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Minutes - Board - 1990-02-08MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS I COSTA MESA SANITARY DISTRICT • February 8, 1990_ VCALL TO ORDER President Wahner called the meeting to order at 7:30 p.m. ROLL CALL Present: Directors - Wahner, Crank, Green, Ferryman, Cole. Officials present: Robert Brb'ck, Manager REFUNDS: Mr. Brock presented a request from Gloria Cuellar, Gloria Cuellar 22301 Wallingford, Huntington Beach for a trash assessment refund of $303.60. President Wahner asked Ms Cuellar to comment on her refund request. Ms Cuellar said she has always been exempt on A.P. No. 141 - 664 -31 and this year did not receive an exemption form in the mail. Staff was directed to check computer records to be certain she was shown exempt last year and therefore should have been automatically sent a forn? n ^n. motion by Green, seconded by .Ti)irector 'Crari'z, and unanimously carried, the request was held over to March 8. Connie DiPasqua Mr. Brock presented a request from Connie DiPasqua, 2210 Canyon, #A -1, Costa Mesa, CA, for for refund of trash assessment fees of $222.57 on A.P. No. 422 - 078 -02. Ms DiPasqua was incorrectly charged for four units instead of one. Ms DiPasqua asked if her property could be considered for a permanent exemption. Staff was directed to follow up on the request. Director Crank made a motion, seconded by Director Green, to approve the refund • as requested. n i41 recycled paper Roy June, Attorney Susan Temple, Treasurer Robin Hamers, Engineer Flor,1.ne, Reichle, Clerk of the District Guests: Gloria Cuellar, 22301 Wallingford Lane, Huntington Beach, CA; Connie DiPasqua, 2210 Canyon, #A -1, Costa Mesa. MINUTES: On motion by Director Green, seconded'by Director January 11, 1990 Ferryman, and carried 5 -0, the minutes of the. regular meeting of January -:1.1, 1990 were approved -.. as distributed and posted. MINUTES: On motion by Director Crank, seconded by Director 30, 1990 Green, and carried 5 -0, the minutes of the special ,Vanuary meeting of January 30, were approved as distributed and posted. REFUNDS: Mr. Brock presented a request from Gloria Cuellar, Gloria Cuellar 22301 Wallingford, Huntington Beach for a trash assessment refund of $303.60. President Wahner asked Ms Cuellar to comment on her refund request. Ms Cuellar said she has always been exempt on A.P. No. 141 - 664 -31 and this year did not receive an exemption form in the mail. Staff was directed to check computer records to be certain she was shown exempt last year and therefore should have been automatically sent a forn? n ^n. motion by Green, seconded by .Ti)irector 'Crari'z, and unanimously carried, the request was held over to March 8. Connie DiPasqua Mr. Brock presented a request from Connie DiPasqua, 2210 Canyon, #A -1, Costa Mesa, CA, for for refund of trash assessment fees of $222.57 on A.P. No. 422 - 078 -02. Ms DiPasqua was incorrectly charged for four units instead of one. Ms DiPasqua asked if her property could be considered for a permanent exemption. Staff was directed to follow up on the request. Director Crank made a motion, seconded by Director Green, to approve the refund • as requested. n i41 recycled paper Refund Requests Motion carried by the following roll call vote: (Continued) AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. Rodney Brown Mr. Brock presented a request from Rodney Brown, 177 Riverside, #F, Newport Beach, CA 92663, for refund of $370.95 on A.P. 930 - 684 -54, -55, -56, - 57, -58, and -59, total amount of $2,225.70. Each of the six condominiums was billed for six units instead of one. Director Crank made a motion, seconded by Director Green, to approve the refund in the total amount of $2,225.70. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. Benjamin Chavez Mr. Brock presented a request from Benjamin Wallace Avenue Chavez, Wallace Avenue Partnership, 3910 River Partnership Avenue, Newport Beach, CA 92663, for trash assessment refund of $1,201.82 on A.P. No. 422 - 281 -11 dating back to 1979. Director Green made a motion, seconded by Director Crank, to deny the refund request, as written policy states an exemption must be filed each year before the • deadline date of June 30 of the same year. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. Mark Chi Mr. Brock presented a request from Mark Chi, 752 West 19th Street, Costa Mesa, for refund of District No. 6 fees of $3,000. Mr. Chi found he was unable to build the project. Director Green made a motion, seconded by Director Ferryman, to approve the refund request of $3,000. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. APPEAL Mr. Brock presented information on the request for Sy Nguyen hearing an appeal by Sy Nguyen, 1511 Orchard Drive, Santa Ana, CA 92707, on A.P. 119 - 364 -17. This item was held over from the January meeting for additional parcel information. Mr. Nguyen was not present. The report showed the property was incorrectly coded as five units before Mr. Nguyen • purchased it. The error did not surface during the -2- Q 1, tAppeal sale of property and it remained so until staff (Continued) was advised in October, 1989. Director Crank made a motion, seconded by Director Ferryman, to deny the appeal based on consistency in following written policy. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. OCCUPANCY Mr. Brock read REPORT increase of 4.5 collection count the total to 19 Green, seconded Occupancy Report roll call vote: the Occupancy Report showing an units in the trash and garbage as of February 1, 1990, bringing ,729 units. On motion by Director by Director Ferryman, the was approved by the following FINANCIAL On motion by Director Green, seconded by Director REPORT Crank, and carried 5 -0, the Financial Report was approved as submitted. Ms Temple said to facili- tate a better understanding of District finances, she is proposing to discuss a section of the report each month building up to presenting the yearly budget. She will begin at the March 8 meeting and it was suggested that if a board • member has specific questions they inform her and she will focus on that area. PROJECT STATUS Mr. Hamers reported there were no additions to the REPORT Project Status Report. He mentioned an occurrence on Victoria Street at Thurin, complete information if being obtained and will be presented in the future. On motion by Director Crank, seconded by Director Ferryman, and carried 5 -0, the Project Status Report was received and filed. QUIT CLAIM Mr. Hamers presented a request for quitclaim of C.J. Segerstrom sewer easement at 3501 Harbor Boulevard. The Developer abandonment of the existing sewer and relocation of the new sewer was approved in concept at the April 13, 1989 meeting. The parcel is owned by C.J. Segerstrom & Sons. Director Crank made a motion, seconded by Director Green, to quitclaim to C.J. Segerstrom & Sons, the portion of the sewer easement as shown on Exhibits "A" and "B" located at 3501 Harbor Boulevard. Motion carried by the following roll call vote: • AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. -3- EASEMENT DEED Mr. Hamers presented the Easement Deed for the new C.J. Segerstrom sewer replacing that existing at 3501 Harbor Boulevard. On motion by Director Ferryman, • seconded by Director Green, the sewer easement at 3501 Harbor Boulevard from C.J. Segerstrom and Sons was accepted as shown on Exhibits "A" and "B" of the Easement Deed. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. AIRWAY AVENUE Mr. Hamers distributed copies of the Airway Avenue SEWER STUDY Sewer Study. He said the report is in lieu of constructing a new sewer on Airway Avenue. He asked the Board members to contact him with any questions they might have before the next meeting, when it will be accepted. FLYGT TRAINING Mr. Brock requested approval to send the Sani- SCHOOL tation Pump Technician, Gerry Vasquez to an intensive three -day training school in March at Flygt Corporation in San Francisco. Upon com- pletion of the course, he would be certified to work on explosion proof motors and could perform all repairs to the submersible pumps located in the District's pumping stations. The request • included air fare, hotel, meals and miscellaneous expense. On motion by Director Crank seconded by Director Green, the request was approved with expenses not to exceed $1,000. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. STUDY SESSION Mr. Brock reported the attendance at the January ATTENDANCE Study Sessions held in for the purpose of inter- viewing candidates to fill the vacant director position: January 25 - Present: Wahner, Crank, Green, Ferryman and Reichle. January 29 - Present: Wahner, Crank, Green, Ferryman and Reichle. CONSTRUCTION Mr. June recommended consideration of amending the CONTRACT - District construction contracts to require in- Amendment surance coverage of $5 million dollars. He stated his concern that the existing maximum of $1 mil- lion dollars is inadequate. Director Crank made a motion, seconded by Director Green to amend the construction contracts to require insurance coverage of $5 million dollars. -4- kORCO DISPOSAL Mr. June advised the Board that Mr. Raul Rangel, Addendum No. 3 sole shareholder of Orco Disposal, Incorporated, PROPOSAL trash hauler for the District, anticipates selling only the commercial /industrial routes along with the name change, on March 1, 1990. Orco Disposal will concurrently change its name to Costa Mesa • Disposal and continue servicing of the residential RESOLUTION contract. Mr. Rangel will remain the sole share- NO. 90 -489 holder and continue to serve the District under Supporting the new name of Costa Mesa Disposal. He presented A.B. 1312 Addendum No. 3 to the contract. Director Crank - Funds made a motion, seconded by Director Ferryman, to for Water. authorize signatures to the amended contract Reclamation changing the name from Orco Disposal, Incorporated to Costa Mesa Disposal. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. FINANCIAL Mr. Brock reported on the staff study of the SERVICES Financial Services Proposal made by Mr. Oman. He PROPOSAL said staff has met with Ms Temple, new City Finance Director to discuss areas of concern. Staff met subsequently and is ready to prepare the report and distribute to Board members for their • analysis. RESOLUTION Mr. 'June said at the January meeting he was NO. 90 -489 directed to prepare a' resolution supporting Supporting passage of A.B. 1312. Resolution No. 90 -489 was A.B. 1312 submitted for adoption. Director Green made a - Funds motion, seconded by Director Ferryman that Reso- for Water. lution No. 90 -489, being A RESOLUTION OF THE BOARD Reclamation OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT SUPPORTING THE PASSAGE OF ASSEMBLY BILL 1312 RELATING TO THE FUNDING OF WATER RECLAMATION PROJECTS; FINDING AND DECLARING A NEED FOR SAID FUNDING AND GIVING REASONS THEREFOR, be adopted. Motion carried by the following roll call vote: AYES:' Directors - Wahner, Crank, Green, "Ferryman,; Cole. NOES: -Directors - None. CLAIM - Mr. Brock reported that in the small claims action Paul Lamas of Mr. Paul Lamas versus the District; judgement was awarded in favor of the District. EMERGENCY Mr. Hamers reported emergency repair work was REPAIR - performed on January 23, 1990 to the Victoria . Street Pumping Station by Schuler Engineering -5- Corporation. He presented an invoice in the Victoria Station amount of $2,182.54. Director Ferryman made a Repair (contined) motion, seconded by Director Green, to authorize payment in the amount of $2,182.54. Motion carried by the following roll vote: AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. WARRANT Director Crank made a motion, seconded by Director REPORT Crank, authorizing the President and Secretary to NO. 90 -08 sign Report No. 90 -08 instructing the City of Costa Mesa to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $433,689.36; and from the No. 7 Trunk Sewer Fund, the amount of $131,673.33; the total amount of $545,362.69. Motion carried by the following roll call vote: President Wahner declared the meeting adjourned at ADJOURNMENT 8 :20 p.m. 7:7 Secr y • is AYES: Directors - Wahner, Crank, Green, Ferryman, Cole. NOES: Directors - None. Mr. Brock advised the Board of the increasing VANDALISM amount of telephone calls received about scaven- OF CURBSIDE gers vandalizing the trash containers at the TRASH curb. Most of the callers stated, a knife is CONTAINERS being used to slit the plastic bags so the recy- clables can be easily removed and the remaining trash is left in the street and on the curb. The Board suggested that when the City Task Force is formed on the study of formation and implemen- tation of a Recycling Program for Commercial/ - Industrial properties, the possibility of adopting a City Ordinance prohibiting scavenging could be studied at that time. President Wahner declared the meeting adjourned at ADJOURNMENT 8 :20 p.m. 7:7 Secr y • is �J U • WAIVER OF NOTICE We, the undersigned, being all of the directors of the Costa Mesa Sanitary District, hereby waive notice of a special meeting to be held on the Jn tl— day of �Ad r�-� �X " / y %o and consent to the transaction of such business as has been posted on an agenda for said meeting as required by law. vs� *JMES . WAHNER .j r. O A O. CRANK � f't ARR . GREEN COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS SPECIAL MEETING January 31, 1990 CALL TO ORDER A Special Meeting of the Board of Directors of the Costa Mesa Sanitary District was called to order by President Wahner on January 31, 1990 at 5 p.m. in the Fourth Floor.Conference Room, Costa Mesa City Hall, for the purpr�se of filling a vacant position on the Board by appointing a director within the time prescribed by law. ROLL CALL Present: Directors Wahner, Crank, Green, Ferryman. Officials Present Bob Brock, Manager Florine Reichle, Assistant Manager/Clerk of the District. Guests: Franklin �_ole, Jean Cole, Bill Morris and Mary Hornbuckle. APPOINTMENT' Director Green made a motion, seconded by Director Franklin Cole Ferryman to nominate Franklin Cole to the office of Director. There were no further nominations. Motion carried by the following roll call vote: • AYES: Directors - Wahner, Crank, Green, Ferryman. OATH OF Ms Reichle administered the oath of office to OFFICE Franklin Cole and he was welcomed to office to fill the unexpired term to November, 1992, of retired director, Robert Hanson. ROLL CHANGED ADJOURNMENT •^ recycled paper President Wahner asked to have the roll show that Mr. Cole was present in official capacity. There being no further business on the agenda, President Wahner adjourned the meetinjc Presi e t Secreta