Minutes - Board - 1993-05-13 (2)Costa Mesa Sanitary District
Minutes of Board of Directors meeting held on May 13, 1993
Call to Order: The Board of Directors of the Costa Mesa Sanitary District met in
regular session on May 13, 1993, 7:30 p.m., at the Civic Center, 77
Fair Drive, Costa Mesa.
Director Wahner called the meeting to order at 7:30 p.m.
Director Ferryman led the Pledge of Allegiance.
Director Reade led the Invocation.
Roll Call: Directors Present: James Wahner, Nate Reade, James
Ferryman, Art Perry, Mike Scheafer.
Staff Present: Robin Hamers, Manager/Engineer; Roy June,
Attorney; Susan Temple, Treasurer; Dawn
Guastella, Permit Specialist.
Others Present: Diane Semanko, Recording Secretary.
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MINUTES OF APRIL 8,1993:
Hearing no corrections or additions, the minutes of April 8, 1993 were
approved as presented. Motion carried 5 -0.
WRITTEN COMMUNICATIONS:
Mr. Hamers reported Dawn Guastella's attendance at the meeting to fill in for
Ms. Reichle who is on vacation.
Mr. Hamers presented a letter from the Chamber of Commerce thanking Costa
Mesa Sanitary District for renewal of membership in the Chamber of
Commerce.
Mr. Hamers presented a letter from the Placentia Library District. This item
is on the agenda under New Business. Director Reade and Director Ferryman
attended the May 6, 1993 CSDA/ISDOC meeting.
Mr. Hamers reported on a newspaper article on Mesa Water District's plan for
a rate hike.
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Minutes - Board of Directors meeting held on May 13, 1993
Mr. Hamers reported on the Chamber of Commerce Environmental breakfast
meeting. A video was circulated showing Director Scheafer and Director
Wahner at the podium handing out the awards. Mr. Hamers reported on
another video by C.S.D.A. regarding special districts, an endangered species,
with Ralph Heim giving his presentation at a C.S.D.A. meeting.
Director Wanner reported on a video showing improvements to the Santa Ana
River. These two videos will be shown in the June study session.
MANAGER'S REPORT:
OCCUPANCY REPORT:
Mr. Hamers reported a decrease of 9 units in the occupancy report for solid
waste collection as of May 1, 1993; therefore, the total for May is 22,389. Staff
is recommending acceptance of that, and the directing of staff to prepare a
warrant on June 1, 1993, to Costa Mesa Disposal based on that occupancy
report. Motion made to accept the report by Director Ferryman, seconded by
Director Reade. Motion carried 5 -0.
Motion made to pay according to the count by Director Reade, seconded by •
Director Perry. Motion carried 5 -0.
REFUNDS:
Rumi R. Lind', 205 Calabria Court, Costa Mesa, CA 92627
Mr. Hamers presented a request for a refund of trash assessment fees on
property, Assessor's Parcel No. 439 - 181 -60, for the tax years 1991 -1992 and
1992 -1993. Owner is using a private trash service. Staff is recommending
refund of 1992 -1993 only in keeping with District policy in the amount of
$142.39. Motion so made by Director Reade, seconded by Director Perry.
Motion carried 5 -0.
John W. Barnes, 12231 Woodlawn Ave., Santa Ana, CA 92705
Mr. Hamers presented a request for a refund on property located at 2248
Canyon Drive, Costa Mesa, Assessor's Parcel No. 422 - 072 -02, for 1992 -1993 tax
year. Owner is using private trash service. Staff recommends full refund of
1992 -1993 in the amount of $569.56. Motion made by Director Perry, seconded
by Director Reade. Motion carried 5 -0.
John W. Barnes, 12231 Woodlawn Ave., Santa Ana, CA 92705
Mr. Hamers presented a request for a refund on property located at 2246
Canyon Drive, Costa Mesa, Assessor's Parcel No. 422 - 072 -03, for 1992 -1993 tax
year. Owner is using private trash service. Staff recommends full refund of
1992 -1993 assessment in the amount of $569.56. Motion made by Director
Reade, seconded by Director Perry. Motion carried 5 -0.
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Minutes - Board of Directors meeting held on May 13, 1993
SOURCE REDUCTION AND RECYCLING ELEMENT CA -
INTEGRATED WASTE MANAGEMENT:
STATUS OF CITY'S WASTE PROGRAM:
Mr. Hamers reported negotiations are continuing with the City over waiving
the $0.75 /ton AB 939 administration fee. The City will not have an answer
before the 1993 -94 budget is prepared. Therefore the charge will be included
in the budget.
Mr. Hamers will put the item on the agenda for the next meeting.
Mr. Hamers reported on a letter to Muray Cable County IWMD regarding
which landfill the District's recycler, CR Transfer, will use upon the closure of
Santiago Canyon Landfill. When received, the County's response will be
forwarded to the Board of Directors.
WASTE DIVERSION REPORT FOR MAY 1993:
Mr. Hamers reported 25.48 percent waste diversion for the month of April.
Total Tonnage: 2,902.43
TREASURER'S REPORT:
FINANCIAL REPORT:
Tonnage Recycled: 739.47 tons
Ms. Temple presented the financial statements for April 1993. Motion to accept
as presented made by Director Reade, seconded by Director Perry. Motion
carried 5 -0.
TREASURER'S REPORT FOR MAY:
Ms. Temple reported on the District's portfolio. This report will become part,
of the monthly reporting.
STUDY SESSION:.
Ms. Temple suggested a study session to review the proposed 1993 -94 budget
so it can be adopted at the June 10 meeting. Study session set for Thursday,
June 3rd, at 11:30 a.m.
PROPERTY TAX ASSESSMENT REVENUE:
• Ms. Temple reported the Auditor - Controller is changing the method for
apportioning the District's share of property tax and assessment due to a rise
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Minutes - Board of Directors meeting held on May 13, 1993
in delinquencies and individuals having their properties reassessed. The
District will receive its share later in the year than normal.
ENGINEER'S REPORT:
PROJECT STATUS REPORT:
Mr. Hamers reported there were no updates on the report.
DEVELOPMENT UPDATE:
Mr. Hamers reported no updates at this time.
REVIEW OF SEWER LINES:
Mr. Hamers reported no updates at this time.
ATTORNEY'S REPORT:
SPECIAL DISTRICTS RISK MANAGEMENT AUTHORITY: •
Mr. June reported the Special Districts Risk Management Authority (SDRMA)
requested an amendment widening the area of membership to include joint
powers authorities that do not have a district as a member thereby further
lessening the risk to all members. Motion to accept the amendment made by
Director Perry, seconded by Director Ferryman. Motion carried 5 -0.
POTLATCH/SIMPSON FINAL REPORT:
Mr. June reported the lawsuit has been settled.
OLD BUSINESS:
STATUS PENDING ITEMS:
No updates at this time.
CONTRACT EFFICIENCY STUDY:
Mr. Hamers reported the study was done in -house by Ms. Temple rather than
using a consultant.
Ms. Temple reported on the portion of the City contract that is called
Miscellaneous Internal Services. The breakout shows which areas the District
is charged for, what services are provided, how much money is charged to each •
cost center, and how many hours in each area.
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Minutes - Board of Directors meeting held on May 13, 1993
The study shows the District is receiving a variety of professional and
specialized services for less than the market value of outside consultants.
Motion to receive and file the report made by Director Ferryman, seconded by
Director Reade. Motion carried 5 -0.
Mr. Hamers will be placing this item on the Status Pending list should the
Board desire future studies in this area.
DISTRICT OFFICE REMODEL:
Mr. Hamers reported the remodel is completed. An open house will be
scheduled.
LARGE ITEM PICKUP:
Mr. Hamers reported the Board previously approved the event and
• recommended entering into an agreement with Costa Mesa Disposal for the
1993 large item pickup. The cost of hauling is $33,508 which represents the
CPI increase applied to last year's cost. The other cost of the program is an
estimated landfill fee of approximately $8,300. The District, has applied for an
exemption, however, only two -day programs will get free landfill tickets. Costa
Mesa Disposal has trucks which are side - loading for the cans that are left at
the curbside. The trucks that are front - loading are the only trucks that can be
used for large item pickup, and Costa Mesa Disposal has only two of this type.
Motion to enter into the agreement made by Director Reade, seconded by
Director Scheafer. Motion carried 5 -0.
Mr. Hamers reported there is going to be a low- income neighborhood cleanup
on the west side sponsored by the City Redevelopment Agency. There are going
to be bins out in .certain areas.
DOOR HANGER SURVEY FORM:
Mr. Hamers reported on the door hanger with detachable survey form that will
be delivered to each residence during the large item pickup program. Costa
Mesa Disposal will pay for the door hangers only. Printing costs for the survey
form, exclusive of the prepaid postage costs, are about $500.
• Motion to accept the hanger and survey form made by Director Scheafer,
seconded by Director Reade. Motion carried 5 -0.
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Minutes - Board of Directors meeting held on May 13, 1993 0
NEW BUSINESS:
PROPOSED CITY/DISTRICT AGREEMENT - FIRST DRAFT:
Mr. Hamers recommended holding this over until the City has responded to
the City/District AB 939 agreement previously furnished to the City. The City
requests both agreements be combined into one agreement.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION
GOVERNMENTAL AFFAIRS CONFERENCE:
Mr. Hamers reported on the meeting in Sacramento on May 24 -25 which
Director Ferryman is scheduled to attend. Motion to approve sending Director
Ferryman made by Director Reade, seconded by Director Perry. Motion carried
5 -0.
SPECIAL DISTRICT MEETINGS:
At a meeting held on April 23 and attended by Director Reade, ISDOC asked •
for a vote on behalf of the Costa Mesa Sanitary District to petition the county
to let the special district augmentation funds be used. Although the CMSD
would receive no funds, ISDOC wanted all of the special districts represented.
RESOLUTION 93 -533 - ENDORSING FORMATION OF SELECTION
COMMITTEE /INDEPENDENT SPECIAL DISTRICTS /OC:
Mr. Hamers reported on the resolution to endorse forming a selection
committee to recommend distribution of the special district augmentation
funds. Motion to adopt the resolution made by Director Reade, seconded by
Director Ferryman. Motion carried 5 -0.
C.S.D.A. MEETING - MAY 6,1993:
Mr. Hamers reported on the meeting held May 6, 1993 he attended with
Directors Reade and Ferryman. The first part of the meeting was about
forming a grass roots effort to persuade the State not to continue the property
tax shift. After C.S.D.A. met, ISDOC had a meeting and Director Ferryman
attended that meeting.
Director Ferryman reported ISDOC continued discussion on the proposed
resolution.
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Minutes - Board of Directors meeting held on May 13, 1993
WARRANT REPORT:
Motion made by Director Reade, seconded by Director Perry, authorizing the
President and Secretary to sign Report No. 93 -11 instructing the District
Treasurer to draw a warrant from the Costa Mesa Sanitary District General
Fund in the amount of $361,587.49. Motion carried 5 -0.
ORAL COMMUNICATIONS:
Director Wahner reported attending a CASA meeting in Sacramento on May 7
and 8, 1993. He brought documentation and reports by lobbyists addressing
the State budget, sanitation districts, and other information on the process for
bill passing.
Director Wahner reported on the policeman of the year awards luncheon on
June 10, 1993, sponsored by the Chamber of Commerce.
Director Wahner reported he was elected chairman of Orange County
Sanitation District No. 6 and vice chairman of No. 7, and chairman of the new
committee on engineering and construction.
ADJOURNMENT:
At 8:45 p.m., President Wahner adjourned the meeting. -
President
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Secretary