts ".
They covered almost every aspect of the reorganization /consolidation/takeover of special districts.
A view of all the sanitation districts in California was seen, rather than just in Orange County.
ADJOURNMENT:
At 7:16 pm, Director Wahner adjourned the meeting.
,\a. , A � \�
President
I VIN ""'Aw