Minutes - Board - 1990-06-14i
CALL TO ORDER
ROLL CALL
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS _
COSTA MESA SANITARY DISTRICT
. June 14, 1990
President Wahner called the meeting to order at
7:30 p.m.
Present: Directors - Wahner,_Crank,
Green, Ferryman; Cole.
Officials present: Robert Brock, Manager
Roy June, Attorney
Susan Temple, Treasurer
Robin Hamers, Engineer
Florine Re`ichle, Assistant
Manage° /Clerk of District
Guests: Mr. William Modic ,Mr. Ron
Coulombe;.and Ms Donna
Theriault.
MINUTES: On motion by Director Crank, seconded by Director
May lOs 1990 Ferryman, and carried 5 -0, the minutes of the=
regular meeting of May 10, 1990 were approved as-
distributed and posted.
WRITTEN Mr Brock circulated a note from Betty Johner, 1080
Mr. Coloumbe stated he received the letter but was
still dissatisfied with the company's choice of
marketing tactics and ,the cost of the on -going
rental payment for the cart /container versus the
ability to purchase one. He suggested a.survey be
made among the residents currently involved in "the
program to see if they were satisfied. President
Wahner directed staff to meet with representatives
from Costa Mesa Disposal to obtain answers to the
questions asked this evening and to report at the
July 12 meeting.
Printed on Recycled Paper
Tulare Drive, Costa Mesa, objecting to Costa Mesa
�RRESPONDENCE
Disposal's method of marketing their 95- gallon
wheeled cart /trash container.
COSTA MESA
Mr. Brock reported that after receiving a letter
DISPOSAL -
from Mr. Ron Coloumbe, 1.022 Can Circle.
Wheeled Cart
Costa Mesa, questioning several items about the
Program
90- gallon wheeled cart /container program of Costa
Mesa Disposal, staff met with Costa Mesa Disposal
representatives. They agreed to rewrite their
initial letter to the homeowners to include a
no- response- required option to the program. If
the homeowner leaves the container at the curb, it
will be removed the next day, no response
required. They also_ resp' bnde'd to' Mr ''Coloumbe by
letter stating the District was not affiliated
with the 90- gallon wheeled cart /container program.
Mr. Coloumbe stated he received the letter but was
still dissatisfied with the company's choice of
marketing tactics and ,the cost of the on -going
rental payment for the cart /container versus the
ability to purchase one. He suggested a.survey be
made among the residents currently involved in "the
program to see if they were satisfied. President
Wahner directed staff to meet with representatives
from Costa Mesa Disposal to obtain answers to the
questions asked this evening and to report at the
July 12 meeting.
Printed on Recycled Paper
REFUNDS: Mr. Brock presented a request for refund of trash
William Modic assessment fees on A.P. No. 424 - 081 -08 from Mr.
William Modic, 1728 Placentia Avenue, Costa Mesa.
At the May 10 meeting the Board deferred this item
so staff might obtain additional information on
this parcel. This.parcel was coded as residential
and should have been coded as commercial. Mr.
Modic's request is for refunds going back to
1976 -77, when rezoning took place. Staff repor-
ted records in the Planning Department show the
parcel as commercial and it is unknown why Dis-
tricts records have shown it as residential since
1976.
Director Ferryman made a motion, seconded by
Director Green to approve the refund in the amount
of $420.20, one half of the requested amount,
because of the shared responsibility. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
RECESS President Wahner called a five - minute recess. The
meeting was reconvened at 8:20 p.m.
C
Refunds (continued) Mr. Brock presented a request from Mr. James
James Salem Salem, 318 Sydney Lane, Costa Mesa, CA 92627 for so
refund of 1989 -90 trash assessment fees of $121.44
on A.P. No. 935- 190 -08. Mr. Salem said he was
unaware of the exemption policy.
Director Crank made a motion, seconded by Director
Green, to deny the refund request on A.P. No.
935- 190 -08 because policy states an exemption must
be filed, and to maintain consistency in adhering
to the premise that responsibility rests with the
homeowner to be cognizant of the taxes, user fees
and assessments and /or exemptions on their
property. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
Rudy Mariman Mr. Brock presented a request from Rudy Mariman
Trust and Company, 341 Bayside Drive, #3, Newport Beach,
CA 92660, for refund of District No. 6 connection
fees in the amount of $3,000. Developer paid for
12 units and decided to build 10 units.
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Director Ferryman made a motion, seconded by
Director Crank, to approve the refund to Rudy
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Y,
Refunds Mariman and Company in the amount of $3,000.
(continued) Motion carried by the following roll call vote:
• AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
Sue Sterrett Mr. Brock presented a request from Ms -Sue
Sterrett, 2677 Gemini, Camarillo, CA 93010, for
refund of trash assessment fees on A.P. No.
139 - 491 -17, for 1989 -90. Ms. Sterrett said she
moved during the last year and did not receive her
exemption form. Staff reported they. had not
received notification of change of address for
ownership of this parcel nor was the exemption
form returned.
Director Crank made a motion, seconded by Director
Ferryman to deny the refund on A.P. No. 139 - 491 -17
because policy states the homeowner is responsible
to file an exemption and because Ms Sterrett being
knowledgeable about exemption policy, could have
called the office and requested a form. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
elistol Car Mr. Brock presented a request from Bristol Car
Wash Wash for refund of cash deposit in the amount of
$34,500 for sewer improvements completed on May
30, 1990 at 2750 Bristol Street. Director Ferryman
made a motion, seconded by Director Green to
approve the refund of cash deposit in the amount
of $34,500 to Bristol Car Wash, 2750 Bristol
Street, Costa Mesa, CA 92626. Motion carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
OCCUPANCY Mr. Brock read the Occupancy Report showing
REPORT neither an increase nor decrease in the trash and
garbage collection count as of June 1, 1990, total
remains 19,733.5 units. On motion by Director
Green and seconded by Director Ferryman, the
.,Occupancy Report was approved by the following
roll call vote:
AYES: Directors - Wahner, Crank, Ferryman,
Green, Cole.
• NOES: Directors None.
Printed on Receded Paper
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ILI
FINANCE
Ms Temple presented the Financial Report for
REPORT
June, 1990. On motion by Director Crank, seconded
by Director Cole, and carried 5 -0, the Financial •
Report was received and filed.
PROJECT
Mr. Hamers reported there were no additions to the
STATUS
Project Status Report. On motion by Director
REPORT
Crank, seconded by Director Ferryman, and carried.
5 -0, the Project Status Report was received and
filed.
PROJECT
Mr. Hamers reported bids were opened on June 5,
NO. 116
1990 for Project No. 116, Televising of Sewer
Televising
Lines, 1990 -91, as follows:
of Sewer Lines
National Plant Service $71,031.37
ABC Service 75,766.80
Pacific Pipeline 85,835.80
Award Contract
The low bidder meets all the requirements as
specified in the bid documents and he recommended
award of the contract to National Plant Services,
1461 Harbor Avenue, Long Beach, CA 90813. Director
Cole made a motion, seconded by Director Ferryman,
to award the contract for Project No. 116,
Televising of Sewer Lines, to National Plant
Service in the amount of $71,031.37. Motion
carried by the following roll call vote:
•
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
Proposal to
Mr. Hamers presented a proposal to provide the
Provide
necessary engineering services during the
Engineering
construction phase of Project No. 116, Televising
Services
of Sewer Lines 1990 -91. He proposes to provide
the engineering, drafting and inspection services
to complete the project at the following rates:
Engineering 80 hours @ $50 /hour
Drafting 10 hours @ $40 /hour
Inspection 450 hours @ $35 /hour
The total of $20,150 is a maximum figure and
billing will be only for actual time worked.
Director Crank mad
Green to accept
$20,150. Motion
call vote:
AYES: Directors
NOES: Directors
e a motion, seconded by Director
the proposal in the amount of
carried by the following roll
- Wahner, Crank, Green, •
Ferryman, Cole.
- None.
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PROJECT Mr. Hamers reported a single bid was opened on
NO. 119 June 5, 1990, for Project No. 119, Rehabilitation
of Manholes by Sancon Engineering Inc., 2202 South
habilitation Huron Drive, Santa Ana, CA 92704, in the amount of
Manholes $42,400. The bidder meets all the requirements as
specified in the bid documents and he recommends
award of the contract.
Award Contract Director Ferryman made a motion, seconded by
Director Crank, to award the contract for Project
No. 119 to Sancon Engineering, Inc., in the amount
of $42,400. Motion carried by the following roll
call vote:
AYES: Directors'- Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
Proposal to Mr. Hamers presented a proposal to provide
Provide engineering services during the construction of
Engineering Project No. 119, Rehabilitation of Manholes.
Services He proposes to provide the engineering, drafting
and inspection services to complete the project at
the following rates:
Engineerin
Drafting
Inspection
• The total of
billing will be
g 40
4
150
$7,4
only
hours @
hours @
hours @
10 is a
for actu
$50 /hour
$40 /hour
$35 /hour
maximum figure and
31 time worked.
Director Crank made a motion, seconded by Director
Green, to accept the proposal in the amount of
$7,410. Motion carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Green,
Ferryman, Cole.
NOES: Directors - None.
POLICY -
Mr. Brock presented a new policy for Trash Assess -
Trash and
ment Exemptions and Refunds. He noted that with
Sewer Assessment
the approval of the new policy several improve -
Exemptions and
ments have been made to the exemption procedure,
Refunds
particularly in the area of notification. Notices
are now included with the business license renewal
notification for owners of rental property, and on
conditions of approval for all developments,
wording has been added requiring the developer to
contact the District when projects that are
eligible for trash exemption are completed. A
handout sheet has been prepared which explains
briefly the requirements for exemptions and
refunds. The new policy also extends to June 30,
•
the deadline date for filing for a refund.
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m
Policy Director Green made a motion, seconded by Director
(continued) Cole to approve the new policy for Trash Assess- •'
`ment Exemptions and Refunds. Motion carried by
the following roll call vote:
AYES: Directors -
NOES: Directors -
Wahner, Crank, Green,
Ferryman, Cole.
None.
DISTRICT ENGINEER Mr. Hamers presented a request for an increase in
Retainer Increase his retainer as District Engineer from $975 /month
to $1,025 /month and hourly rate increases for
performing engineering services:
Engineer from $50 /hour to $55 /hour
Draftsman from $40 /hour to $44 /hour
Inspector from $35 /hour to $39 /hour
He further declared that since joining the
District staff in 1981, only two increases have
been requested.
Director Crank made a motion, seconded by Director
Green to approve the increase in the retainer and
the rates effective July 1, 1990. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Green, •
Ferryman, Cole.
NOES: Directors - None.
Director Ferryman, on behalf of the entire Board,
congratulated Mr. Hamers and his staff on the fine
job performed for the District.
C.R. TRANSFER Mr. Brock presented a letter from C. R. Transfer
Rate Increase stating the proposed increased rate for landfill
fees will increase the District's contract amount
by $3.00 /ton. The actual increase is proposed at
$4.00 /ton, from $13.75 to $17.75, but the contract
calls for an increase of only 75- percent of any
new increased rate. He further stated this was an
informational item only as it is set forth in the
contract. The letter was received and filed.
SPECIAL DISTRICTS Mr. Brock presented an invoice from Special
RISK MANAGEMENT Districts Risk Management for renewal contribution
Renewal for 1990 -91 in the amount of $29,773. This figure
Contribution now includes error and omissions insurance which
previously was additional.
Director Crank made a motion, seconded by Director
Green to approve payment of $29,773 to Special •
Districts Risk Management. Motion carried by the
following roll call vote.
Pnnted on Rencled Paper
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SDRM Renewal AYES: Directors - Wahner, Crank, Green,
(continued) Ferryman, Cole.
NOES: Directors - None.
090 -91 Ms Temple distributed copies of the 1990 -91
PRELIMINARY Preliminary Budget. The figures are only
BUDGET preliminary based on the 1989 -90 trash and sewer
assessments figures. She asked that she or her
staff be contacted if there are any questions.
Adoption of the budget will be on the July agenda.
WARRANT REPORT Director Crank made a motion, seconded by Director
NO. 90 -12 Ferryman, authorizing the President and Secretary
to sign Report No. 90 -12 instructing the City of
Costa Mesa to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$319,250.46. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Green,,
Ferryman, Cole.
NOES: Directors - None.
ORAL Director Ferryman said he would miss the July
COMMUNICATIONS meeting as he and his family will -be in Hawaii for
a pre - established event.
PUBLIC HEARING
46 gust 2, 1990
ADJOURNMENT
n
The date of August 2, 1990 was named for the Trash
and Sewer Assessment Public Hearing.
President Wahner declared the meeting adjourned at
8 :58 p.m.
hinied on Recveled Paper
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