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Minutes - Board - 1990-11-15L CALL TO ORDER ROLL CALL i MINUTES OF THE ADJOURNED REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT November 15, 1990 President Wahner called the meeting to order at 7:30 p.m. Present: Directors - Wahner,, Crank, Ferryman, Cole. Officials present: Robert Brock, Manager Roy June, Attorney Susan Temple, Treasurer Robin Hamers, Engineer Florine Reichle, Assistant Manager /Clerk of District Guests: Ms Cherie Steiner, 389 Sea - wind, Newport/Beach; Jeff and Debra Long, 141 -A Mesa Drive, Costa Mesa; Les Cutler, 3.30 Sidney Lane, Costa Mesa; Gene Grant, 177 Riverside, Newport Beach; Dick.Sherrick and Nate Reade, District Directors- elect. MINUTES: On motion by Director Cole, seconded by Director ovember 1, 199.0 Crank, and carried 4 -0, the minutes of the special meeting of November 1, 1990 were approved as distributed and posted. WRITTEN Mr. Brock presented written communications:` a COMMUNICATIONS Certificate of Appreciation for participation in Orange -Coast Civic Pride Day; a status report from Mike Silva, C.R.,Transfer, on the installation of automatic sorting equipment at the transfer station; a letter from the Costa Mesa Chamber of Commerce inviting participation in the Community Map. PUMPING Mr. Hamers reported "= '..L��rc. installat:�:�i.x = of a STATIONS hydrogen peroxide -pump at the Tustin- Pumping Odor Control Station.has neutralized the hydrogen sulfite level completely eliminating the abusive odor. At the Elden and Santa Ana stations, a citrus - scented chemical has been added to the wet well to create an impervious layer which seals the sulfite odor. Mr. and Mrs. Long said the odor problem has, improved since the installation of the hydrogen peroxide at the Tustin Station which flows.into the Elden Station and the citrus scent has also mellowed since the initial application to the / Elden Station. In answer to Mrs. Long's Printed on Re(�cled Paper Pumping questions, Mr. Hamers assured her the problem will Stations not reoccur. Within a six -month period, it will (continued) be known which method will be used permanently. Ms Steiner addressed the Board, wanting con- firmation that the stations will be monitored regularly to detect odor problems. REFUNDS: Mr. Grant spoke on his request for refund of Trash Gene Grant Assessment fees on A.P. No. 424 - 053 -15. He has been providing private trash service for seven years. The notice sent with his business license alerted him to the fact that an exemption could be filed. The exemption policy was explained and he was assured that once an exemption is filed, notification will follow every year. The Board, although understanding of his concern; felt they must adhere to their past practices and in fair- ness to all, must deny the refund. On motion 'by Director Ferryman, seconded by Director Crank, the request for refund was denied. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Ferryman, Cole. NOES: Directors - None. Les Cutler Mr. Brock presented a request from Mr. L. E. Cutler, 330 Sidney Lane, Costa Mesa, for refund of $405.09 for trash assessment fees paid on A.P. No. 935- 190 -04 for the past four years. Mr. Cutler thought this exemption was being taken care of through his association dues. Director Cole asked if a permanent exemption for the entire complex had been studied and, if not, asked that staff investigate the possibility. Also, staff was directed to search files to see if there is a previous letter on file from Mr. Cutler or his association, Evergreen Estates. President Wahner asked to postpone this item to the December 13 meeting to allow staff to investigate further. OCCUPANCY Mr. Brock read the Occupancy Report showing REPORT neither increase nor decrease in the trash collection count as of November 1, 1990, the count remains 19,783 units. On motion by Director Crank and seconded by Director Cole, the Occupancy Report was approved by the following roll call vote: Printed on Rencled Pape• AYES: Directors - NOES: Directors - -2- Wahner, Crank, Ferryman, Cole. None. h 1 A R SOURCE REDUCTION Mr. Brock discussed the Goals and Objectives of RECYCLING ELEMENT the Source Reduction and Recycling Plan Ad Hoc �^ommittee Report Advisory Committee. The first meeting of the y committee was held October 29 and plans were made to meet again on December 3. Director Ferryman, District representative to the committee said he was unable to attend the first meeting due to a notification problem. He said he had recently attended a League of CA Cities meeting where members of the CA Integrated Waste Management Board spoke on the SRRE requirements-. FINANCIAL Ms Temple presented the Financial Report for REPORT October, 1990. The report was received and filed. PROJECT Mr. Hamers reported there were no additions to the STATUS Project Status Report. The report was.received REPORT and filed. General Mr. Hamers referenced his letter to Kristen Plan Caspers, City Planning Department, which contained comments on the 1990 City General Plan. Each area of District concern was analyzed by his staff and addressed in the attachment. Review of Mr. Hamers reported he had not signed plans as •Plans both private engineer and District Engineer during the past month. PROJECT NO. 115 Mr. Hamers reported the Foaming of Sewer Lines, FOAMING OF LINES Project No. 1112100 -115, was completed to his Project satisfaction on October 4, 1990 and recommended Acceptance acceptance of the project. Director Crank made a motion, seconded by Director Ferryman to accept File Notice of the project as completed and file a Notice of Completion Completion on Project No. 1112100 -115. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Ferryman, Cole. NOES: Directors - None. Retention Director. Ferryman made a motion, seconded by Payment Director Cole to authorize payment of five percent retention 35 days after the Notice of Completion is recorded. Motion carried.by the following roll call vote: AYES: Directors - Wahner, Crank, Ferryman, Cole. NOES: Directors - None. a xonerate Director Ferryman made a motion', seconded by onds Director Cole, to exonerate Labor and Materials Printed on Rer,irled Paper -3- Project No. 115 and Faithful Performance' Bonds after Notice of (continued) Completion is recorded. Motion carried by the following roll call vote: AYES: Directors - NOES: Directors - Wahner, Crank, Ferryman, Cole. None. Guarantee Bond Director Crank made a motion, seconded by Director Cole to exonerate the Guarantee Bond one year from the date the Notice of Completion is recorded. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Ferryman, Cole. NOES: Directors - None. PROJECT Mr. Hamers gave an update on Project No. 1112100 - NO. 117 117, Pumping Station Abandonment. He stated the Status Report Notice of Negative Declaration has been mailed and published. .Findings will be reported at the December 13 meeting. 2ND ANNUAL Mr. Brock reported the 2nd Annual Telephone Book TELEPHONE Recycling Program is in progress. The program has BOOR RECYCLING been expanded to seven locations for the conveni- PROGRAM ence of the community. The program began on November 5 and will continue through December 5. Judging from the amount of interest and support shown from the community, the number of books recycled should be significantly higher than last year when 15 tons of directories were collected for recycling. 1ST CHRISTMAS Ms Reichle reported on the proposed Christmas Tree TREE RECYCLING Recycling Program. She said the County first PROGRAM announced they would sponsor a Christmas Tree program and the District was going participate. Now it appears they are unable to put together a program this year so we will plan and implement our own program with the assistance of the City's Community Services Department. The City will provide manpower and equipment for two drop -off locations, TeWinkle Park Yard, 890 Arlington and the City Corporation Yard, 2300 Placentia. The Chamber of Commerce Environmental Committee will assist with the publicity and help man the drop- off stations on both Saturdays. The District's trash hauler, Costa Mesa Disposal, will provide two special tree collections on the two Fridays following Christmas Day. The program will begin December 28 and last through January 5. Trees can be taken to the drop -off stations during that period. Printed on Re,- ( ied Paper _ -4- • is 41 CA SPECIAL Mr. Brock presented statement for renewal of DISTRICTS membership in California Special. Districts Associ Membership ation in the amount.of $1,238. Membership is a �.enewal requirement if the District is going to remain insured by -Special Districts Risk Managment. Director Ferryman made a motion, seconded by Director Cole, to' renew District membership in California Special Districts. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Ferryman, Cole. NOES: Directors - None. WARRANT Director Crank made a motion, seconded by Director REPORT Ferryman, authorizing the President and Secretary NO. 91 -05 to sign Report No. 91 -05, instructing the City of Costa Mesa to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $349,583.52 from the General Fund and $202.50 from the Facilities Revolving . Fund, a total of $349,786.02. Motion carried by the following roll call vote: ORAL COMMUNICATIONS ADJOURNMENT • AYES: Directors - Wahner, Crank, Ferryman, Cole. NOES: Directors - None. The matter. of confidentiality of the recent Pumping Station Report was raised by Director Cole who felt the designation of confidential on the. report was.unnecessary. Mr. Hamers explained the reasons for the designation. President Wahner reported on the Orange County Sanitary District meeting of November 12. It was announced that $100 million worth of Certificates of Participation have been issued, of which $9 million is in the Costa Mesa portion of District No. 6. The improvements are needed in order to comply with the requirements of the Environmental Protection Agency, the Air Quality Management District and increased flows. President Wahner declared the meeting adjourned at 8:35 p.m. OWN , rt i, ►.. :�fwi s 0 F, •- - 1d Printer.' on Recwled Paper -5-