Minutes - Board - 1992-07-09 (2)l
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MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS
REGULAR MEETING HELD JULY 9, 1992
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
July 9, 1992, 7:30 p.m., at the Civic Center,
77 Fair Drive, Costa Mesa. The meeting was
called to order by President Wahner.
Directors Present:. James Wahner, Nate Reade,
James Ferryman, Dick
Sherrick
Directors Absent: Harry Green (excused)
Staff Present: Roy June, Attorney,
Robin Hamers, Manager/
Engineer, Susan Temple,
Treasurer, Florine Reichle,
Assistant Manager /Clerk of
the District
Guests: Carmen Azua
Director Wahner called the meeting to order at 7:30 p.m.
Director Sherrick led the Pledge of Allegiance.
Director Reade gave the Invocation.
Director Wahner welcomed guest, Carmen Azua.
MINUTES OF JUNE 11, 1992:
Director Sherrick called attention to the minutes, page 5,
motion on Budget should show him as abstaining. It was moved
by Director Ferryman, seconded by Director Reade, and carried,
that the minutes of June 11, 1992, be approved as corrected.
It was noted that at the June 18, 1992, Study Session,
Directors Wahner, Ferryman and Reade were present. Absent
were Directors Sherrick and Green (excused).
WRITTEN COMMUNICATIONS:
Mr. Hamers presented a synopsis of the Sanitation Intern
Duties. At present, the Intern works 30 hours per week during
the preparation of the trash and sewer assessment roll. The
intern is familiar with the Sanitation computer system and
also does field investigations.and map searches of parcels in
questions; and he performs other related duties as.needed.
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Minutes of the Costa Mesa Sanitary District
Regular Meeting of July 9, 1992 -- Page 2
Mr. Hamers presented letter from Attorney June directed to
himself regarding Mr. June's meeting with the City Attorney
concerning the Sanitary District's proposed program for the
enforcement of AB -939. Basically, the City Attorney states
that he is willing to recommend to the City Council that the
City of Costa Mesa join with the Sanitary District in a joint
powers authority for the enforcement and administration of
Assembly Bill 939. Mr. Hamers stated this would be discussed
further into the meeting under "Reports ".
The next communication presented was a claim from Patricia F.
Lyon, 412 Running Spring Drive, Palm Desert, California 92260,
alleging that on June 9/10, 1992, the trash haulers had hit
her car cracking her headlight, for total damages in the
amount of $648.47. After discussion, it was moved by Director
Reade, seconded by Director Ferryman, that this item be
declared an emergency item and placed on this Agenda for
action. Motion carried 4 -0. It was moved by Director
Ferryman, seconded by Director Reade, and carried, that the
claim of Patricia F. Lyon be rejected. Motion carried 4 -0.
Staff was instructed to forward a copy of said claim to Costa
Mesa Disposal.
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Mr. Hamers circulated a copy of the advertisement on the large •
item pick —up program that was published in the Daily Pilot on
June 24, July 1 and July 3. Mr. Hamers reminded the Board that
this ad was paid for by Costa Mesa Disposal in the amount of
$472.50.
Mr. Hamers also circulated a copy of an article in the Los
Angeles Times entitled: "Bulky Items to be Picked Up in
City."
MANAGER'S REPORT:
OCCUPANCY REPORT:
Mr. Hamers reported there was an increase in the trash and
garbage collection of four units as of July 1, 1992, thereby
making the Occupancy Report now at 22,785.
Motion was made by Director Ferryman, seconded by Director
Reade, to accept the occupancy count report as presented.
Motion carried 4 -0.
REFUNDS:
David & Betty Van Malsen
Mr. Hamers presented a request for refund of trash assessment
fees from David and Betty Van Malsen, 785 W. 18th Street, C -2,
Costa Mesa, Assessor's Parcel No. 939 - 290 -39, in the amount of •
$140.16, for 1991 -1992. Since the property is served by
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Minutes of the Costa Mesa Sanitary District
• Regular Meeting of July 9, 1992 -- Page 3
private trash service, staff is recommending that the full
refund be approved and that permanent exemption be assigned in
accordance with District policy. After discussion, it was
moved by Director Reade, seconded by Director Ferryman, that
the refund of $140.16 be approved. Motion carried 4 -0.
Robert Hield
Mr. Hamers presented a request for refund of trash assessment
fees from Robert Hield, 825 N. Euclid, Upland, CA 91786,lid,
Upland, CA 91786, Assessor's Parcel No. 139- 491 -08, in the
amount of $560.64 for 1991 -1992. Since the property is served
by private trash service, staff is recommending that the full
refund be approved and that permanent exemption be assigned in
accordance with District policy. After discussion, it was
moved by Director Ferryman, seconded by Director Reade, that
the refund of $560.64 be approved. Motion carried 4 -0.
Clyde Brannan
Mr. Hamers presented a request for refund of trash assessment
fees from Clyde Brannan, 214 Via San Remo, Newport Beach, CA
92663, Assessor's Parcel No. 139 - 563 -06, in the amount of
$560.64 for 1991 -1992. Since the property is served by
private trash service, staff is recommending that the full
refund be approved and that permanent exemption be assigned in
accordance with District policy. After discussion, it was
moved by Director Ferryman, seconded by Director Reade, that
the refund of $560.64 be approved. Motion carried 4 -0.
Gene Grant
Mr. Hamers presented a request for refund of trash assessment
fees from Gene Grant, 177 Riverside, #F, Newport Beach, CA
92663, Assessor's Parcel No. 424 - 053 -15, in the amount of
$272.18 for 1990 - 1991. Since this request is for 1990 -1991,
staff is recommending denial in accordance with District
policy. After discussion, it was moved by Director Ferryman,
seconded by Director Reade, that the refund request in the
amount of $272.18 be denied. Motion carried 4 -0.
SOURCE REDUCTION & RECYCLING ELEMENT:
DRAFT OF LETTER TO CITY RE AB 939 RECYCLING REQUIREMENTS:
Mr. Hamers presented a draft letter to City of Costa Mesa
pertaining to AB 939 requirements. In discussing the
agreement between the City of Costa Mesa and the Costa Mesa
Sanitary District, the Board reminded Attorney June that the
District is firm on maintaining full control so that it may
function expeditiously and economically. It was moved by
Director Reade, seconded by Director Ferryman, that the letter
be transmitted to the City Manager as presented. Motion
• carried 4 -0.
Minutes of the Costa Mesa Sanitary District
Regular Meeting of July 9, 1992 -- Page 4
DIVERSION REPORT FOR JUNE 1992:
June: Total tonnage 2,746.56 Percent Recycled: 25.060
It was moved by Director Reade, seconded by Director Ferryman,
that the Diversion Report be accepted as presented. Motion
carried 4 -0.
TREASURER'S REPORT:
Mrs. Temple presented the Financial Report for June 1992.
After discussion and review, Director Ferryman made a motion,
seconded by Director Reade, and unanimously carried, that the
Financial Report for June 1992, be approved.
CITY /DISTRICT CONTRACT SANITATION BUDGET:
Mrs. Temple presented a summary of the 1992 -1993 Sanitation
Budget in the amount of $970,630. Mrs. Temple reminded the
Board that the District Budget may be amended following
completion of the trash and sewer assessment roll.
Discussion followed concerning the various concerns of the
Directors over the increases in certain areas. One of the
main concerns expressed was in the area of salaries and fringe
benefits.
After a lengthy discussion, Director Ferryman made a motion,
seconded by Director Reade, that the proposed Budget be
accepted with the stipulation that the Maintenance Supervisor
position not be filled without approval from the Board.
Director Sherrick made a substitute motion that the Budget be
approved with the added stipulation that the Summer Hires and
Interns be deleted, that meals be reduced from $4,000 to
$1,000, that the fee paid to the Treasurer in the amount of
$100.00 per meeting be deleted, and that another line item for
public relations be added. Motion died for lack of a second.
Mr. Sherrick was advised that public relations was included in
several line items in the overall District Budget.
Director Ferryman's motion carried 3 -1, with Director Sherrick
voting no.
ENGINEER'S REPORT:
PROJECT STATUS REPORT:
Mr. Hamers reported that there were no additions to the
project status report.
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Minutes of the Costa Mesa Sanitary District
Regular Meeting of July 9, 1992 -- Page 5
DEVELOPMENT UPDATE:
There was nothing new to report.
REVIEW OF SEWER PLANS: None
ATTORNEY'S REPORT:
Attorney June presented Annexation No. 241 for final
acceptance. After discussion, it was moved by Director
Sherrick, seconded by Director Reade, that Resolution
No. 92 -218A, being "A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE COSTA MESA SANITARY DISTRICT, COUNTY OF ORANGE,
CALIFORNIA, ORDERING TERRITORY DESIGNATED AS ANNEXATION NO.
241 ANNEXED TO THE COSTA MESA SANITARY DISTRICT. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Ferryman, Reade, and Sherrick
NOES: Directors - None
ABSENT: Directors - Green (excused)
POTLACH /SIMPSON CLAIM - REPORT
Attorney June informed the Board that the Potlach /Simpson
settlement is still being discussed. The concept of how
payments should be made is now being decided.
OLD BUSINESS:
PENDING ITEM STATUS REPORT: Received and filed.
FAIR DRIVE SEWER REPAIR:
Mr. Hamers presented a report to the Board concerning the Fair
Drive Sewer Repair on January 31, 1992, settlement with
Southern California Edison. The total cost the District paid
for the repair including emergency contractor work, Costa Mesa
Sanitary District personnel, engineering and inspection was
$9,047.91. Representative from Edison has recommended that
both sides split the sum of Edison's cost of $5,192.13 and the
District's cost of $9,047.91. This would mean a payment from
Edison to the District in the amount of approximately
$1,927.89.
It was moved by Director Sherrick, seconded by Director
Ferryman, that staff proceed with the negotiations with
Southern California Edison and execute a mutual release as
is presented above. Motion carried 4 -0.
Minutes of the Costa Mesa Sanitary District
Regular Meeting of July 9, 1992 -- Page 6 •
TRASH HAULER CONTRACT - MONTHLY PAYMENT:
Discussion ensued concerning the current policy to pay Costa
Mesa Disposal on the first day of the month for services
rendered in the preceding month. The payment is then ratified
at the next Board meeting, usually on the second Thursday of
the month. The agreement between the District and Costa Mesa
Disposal allows the District to issue the payment anywhere
from the first to the 15th of the month. Since the regular
meeting normally occurs before the 15th of the month, the
Board could delay the payment until the Board meeting or
shortly thereafter.
A letter has been received from Mr. Ray Rangel stating that
payment later than the first of the month would present a
hardship. Staff added that payment has been made on the first
of the month since the beginning of the contract in 1958.
It was moved by Director Ferryman, seconded by Director Reade,
that staff continue to pay the trash hauler on the same basis
as it has been in the past.
It was moved by Director Sherrick that payment be made on the
15th of each month. Motion died for lack of a second.
Motion on Director Ferryman's motion carried 3 -1.
STUDY SESSION FOR MANAGER'S CONTRACT:
Study session to discuss Manager's Contract was set for
July 16, 1992, at 12:00 noon.
PUBLIC HEARING TO FINALIZE BUDGET:
Mrs. Temple announced that the assessment roll would not be
received from the County until later in July. After
discussion, the Public Hearing date to set the trash and
garbage assessment rate was set for August 20, 1992, at 7 :30
p.m. The regular meeting will be held at the same time.
PROCLAMATION HONORING KENNETH WANZER, MAINTENANCE SUPERVISOR:
It was moved by Director Reade, seconded by Director Ferryman,
that "A PROCLAMATION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIF., COMMENDING
KENNETH WANZER, MAINTENANCE SUPERVISOR, SANITATION DIVISION,
CITY OF COSTA MESA," be adopted. Motion carried 4 -0.
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Minutes of the Costa Mesa Sanitary District
• Regular Meeting of July 9, 1992 -- Page 7
MENDOZA PUMPING STATION - LAND OWNED BY COSTA MESA SANITARY
DISTRICT:
Mr. Hamers presented a draft of a letter to Bill Morris,
Director of Public Services /City Engineer, informing him that
it has been discovered that the Costa Mesa Sanitary District
owns in fee the triangular shaped parcel where the District's
Mendoza Pumping Station is located. Mr. Hamers further stated
that the City and District have kept a relationship whereby
the District owns only sewer facilities and not land, trucks,
or other equipment. Therefore, the District would like to
transfer the land to the City while retaining a permanent
easement for the sewer facility.
After discussion, it was moved by Director Sherrick, seconded
by Director Ferryman, that staff prepare the necessary
documents to grant to the City of Costa Mesa that triangular
shaped parcel where the District's Mendoza Pumping Station is
located. Motion carried 4 -0.
WARRANT REPORT:
• Director Reade made a motion, seconded by Director Ferryman,
authorizing the President and Secretary to sign Report No. 92-
93-01, instructing the Treasurer of the District to draw a
warrant from the Costa Mesa Sanitary District General Fund in
the amount of $383,126.94. Motion carried 3 -1, Director
Sherrick voting no.
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ORAL COMMUNICATIONS:
Mr. Wahner announced that Orange County Sanitation District
had passed its budget.
ADJOURNMENT:
President Wahner adjourned the meeting at 9:05 p.m.
PRESIDENT
ASSISTANT SECRETARY