Minutes - Board - 1990-05-10p
,CALL TO ORDER
ROLL CALL
MINUTES:
April 12, 1990
WRITTEN
ORRESPONDENCE
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
May 10, 1990
President Wahner - called the meeting to order at
7:30 p.m.
Present: Directors - Wahner, Crank,
Ferryman, Cole.
Absent: Green.
Officials present: Robert Brock, Manager
:toy June, Attorney
Susan Teirple, Treasurer
aobin ilaaners , Engineer
Florin:= .aichle, Assistant
Manager/Clerk of the.District
Guests: Mr. William Modic.
On motion by Director Crank,.seconded by Director
Ferryman, and carried 4 -0, the minutes of the
regular meeting of April 12_,1990 were approved as
distributed and posted.
Mr Brock circulated a letter from Hilton Farnkopf
& Hobson giving the results of a Capacity Charge
Survey; a bulletin from CASA; and a letter from
Mr. Ron Coulombe, asking the Board to reconsider
their position on allowing Costa Mesa Disposal to
market their 95- gallon contaia°aers as they are
currently doing so. The Board directed staff to
place this item on the Juie agenda and to invite
Messrs. Raul and Ray Rangel, Costa Mesa Disposal,
to attend and address the issues contained in the
letter.
REFUNDS: Mr. Brock presented a request for refund of trash
William Modic assessment fees on A.P. No. 424 - 081 -08 from Mr.
William Modic, 1728 Placentia Avenue, Costa.Mesa..
This parcel was shown
have been shown as commeri�ir<`iL. Staff has changed
the records and recommended refund of $121.44 for
1989 -90 only. His request is for refunds going
back to 1976 -77. The Board deferred this item to
the June 14 meeting and directed staff to obtain
additional information on this parcel.
Neville Pearson Mr. Brock presented a request from Mr. Neville
Pearson, 163 Quiet Bay Lane, Costa Mesa, for
✓ refund of 1989 -90 trash assessment fees of $121.44
on A.P. No. 937 - 940 -72. Mr. Pearson said he was
unaware of the exemption policy.
Refunds
(continued) Director Ferryman made a motion, seconded by
Director Cole, to deny the refund request on A.P.
Pearson No. 937 - 940 -72 because policy states an exemption
must be filed, and to maintain consistency in
adhering to the premise that responsibility rests
with the homeowner to be cognizant of the taxes,
user fees and assessments and /or exemptions on
their property. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Ferryman,
Cole.
NOES: Directors - None.
John Rogers III Mr. Brock presented a request for refund of trash
assessment fees from John Rogers III, 2463 Irvine,
#B -2, Costa Mesa on A.P. No. 439 - 154 -13, for
1988 -89 and 1989 -90. Mr. Rogers stated he was
unaware of the exemption procedure.
Director Crank made a motion, seconded by Director
Ferryman to deny the refund on A.P. No. 439 - 154 -13
because policy states the homeowner is responsible
to file an exemption and be knowledgeable about
the taxes, user fees, assessments and /or exemp-
tions on their property. Motion carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Ferryman,
Cole.
NOES: Directors - None.
Rudy Mariman Mr. Brock presented a request for refund of OCSD
Trust District No. 6 fees from Rudy Mariman Trust, 341
Bayside #3, Newport Beach, CA 92660. The project
at 1945 -65 Pomona Avenue was cancelled.
Director Crank made a motion, seconded by Director
Ferryman to approve the refund of District No. 6
fees in the amount of $36,000 to Rudy Mariman
Trust. Motion carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Ferryman,
Cole.
NOES: Directors - None.
Beacon Court Mr. Brock presented a request for refund of OCSD
Partners District No. 6 fees in the amount of $4,500 from
Beacon Court Partners, 170 E. 17th Street, #110,
Costa Mesa. When demolition took place, they were
not given enough credit for existing fixtures. On
motion by Director Cole, seconded by Director
Ferryman, the refund was approved by the following
roll call vote:
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Refunds
(continued)
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V.N.E.
Development
AYES: Directors - Wahner, Crank, Ferryman,
Cole.
NOES: Directors - None.
Mr. Brock presented a request for refund of OCSD
District No. 6 fees in the amount of $2,270 from
V.N.E. Development, 4350 Von Karman, #100, Newport
Beach, CA 92660. Their fees were incorrectly
assessed to include one additional unit. On
motion by Director Ferryman, seconded by Director
Cole, the refund was approved by the following
roll call vote:
AYES: Directors - Wahner, Crank, Ferryman,
Cole.
NOES: Directors - None.
OCCUPANCY Mr. Brock read the Occupancy Report showing
REPORT neither an increase nor decrease in the trash and
garbage collection count as of May 1, 1990, total
remains 19,733.5 units. On motion by Director
Green, seconded by Director Ferryman, the Occu-
pancy Report was approved by the following roll
call vote:
AYES: Directors - Wahner, Crank, Ferryman,
Cole.
NOES: Directors - None.
FINANCE Ms Temple presented the Financial Report for
REPORT April, 1990. On motion by Director Crank, seconded
by Director Cole, and carried 4 -0, the Financial
Report was received and filed.
Ms Temple reported staff is preparing the 1990 -91
budget and expects to present a preliminary budget
for adoption in July.
PROJECT Mr. Hamers reported there were no additions to the
STATUS Project Status Report. On motion by Director
REPORT Crank, seconded by Director Ferryman, and carried
4 -0, the Project Status Report was received and
filed.
PROJECT Mr. Hamers reported on a meeting with Orange
NO. 101 County Sanitation Districts and the City of
Newport Beach on Project No. 101, Westside Aban-
donment Study. A letter will be following with
the results of the meeting. On Project No. 113,
21st Street Sewer Siphon, a pumping station will
be designed and built instead of.a sewer siphon,
and will be paid for by CALTRANS. He also reported
two projects are out to bid, No. 116, Televising
• of Lines, and No. 119, Rehabilitation of Manholes.
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PROJECT Mr. Hamers presented a proposal to begin the
NO. 115 design phase of Project No. 115, Foaming of Sewer
Lines. The proposal includes reviewing the
Foaming of results of the recently televised lines and
Sewer Lines compiling lists and maps of the lines to be
foamed. He anticipates completing the design phase
at the following rates, at a cost not to exceed
$7,200.
Engineering $50 /hour
Drafting $40 /hour
PROJECT
NO. 119
Rehabilitation
of Manholes
Reimbursement
to City
Mesa Verde Loop
CSDA - GOVERN-
MENTAL AFFAIRS
CONFERENCE
The estimated figure is a maximum and billing will
be only for the actual time worked.
Director Ferryman made a motion, seconded by
Director Crank, to approve the proposal in the
amount, not to exceed $7,200. Motion carried by
the following roll call vote:
AYES: Directors -
NOES: Directors -
Wahner, Crank,
Ferryman, Cole.
None.
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Mr. Hamers discussed Project No. 119, Rehabili-
tation of Manholes. It is requested that the
manhole covers and frames be purchased separately
by the District to obtain the lowest price and at
the same time purchase extras for replacements as •
the needs arise. The cost is not to exceed $7,500.
Director Crank made a motion, seconded by Director
Cole to purchase the materials as presented,.at a
cost not to exceed $7,500. Motion carried by the
following roll call vote:
AYES: Directors -
NOES: Directors -
Wahner, Crank,
Ferryman, Cole.
None.
Mr. Brock presented an invoice from the City of
Costa Mesa for reimbursement of $1,164 for the
replacement and raising of manholes to grade on
the recently completed Mesa Verde Loop Project.
Director Crank made a motion, seconded by Director
Ferryman, to reimburse the City in the amount of
$1,164. Motion carried by the following roll call
vote:
AYES: Directors - Wahner, Crank,
Ferryman, Cole.
NOES: Directors - None.
Director Cole gave a report on the highlights of •
the recent California Specials Districts Govern-
mental Affairs Conference held in Sacramento.
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C.S.D.A.
Director Cole
was asked to submit
expenses for
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Conference
transportation
and meals.
Wontinued)
CHAMBER OF
Mr. Brock
presented to membership renewal notice
COMMERCE
Director Crank
made a motion, seconded
by Director
amount
Ferryman, to
approve the payment
of costs for
by Director Ferryman, "the membership
registration,
meals, transportation
and lodging
for Director
Cole to attend the
conference.
AYES:
Motion carried
by the following roll call
vote:
Ferryman, Cole.
AYES: Directors - Wahner, Crank,
NOES:
Directors - None.
Ferryman, Cole.
NOES: Directors - None.
UNICORPORATED Mr. Brock presented a letter from Mr. Jeff Year -
COUNTY TERRITORY gain, requesting comments from the District as to
what conditions of approval would be necessary to
Annexation allow the annexation of unincorporated County
Information territory into the City of Newport Beach. The
area is currently served by the Costa Mesa Sani-
tary District for both sewer and trash collection.
Staff was directed to respond to the letter and
advise Mr. Yeargain that the Local Agency
Formation Commission has not yet responded to this
request and our response will follow their recom-
mendation.
POLICY Copies of a draft amendment to the Trash Assess -
AMENDMENT ment Refund and Exemption Policy were distributed
for review and will be adopted next month. Board
Trash Assessment members were asked to make comments to staff
Exemptions and before June 1. Mr. Brock noted the following
Refunds improvements have been made to the exemption
procedure: Notices are included with the business
license renewal notification for owners of rental
property; and conditions of approval on all
developments now contain wording to the developer
to contact the District when projects are com-
AlkU that would be eligible for trash exemption.
T REPORT
90 -11 Director Crank made a motion, seconded by Director
Ferryman, authorizing the President and Secretary
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Director
Ferryman made a motion, seconded by
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Director
file the
Crank and carried 4 -0, to receive and
correspondence.
CHAMBER OF
Mr. Brock
presented to membership renewal notice
COMMERCE
from the
Costa Mesa Chamber of Commerce, in the
amount
of $263. On motion by Director Crank,
Membership
seconded
by Director Ferryman, "the membership
Renewal
renewal
was approved by the following roll call
vote:
AYES:
Directors - Wahner, Crank,
Ferryman, Cole.
NOES:
Directors - None.
POLICY Copies of a draft amendment to the Trash Assess -
AMENDMENT ment Refund and Exemption Policy were distributed
for review and will be adopted next month. Board
Trash Assessment members were asked to make comments to staff
Exemptions and before June 1. Mr. Brock noted the following
Refunds improvements have been made to the exemption
procedure: Notices are included with the business
license renewal notification for owners of rental
property; and conditions of approval on all
developments now contain wording to the developer
to contact the District when projects are com-
AlkU that would be eligible for trash exemption.
T REPORT
90 -11 Director Crank made a motion, seconded by Director
Ferryman, authorizing the President and Secretary
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Warrant to sign Report No. 90 -11 instructing the City of
Report Costa Mesa to draw a warrant from the Costa Mesa
(Continued) Sanitary District General Fund in the amount of
$284,886.97. Motion carried by the following roll
call vote:
ORAL
COMMUNICATIONS
ADJOURNMENT
AYES: Directors - Wahner, Crank,
Ferryman, Cole.
NOES: Directors - None.
President Wahner announced there is a new chairman
of OCSD District No. 6 and he is again chairman of
District No. 1.
Ms Reichle mentioned that she was a guest on a
local radio station on Earth Day, April 22. She
spoke on the District's recycling program and on
practical ways of reducing waste.
President Wahner said Mr. Michael Silva, C. R.
Transfer spoke on the District's recycling program
at the Costa Mesa Kiwanis Club and was very well
received.
President Wahner declared the meeting adjourned at
8:20 P.M.
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