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Minutes - Board - 1990-01-11MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT • January 11, 1990 CALL TO ORDER President Wahner called the meeting to order at 7:30 p.m. ROLL CALL Present: Directors - Wahner, Crank, Green, Ferryman. Officials present: Robert Brock, Manager Roy June, Attorney Susan Temple, Finance Director Robin Hamers, Engineer Florine Reichle, Clerk of the District Guests: Sy Nguyen, 1511 Orchard Drive, Santa Ana. MINUTES: On motion by Director Crank, seconded by Director December 14, 1989 Green, and carried 4 -0, the minutes of the regular meeting. of December 14, 1989 were approved as distributed and posted. MINUTE CORRECTION On motion by Director Green, seconded by Director November 9, 1989 Crank, and carried 4 -0, the correction to the minutes of November 9, 1989 was approved as distributed and posted. WRITTEN Mr. Brock presented the following correspondence: COMMUNICATIONS A letter from C. R. Transfer giving the amount of telephone books received at their facility from the First Annual Telephone Book Recycling project; a copy of the CSDA Newsletter; and a copy of an editorial column from the Orange County Register which, in part, commended the District's Recycling Program. A.PPEAL President Wahner asked Mr. Nguyen to comment on Sy Nguyen his request to appeal the decision made at the November meeting on the amount of his refund.' On motion by Director Green, seconded by Director Crank, and unanimously carried, the appeal was held over to February and staff was directed to provide additional information. REFUNDS: Mr. Brock presented a request from Chee Tat Lee, Chee Tat Lee 425 Ford Road, Costa Mesa, CA 92627, for refund of trash and sewer assessment fees in the amount of $445.14 on A.P. 422 - 201 -09. Mr. Lee was incor- rectly charged for eight units instead of two. Director Ferryman made a motion, seconded by Director Green, to approve the refund as requested. Printed on Recycled Paper r Refund Requests Motion carried by the following roll call vote: (Continued) AYES: Directors - Wahner, Crank, Green, • Ferryman. NOES: Directors - None. Vickie Brooks Mr. Brock presented a request from Vickie Brooks, 2210 Canyon, #F -2, Costa Mesa, CA 92627, for refund of trash and sewer assessment 'fees of $222.57 on A.P. 422 - 078 -03. Ms Brooks was incor- rectly charged for four units instead of one. Director Green made a motion, seconded by Director Ferryman to approve the refund as presented. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman. NOES: Directors - None. ASA Enterprises Mr. Brock presented a request from ASA Enter- prises, 2070 Business Center, #160, Irvine, CA 92714 for refund of trash and sewer assessment fees on 16 parcels in the amount of $1,112.85 each. The new condominium development contains 16 units total and each single unit was incorrectly assessed for 16. Director Ferryman made a motion, seconded by Director Green, to approve the refund of $17,805.60 on A.P. Nos. 934 -11 -011 through • -026. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman. NOES: Directors - None. APPEAL Mr. Brock presented a request from Dee Ward, 2110 Dee Ward Newport Boulevard, Costa Mesa, CA 92627, for appeal of the decision made at the November 9, 1989 meeting to deny refund of trash assessment fees on A.P. Nos. 425 - 451 -22, and 419 - 172 -42. Mr. Ward was not present. Director Crank made a motion, seconded by Director Green, to deny the appeal. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman. NOES: Directors - None. APPEAL Mr. Brock presented a request from Dee Ward made Joe Johnsen on behalf of Mr. & Mrs. Joe Johnsen, 3711 Daffodil, Corona del Mar, CA 92625, for appeal of the decision made at the November 9, 1989 meeting is deny refund of trash assessment fees on A.P. Nos. 422 - 141 -16, -17, -21, -23. Neither Mr. Ward -2- Appeal (Continued) • nor Mr. Johnsen were a motion, seconded the appeal. Motion call vote: present. Director Green made by Director Ferryman, to deny carried by the following roll AYES: Directors - Wahner, Crank, Green, Ferryman. NOES: Directors - None. OCCUPANCY Mr. Brock read -the Occupancy Report showing an REPORT increase of six units in the trash and garbage collection count as of January 1, 1990; the total, 19,724.5 units. On motion by Director Green, seconded by Director Ferryman, the Occupancy Report was approved by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman. NOES: Directors - None. FINANCIAL On motion'by Director Green, seconded by Director REPORT Crank, and carried 4 -0, the Financial Report was approved as submitted by Ms Temple., PROJECT STATUS Mr. Hamers reported there were no additions to the REPORT Project Status Report. is KOTION On motion by Director Crank, seconded by Director Ferryman, and carried 4 -0; the Project Status Report was received and filed. QUIT CLAIM Mr. Hamers presented a request for quitclaim of C.J. Segerstrom certain portions of a ten -acre parcel bounded by Developer Hyland Avenue, MacArthur Boulevard, Harbor Gateway North and Scenic Drive, owned by C.J. Segerstrom & Sons. The development plan differs from the original proposed in 1979. Director Crank made a motion, seconded by Director Green, to conceptually - approve the request, subject to the developer combining all lots into one parcel. Motion carried by the .following roll call vote: AYES: Directors - Wahnet, Crank, Green, .Ferryman:_ NOES: Directors - None. RESOLUTION Mr. June presented Resolution No., 89 -487, which NO. 90 -487 authorizes staff to proceed in joining other County agencies in making a claim for recovery of Authorization the District's portion-from penalties and interest to Make Claim on delinquent taxes collected by the County on property located with the District boundaries. • Printed on Recycled Paper -3- Resolution Director Ferryman made a motion, seconded by (continued) Director Green that Resolution No. 89 -487, being A • RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFOR- NIA, AUTHORIZING AND DIRECTING STAFF TO TAKE SUCH STEPS AS ARE NECESSARY TO RECOVER PENALTIES AND INTEREST LEVIED AND COLLECTED ON DELINQUENT TAXES INCLUDING ASSESSMENTS MADE FOR SOLID AND LIQUID WASTE DISPOSAL BY THE DISTRICT AND STATING THE REASONS THEREFOR, be adopted. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman. NOES: Directors - None. CLAIM - Mr. June presented the claim as described in Conceptual Resolution No. 90 -487. Before filing with the Approval Board of Supervisors, further staff preparation is necessary. When completed, the claim will be presented for approval. On motion by Director Crank, seconded by Director Green and carried 4 -0, the claim was approved in concept. Mr. Hamers reported a fully executed Quit Claim Deed for a portion of sewer at 2915 Redhill has been lost by the developer. He asked for authorization of a duplicate deed. On motion by • Director Ferryman, seconded by Director Crank, and carried 4 -0, signatures were authorized to a replacement Quit Claim Deed. QUIT CLAIM Mr. June reported the small claims action of DEED - Robert Duff has been appealed to the Superior Duplicate Court and the claim of Paul Lamas has been heard and decision is pending. FINANCIAL Mr. Brock reported on the staff study of the SERVICES Financial Services Proposal made by Mr. Oman. He PROPOSAL. said. study is continuing and additional time is needed to obtain further information. CITY -WIDE Mr. Brock said after discussions with Allan RECYCLING Roeder, City Manager, he felt the next step in the PROGRAM City -wide Recycling Program would be a formal request from the District to the City Council asking for appointment of a task force to study implementation of a program to include multi- family residences, and commercial and industrial properties. A letter was prepared and signatures authorized. RESOLUTION A resolution of commendation was prepared for • NO. 90 -488 presentation to Robert Oman at a City retirement dinner in his honor on January 12. He has served -4- • Resolution the District for 24 years as Finance Director and (continued) three years as Treasurer.. Director Green made a motion, seconded by Director Ferryman that aCommending Resolution No. 90 -488, being A RESOLUTION OF THE Robert Oman BOARD OF DIRECTORS OF THE 'COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA,-COMMENDING ROBERT OMAN, RETIRING DIRECTOR OF FINANCE AND TREASURER, OF THE DISTRICT,. FOR SERVICES WELL PERFORMED AND STATING REASONS THEREFOR, be adopted. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman. NOES: Directors - None. 19.90 STATE WATER Mr. Brock presented a letter from Orange County RECLAMATION BOND Sanitation Districts requesting support of the ISSUE OCSD Member Agencies for the 1990 State Water Reclamation Bond Issue. On motion by Director Ferryman, seconded by Director Green and carried 4 -0, Staff was directed to prepare a resolution of support, for the February meeting. CITY CONTRACTS Mr. Brock presented two invoices from the City of REIMBURSEMENT Costa Mesa for reimbursement of contract expendi- tures for work performed on District facilities Harbor -Maple during construction of the following City projects: 019th Street Harbor Maple Storm Drain - Phase II, $49,104.41; Widening and 19th Street Widening from Park to Anaheim Avenue, $1,394.14. Mr. Hamers said the projects were. inspected by his. staff and the charges are valid.. Director Green made a-motion, seconded by Director Crank to approve the reimbursement on both projects, as invoiced. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Green, Ferryman. NOES: Directors - None. BOARD VACANCY Mr. Brock said the i.yperiodrfor accepting appli- Interviews cations and letters of interest for filling the Scheduled vacant director position closed today. A study session was set for Thursday, January 25, 1990 at 5 p.m., for the purpose of interviewing the seven candidates. Following the interviews, a Special Meeting will be called to make the appointment before the next regular meeting. WARRANT Director Crank made a motion, seconded by Director REPORT Green, authorizing the President and Secretary to NO. 90 -07 sign Report No. 90 -07 instructing the City of Costa Mesa to draw a warrant from the Costa Mesa Printed on Recycled Paper -5- Warrant Report Sanitary District (Continued) $456,400.24. Motion call vote: AYES: Directors - NOES: Directors - General Fund in the amount of carried by the following roll Wahner, Crank, Green, Ferryman. None. TELEPHONE The results of the Telephone Book Recycling BOOR project were released to the news media last week. RECYCLING Fifteen tons of directories were diverted from the PROJECT landfill, five tons collected at OCC Recycling Center and ten tons collected in the four bins placed around the City. The first -time project was considered a success and will be repeated annually. RETIREMENT The Board directed staff to make arrangements for DINNER a dinner party honoring Mr. Oman's retirement from the District. The date selected was Wednesday, March 7, 1990. OCSD REFUND Ms Temple had a question on the change of policy POLICY on refunding fees which have been collected and forwarded to Orange County Sanitation Districts. As Mr. Hamers was the staff member contacted by OCSD regarding this change, he offered to meet with Ms Temple to explain the. new procedure and the circumstances that brought it about. OCSD TOUR It was also suggested that a tour of Orange County Sanitation Districts be arranged for Ms Temple and members of her staff. Mr. June said he would like to be included in the tour. ADJOURNMENT President Wahner declared the meeting adjourned at 8:30 p.m. t President m• Secre 9 i 40 LI