Minutes - Board - 1992-02-27�J
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MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS
REGULAR ADJOURNED MEETING HELD February 27, 1992
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular adjourned
session on February 27, 1992, 5:00 p.m., at the
Civic Center, 77 Fair Drive, Costa Mesa. The
meeting was called to order by President
Wahner.
Directors Present: James Wahner, Nate Reade,
James Ferryman, Dick
Sherrick
Directors Absent: Harry Green
Staff Present: William Morris, Manager,
Roy June, Attorney
Susan Temple, Treasurer,
Robin Hamers, Engineer
Florine Reichle, Assistant
Manager /Clerk of the
District
Guests: Ron Cates, Garden Grove
Sanitary District Manager,
Mike Silva, C.R. Transfer,
Ray Rangel, Costa Mesa
Disposal, Barry Newton,
Creative Mgmt. Solutions
The meeting was called to order at 5:00 p.m. by Director Wahner.
Mr. Silva from C. R. Transfer briefly discussed AB 939 and what
steps will have to be taken to comply with the new law. He stated
that he believed the District would have to go to a transfer station
in order to comply with AB 939. He said that cities using the
transfer station bring everything -- residential, commercial and
industrial. Director Sherrick asked how frequently were studies
provided pertaining to the contents of materials processed. Mr.
Silva responded that the first waste composition study was provided
through the County and that AB 939, requires. :;a 'similar study every
two years. Update studies will probably be. Conducted by`the cities.
As far as the Costa Mesa Sanitary District is concerned, it would
mean the expanding of the contract to include industrial /commercial.
It was suggested that Ms. Reichle call Ms. Jan Goss at the County
to secure information about the methodology involved. In response
to question concerning the impact of staff time, Mr. Silva responded
that management time is relatively insignificant. He commented that
his firm had done the publicity and all the initial work in setting
up a program. Mr. Morris asked if the contract included, in a
situation where the City might be fined for lack of conformance, is
the fine passed on to him. Mr. Silva responded that all cities are
indemnified against this type of situation. He also indicated that
Minutes of the Costa Mesa Sanitary District
Regular Adjourned Meeting of February 27, 1992 -- Page 2
his firm would provide necessary reports to the District in whatever
format was provided. Mr. Morris stated that it was suggested that
the District be able to check into the books every six months to
verify what is reflected is actually happening in the field. In
conclusion, Mr. Silva said the transition of the cities and
districts had been very smooth so far.
Mr. Ron Cates, Manager of the Garden Grove Sanitary District,
provided information as to what their District is doing as far as
the collection of trash. He distributed a packet of materials to
the Board outlining their system. Their District awarded a single
contract about two years ago. Their contractor began buying up the
other companies doing business in the District. They required all
the haulers to bring their trash to one- transfer station. A
$6,000,000 bond was issued to buy the trucks, etc. The-materials
provided to the Board by Mr. Cates included:
1. Garden Grove Rate Summary
2. Recovery Percentage Chart
3. Chart of Total Tons Recovered
4. Bond Information
5. Chart of Revenues to Date
6. Phases II, III, IV of Garden Grove's Recycle Mission
7. Sample Resolution that was adopted relating to the •
collection and disposal of garbage.
8. Notice pertaining to Compliance Requirements to Meet
Mandates of AB939.
9. Sample of Notice sent to all licensed trash contractors
10. Sample of Request for Proposal for An Award of an
Exclusive Franchise to Serve all Solid Waste Bins in the
District.
Mr. Cates alluded to the Rate Summary which indicated a rate of
$11.22 per month for single— family residential. The recycling
collection, processing, etc., amounts to $15.08, but is offset by
recycling income, cost savings, etc., the net is $11.22.
In response to a question about the ownership of the equipment, Mr.
Cates answered that the District owned the barrels and the equipment
but had leased it back to the contracting company. The reason the
District agreed to this method is because it was prohibitive for the
trash company to have to borrow the money to purchase the equipment.
Profits from resalable materials are shared with the contractor on
a 50 percent basis. Mr. Sherrick asked if the scope of their work
included all solid waste, commercial, industrial, residential to
which Mr. Cates replied "yes ". He stated they also manage the
sewers in addition to trash. The basic difference with Costa Mesa
Sanitary District is that they have their own sewer crew. Mr. Cates
stated that they have a sewer inspector, three men that maintain the
sewer lines, himself and three office personnel. He also stated
that they do their own billing and collecting. The contractor does
his own billing on commercial accounts. •
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Minutes of the Costa Mesa Sanitary District
Regular Adjourned Meeting of February 27, 1992 -- Page 3
Mr. Cates further stated that in working very closely with the City
of Garden Grove they had entered into a Memorandum of Understanding
to process the AB939. A consultant was hired which the Garden Grove
Sanitary District is paying for. There is a liaison person in the
City that he works with and they are also going to fund a position
for a recycling coordinator, who will be responsible for the source
reduction, one of the components of AB939. The biggest job of the
recycling coordinator will be public relations. They go out to the
community to explain the advantages of changing waste habits. As
far as hazardous and toxic waste, the County has three stations and
the GGSD plans to use the County facilities.
It was asked if the Garden Grove Sanitary District provided the
residents with containers. Mr. Cates stated that two containers
were provided - -one black for trash and one green for recyclables.
Smaller containers are provided for senior citizens and the
handicapped.
Mr. Sherrick asked if Mr. Cates had difficulty in selling the
certificates of participation, to which Mr. Cates answered that most
of the certificates are sold before final issuance.
.Mr. Cates also said that in 1995 they would be adding .another
container for compost. In a survey, forty -two percent of the people
indicated support of the program. Mr. Cates, in conclusion,
.recommended that the District work with one competent contractor.
Mr. June also reminded the District that they no longer have to go
to bid for a contractor.
Director Wahner thanked the guests for being on hand to share
information with the District. Messrs. Silva and Rangel were
excused.
Mr. Wahner requested that franchising of solid waste be placed on
the Agenda for the March meeting for further discussion. Mr.
Sherrick stated that he thought District should not proceed too far
until the staff decisions are made.
RESOLUTION NO. 92 -515
Mr. Morris read the proposed resolution authorizing application for
Household Hazardous Waste Grant. After discussion, it was moved by
Director Ferryman, seconded by Director Reade, that Resolution No.
92 -515, being "A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
AUTHORIZING APPLICATION FOR HOUSEHOLD HAZARDOUS WASTE GRANTS" be
adopted. This motion carried by the following roll call vote:
AYES: Directors - Wahner, Ferryman, Reade, and Sherrick
NOES: Directors - None
ABSENT: Directors - Green
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Minutes of the Costa Mesa Sanitary District
Regular Adjourned Meeting of February 27, 1992 -- Page 4
Ms. Temple submitted letters of protest to the Governor's proposal
to redirect special district's property tax revenue.
After a brief recess at 6:30 p.m., a closed session was requested
to discuss personal matters. Mr. Morris, Ms. Reichle, Ms. Temple
and Mr. Hamers were excused.
The meeting was reconvened to regular session.
Attorney June reported no action was taken during the closed
session.
Motion was made by Director Reade, seconded by Director Ferryman,
to recruit for a full -time District Manager by contract, with Mr.
Newton to assist in the recruitment process. Motion carried 4 -0.
Motion was made by Director Reade, seconded by Director Ferryman,
to direct Mr. June to draft a letter to the City of Costa Mesa
asking if there is an interest in having the District take over the
obligations of AB 939. Motion carried 4 -0.
Mr. June was further directed to give each Board Member a copy of
the draft letter to review. A study session date of March 5, 1992,
at 5:00 p.m., was set to discuss the letter which will be finalized t
for the March 12, 1992 meeting.
President Wahner adjourned the meeting at 7:30 p.m.
President .s -,?4/ Secretar
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