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Minutes - Board - 1992-02-27 (2)u MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS • REGULAR ADJOURNED MEETING HELD February 27, 1992 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular adjourned session on February 27, 1992, 5: 00 p.m., at the Civic Center, 77 Fair Drive, Costa Mesa. The meeting was called to order by President Wahner. Directors Present: James Wahner, Nate Reade, James Ferryman, Dick Sherrick Directors Absent: Harry Green Staff Present: William Morris, Manager, Roy June, Attorney Susan Temple, Treasurer, Robin Hamers, Engineer Florine Reichle, Assistant Manager /Clerk of the District Guests: Ron Cates, Garden Grove Sanitary District Manager, • Mike Silva, C.R. Transfer, Ray Rangel, Costa Mesa Disposal, Barry Newton, Creative Mgmt. Solutions The meeting was called to order at 5:00 p.m. by Director Wahner. Mr. Silva from C. R. Transfer briefly discussed AB 939 and what steps will have to be taken to comply with the new law. He stated that he believed the District would have to go to a transfer station in order to comply with AB 939. He said that cities using the transfer station bring everything -- residential, commercial and industrial. Director Sherrick asked how frequently were studies provided pertaining to the contents of materials processed. Mr. Silva responded that the first waste composition study was provided through the County and that AB 939 requires a similar study every two years. Update studies will probably be conducted by the cities. As far as the Costa Mesa Sanitary District is concerned, it would mean the expanding of the contract to include industrial/ commercial. It was suggested that Ms. Reichle call Ms. Jan Goss at the County to secure information about the methodology involved. In response to question concerning the impact of staff time, Mr. Silva responded that management time is relatively insignificant. He commented that his firm had done the publicity.and all the initial work in setting up a program. Mr. Morris asked if the contract included, in a situation where the City might be fined for lack of conformance, is • the fine passed on to him. Mr. Silva responded, that all cities are indemnified against this type of situation. He also indicated.that Minutes of the Costa Mesa Sanitary District Regular Adjourned Meeting of February 27, 1992 -- Page 2 • his firm would provide necessary reports to the District in whatever format was provided. Mr. Morris stated that it was suggested that the District be able to check into the books every six months to verify what is reflected is actually happening in the field. In conclusion, Mr. Silva said the transition of the cities and districts had been very smooth so far. Mr. Ron Cates, Manager of the Garden Grove Sanitary District, provided information as to what their District is doing as far as the collection of trash. He distributed a packet of materials to the Board outlining their system. Their District awarded a single contract about two years ago. Their contractor began buying up the other companies doing business in the District. They required all the haulers to bring their trash to one transfer station. A $6,000,000 bond was issued to buy the trucks, etc. The materials provided to the Board by Mr. Cates included: 1. Garden Grove Rate Summary 2. Recovery Percentage Chart 3. Chart of Total Tons Recovered 4. Bond Information 5. Chart of Revenues to Date 6. Phases II, III, IV of Garden Grove's Recycle Mission 7. Sample Resolution that was adopted relating to the • collection and disposal of garbage. 8. Notice pertaining to Compliance Requirements to Meet Mandates of AB939. 9. Sample of Notice sent to all licensed trash contractors 10. Sample of Request for Proposal for An Award of an Exclusive Franchise to Serve all Solid Waste Bins in the District. Mr. Cates alluded to the Rate Summary which indicated a rate of $11.22 per month for single — family residential. The recycling collection, processing, etc., amounts to $15.08, but is offset by recycling income, cost savings, etc., the net is $11.22. In response to a question about the ownership of the equipment, Mr. Cates answered that the District owned the barrels and the equipment but had leased it back to the contracting company. The reason the District agreed to this method is because it was prohibitive for the trash company to have to borrow the money to purchase the equipment. Profits from resalable materials are shared with the contractor on a 50 percent basis. Mr. Sherrick asked if the scope of their work included all solid waste, commercial, industrial, residential to which Mr. Cates replied "yes ". He stated they also manage the sewers in addition to trash. The basic difference with Costa Mesa Sanitary District is that they have their own sewer crew. Mr. Cates stated that they have a sewer inspector, three men that maintain the sewer lines, himself and three office personnel. He also stated that they do their own billing and collecting. The contractor does his own billing on commercial accounts. • Minutes of the Costa Mesa Sanitary District Regular Adjourned Meeting of February 27, 1992 -- Page 3 Mr. Cates further stated that in working very closely with the City of Garden Grove they had entered into a Memorandum of Understanding to process the AB939. A consultant was hired which the Garden Grove Sanitary District is paying for. There is a liaison person in the City that he works with and they are also going to fund a position for a recycling coordinator, who will be responsible for the source reduction, one of the components of AB939. The biggest job of the recycling coordinator will be public relations. They go out to the community to explain the advantages of changing waste habits. As far as hazardous and toxic waste, the County has three stations and the GGSD plans to use the County facilities. It was asked if the Garden Grove Sanitary District provided the residents with containers. Mr. Cates stated that two containers were provided - -one black for trash and one green for recyclables. Smaller containers are provided for senior citizens and the handicapped. Mr. Sherrick asked if Mr. Cates had difficulty in selling the certificates of participation, to which Mr.' Cates answered that most of the certificates are sold before final issuance. Mr. Cates also said that in 1995 they would be adding another is container for compost. In a survey, forty -two percent of the people indicated support of the program. Mr. Cates, in conclusion, recommended that the District work with one competent contractor. Mr. June also reminded the District that they no longer have to go to bid for a contractor. Director Wahner thanked the guests for being on hand to share information with the District. Messrs. Silva and Rangel were excused. Mr. Wahner requested that franchising of solid waste be placed on the Agenda for the March meeting for further discussion. Mr. Sherrick stated that he thought District should not proceed too far until the staff decisions are made. RESOLUTION NO. 92 -515 Mr. Morris read the proposed resolution authorizing application for Household Hazardous Waste Grant. After discussion, it was moved by Director Ferryman, seconded by Director Reade, that Resolution No. 92 -515, being "A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING APPLICATION FOR HOUSEHOLD HAZARDOUS WASTE GRANTS" be adopted. This motion carried by the following roll call vote: AYES: Directors - Wahner, Ferryman, Reade, and Sherrick NOES: Directors - None ABSENT: Directors - Green Minutes of the Costa Mesa Sanitary District Regular Adjourned Meeting of February 27, 1992 -- Page 4 Ms. Temple submitted letters of protest to the Governor's proposal to redirect special district's property tax revenue. After a brief recess at 6:30 p.m., a closed session was requested to discuss personal matters. Mr. Morris, Ms. Reichle, Ms. Temple and Mr. Hamers were excused. The meeting was reconvened to regular session. Attorney June reported no action was taken during the closed session. Motion was made by Director Reade, seconded by Director Ferryman, to recruit for a full —time District Manager by contract, with Mr. Newton to assist in the recruitment process. Motion carried 4 -0. Motion was made by Director Reade, seconded by Director Ferryman, to direct Mr. June to draft a letter to the City of Costa Mesa asking if there is an interest in having the District take over the obligations of AB 939. Motion carried 4 -0. Mr. June was further directed to give each Board Member a copy of the draft letter to review. A study session date of March 5, 1992, at 5:00 p.m., was set to discuss the letter which will be finalized for the March 12, 1992 meeting. President Wahner adjourned the meeting at 7:30 p.m. Presiden Secretary •