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Minutes - Board - 1991-02-14MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 14, 1991 1 •OCCUPANCY REPOR Mr. Brock read in the trash count to 19,792 Director Reade, FINANCIAL REPORTS: r: the Occupancy Report showing an increase of nine units collection count as of February 1,1991, bringing the units. Motion was made by Director Green, seconded by to approve the report. Motion carried, 5 -0. Ms Temple presented the Financial Report for January, 1991. The report was received and filed. Ms Temple also reported that with the adoption of the Federal budget in 1990; the Federal government has begun tightening up on public agencies who were previously exempted from Medicare taxes. Director Sherrick brought to her attention a case of a Sanitary District in Northern California where the ruling claimed the directors and staff salaries were subject to Medicare withholdings. She is looking into the situation to see if -it is similar to our District. A full report and recommendation will be presented at the March meeting. ENGINEER'S REPORTS Project Status Report Mr. Hamers reported there were no additions to the monthly Project Status Report except to report approval has been received from the • Coastal Commission on Project No. 117, Sewer Lines through Canyon Park. The next step is to request that the project be scheduled for a City Council Study Session. The timing for joining in the project is good since the start up of the City project has been delayed. The Project Status Report was received and filed.' Review of Sewer Plans Mr.. Hamers stated he has signed plans as both a private engineer and District Engineer on the following project: 2464 Elden Avenue, existing lateral. Plans consisted mainly of showing the existing lateral location and verifying-that all fees were paid: He asked for a determination of whether a conflict of interest exists. Director Sherrick made a motion, seconded by Director Reade, to let the records show that no conflict of interest exists. Motion carried 5 -0. Project No. 1112100 -76 - Updating Sewer Atlas -: Additional Appropriation Mr. Hamers reported he took over the updating of the District's Sewer Atlas in 1988. At that time, appropriation was made for 1,000 hour.s of drafting to begin the project, with the stipulation that additional appropriation could be made if needed. In the 1990 -91 budget, an additional appropriation of $15,000 was included. He proposes to . continue the atlas update at the current standard hourly rate as. Printed on Recycled Paper -3- MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 14, 1991 Project No. 76 (continued) • follows: Engineer $55 /hour; Draftsman $44 /hour. As the project comes closer to completion, a recommendation will be made to establish a yearly update program to keep the atlas current. Motion was made by Director Sherrick, seconded by Director Ferryman to approve the additional appropriation of $15,000. Motion carried 4 -0, Director Green having been excused. Project No. 1112100 -116 - Televising of Sewer Lines Additional Inspection Appropriation Mr. Hamers reported that since the start of the televising project, the contractor has been requested to pull off the regular schedule to televise specific areas where sewer backups have occurred or where construction by others might have damaged the sewer line. The con- tractor has also found it safer to televise certain areas at night because of traffic concerns in the daytime. Proper inspection of these incidences require that an inspector be on the job full-time during the televising. He proposes to provide inspection at last year's rate, as follows: 100 hours at $35 /hour, total not to exceed $3,500 and billing to be only for actual time worked. Motion was made by Director Reade, seconded by Director Green, to approve the additional appropriation on Project No. 116, in the amount, not to ,exceed, $3,500. Motion carried 5 -0, Director Green having returned to • the meeting. Project No. 1112100 -120 - Proposal to Begin Design Mr. Hamers reported that following the televising of lines, a priority list is established from the review of the video tapes. Lists are compiled and maps prepared showing the lines which have root intrusion into the joints. The information is assembled and incorporated into an agreement for the foaming contractor and brought back to the Board for approval. The design cost will not exceed $7,200 and billing will be only for the actual time worked. Motion was made by Director Ferry- man, seconded by Director Green, to approved the proposal to begin design of Project No. 120. Motion carried 5 -0. FREEDOM HOMES - COMMON SEWER LATERALS: Mr. Hamers reported that in the early 1950's when public sewer lines were constructed in the streets of the Freedom Homes tract, one sewer lateral was constructed for every two homes. Current policy does not allow this practice. As the area grows older the possibility of major remodeling or even construction of completely new homes exists. Presently when a property owner adds a second unit or undertakes major reconstruction, an informal policy requires construction of a separate sewer lateral. This has occurred in only a few instances. Staff is looking for direction on whether to prepare a written policy statement and if so, at what level should the owner be required to construct a • new lateral to the sewer main. Staff was directed to research costs and make a recommendation at the March meeting. hinted on Recycled Paper -4- a MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 14, 1991 �EWER'OCCURRENCE - PATRICIA FLAGG, 1844 JAMAICA Mr. June reported the sewer occurrence which occurred on November 24, 1990 at the home of Patricia. Flagg, 1844 Jamaica, has been settled by Special Districts Risk Management for $22,458.67. The damage was the result of a plug in the main line and was contained in a lower level rumpus room. Mr. Hamers was asked to investigate the circumstances surrounding the occurrence to be certain it was an isolated instance and report at the March 14 meeting. CLAIM - POTLATCH CORPORATION AND SIMPSON PAPER COMPANY Mr. June reported the U.S. Government, on behalf of the Fish and Game Department, filed a lawsuit against several manufacturers for natural resource damages. Among the manufacturers, Potlatch Corporation and Simpson Paper Company have invited the City of Anaheim and 22 other public entities to participate in their losses by filing claims against them. Included in the action is the Costa Mesa Sanitary District. His recommendation, and that of Special Districts Risk Management, is to reject the claim. Motion was made by Director Reade, seconded by Director Ferryman to reject the claim.. Motion carried 5 -0. RESOLUTION NO. 91 -496 - MESA CONSOLIDATED WATER DISTRICT Mr. Brock presented Resolution No. 91 -496, being a RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT COMMENDING THE MESA CONSOLIDATED WATER DISTRICT FOR EFFORTS IN THE CONSERVATION OF WATER BY DOMESTIC WATER USERS; AND SUPPORTING THEIR EFFORTS TO CONSTRUCT A NEW RESERVOIR IN EAST COSTA MESA. Motion was made by Director Sherrick, seconded by Director Reade to adopt Resolution No. 91 -496. Motion carried 5 -0. President Wahner asked that the resolution be presented at the Water District Board Meeting on February 21. Mr.. Brock presented Resolution No. 91 -497, being a RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT COMMENDING FLORINE T. REICHLE FOR BEING SELECTED AS EMPLOYEE OF THE MONTH BY THE CITY OF COSTA MESA FOR HER EFFORTS IN PROMOTING RECYCLING IN THE COMMUNITY. Motion was made by Director Green, seconded by Director Reade to adopt Resolution No. 91 -497. Motion carried 5 -0. CHANGE OF REGULAR MEETING TIME Changing the time of the regular Board meeting was discussed briefly and the consensus of the Board was to bring this back at a later date. HAZARDOUS WASTE DROP OFF - PRELIMINARY FIGURES Mr. Brock presented preliminary figures on the handling of various ® types of hazardous waste materials and the costs to transport. The information was provided by Western Waste Industries., The set -up cost Printed on Recycled Paper -5- MINUTES OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS REGULAR MEETING HELD FEBRUARY 14, 1991 �. would be $17,500 and would include staffing of the drop off station by trained personnel. Staff will present a full report when additional information on costs of similar programs is compiled. WARRANT REPORT NO. 91 -08 Director Reade made a motion, seconded by Director Green, authorizing the President and Secretary to sign Report No. 91 -08, instructing the City of Costa Mesa to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $320,817.61; and from the Facilities Revolving Fund, the amount of $355.50; total of $321,172.11. Motion carried 5 -0. ORAL COMMUNICATIONS Director Sherrick reminded staff that the report on cost of the proposed District name change is pending. Director Sherrick said he objects to the word "assessment" on the property tax bill describing the District's trash.disposal fee. He understands that the County has previously been asked to make changes on the wording but would like staff to contact the County once again to see if assessment could be deleted. He would also like to have staff look into asking the County for a printout of the computer roll before the tax statements are mailed so we can verify it as being the same as the information that was furnished to them. He also ques- tioned what constitutes a permanent exemption. He was advised to join staff in making the field investigations for determining eligibility. Director Sherrick also quoted figures on the proposed increase in Orange County Sanitation District No. 6 fees and the amount how it will impact the yearly user fees over the next 14 years. Director Reade asked to meet with staff before the next meeting to learn more about exemptions and refunds. Director Wahner asked that staff notify the residents of the opening of the County Hazardous Waste Drop -off in Huntington Beach. At the direction of the Board, a letter was prepared thanking Ray Rangel for his generous participation in the District's two special recycling programs, Telephone Books and Christmas Trees. His company, Costa Mesa Disposal, provided bins for the collection of the telephone books and daily servicing; and daily pickup of the Christmas trees. ADJOURNMENT President Wahner adjourned the meeting a 9:35 p.m. Q-M Secretary