Minutes - Board - 1989-12-14f
CALL TO ORDER
ROLL CALL
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
December 14, 1989
President Wahner called the meeting to order at
7:30 p.m.
Present: Directors - Wahner, Crank,
Hanson, Green, Ferryman.
Officials present: Robert Brock, Manager
Printed on Recycled Paper
Roy June, Attorney
Robert Oman, Finance Director
Robin Hamers, Engineer
Florine Reichle, Clerk of the
District
Guests: Susan Temple, 618 California
St., Huntington Beach.
Fred Moore, 718 Primrose Ave.,
Monrovia.
On motion by Director Crank, seconded by Director
Hanson, and carried 5 -0, the minutes of the
.MINUTES:
'November
regular meeting of November 9, 1989 were approved
9, 1989
as distributed and posted.
Mr. Brock presented the following correspondence:
A letter from Patricia Hotz, 385 Princeton,
IW!RITTEN
commending' the Board on the recycling program; a
COMMUNICATIONS
letter from Supervisor Riley acknowledging the
letter from the Board recommending Bob Hanson for
a future appointment; an invoice from C.R..
Transfer for the first month of the recycling
program; a copy of the CA Special Districts
newsletter; a flyer from the Local Government
Commission, Inc. announcing a recycling conference
for elected officials to be held March 9 and 10 in
Del Mar; and a copy of a correction notice printed
in the Daily Pilot stated the November 24 article
on recycling should have stated the District
entered into a recycling _co.atract, not the city.
Mr. Brock presented a request from March Chi for
REFUNDS:
refund of sewer permit fees in the amount of $144
Mark Chi
and fixture fees of $300. Mr. Chi has decided to
cancel the project. Director Hanson made a
motion, seconded by Director Crank to approve the
refunds less $15 administrative costs on each one.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
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Refund Requests Mr. Brock presented a request from Jacques
(Continued) Construction, 1578 Riverside Place, Costa Mesa,
for refund of fixture fees paid twice. Director
Jacques Crank made a motion, seconded by Director Hanson,
Construction to approve the refund for $82.50. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Lisa Webber Mr. Brock presented a request for refund of trash
assessment fees of $121.44 on A.P. 931 - 274 -16,
from Lisa Webber, 1905 Proctor Court, Santa Fe,
New Mexico, 87501. Staff records revealed her
exemption form was received during the grace
period between June 30 and July 4. Director
Hanson made a motion, seconded by Director Crank,
to approve the refund of $121.44. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
William Mr. Brock presented a request for refund of trash
Abshear and sewer assessment fees in the amount of $74.19
on A.P. No. 425 - 163 -08 from William Abshear, 3803 •
Marcus Street, Newport Beach, CA 92663. He is
being billed for four units and correctly should
be billed for three. Director Hanson made a
motion, seconded by Director Crank to approve the
request. Motion carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Morris Ojena Mr. Brock presented a request for refund of trash
and sewer assessment fees in the amount of $133.83
on A.P. 439 - 352 -10, from Morris Ojena, 1456 San
Carlos, #103, San Carlos, CA 94070. The parcel is
a vacant lot. Director Ferryman made a motion,
seconded by Director Green to approve the request.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Ebrahim Mr. Brock presented a request for refund of trash
Zangan assessment fees in the amount of $303.60 on A.P.
No. 139 - 563 -01, from Ebrahim Zangan, 931 Ridgeline
Road, Orange, CA 92669. He is a new owner of
property, has private service and was unaware of
SM
im
Refunds the exemption policy. Director Crank made. a
(continued) motion, seconded by Director Green, to deny the
request, but suggested Mr. Zangan contact the
previous owner who should have told him about the
exemption at the same time as telling him about
the contract for private trash service. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.'
NOES: Directors - None.
Mr. Brock presented a request for refund of trash
William assessment fees in the amount of $121.44 on A.P.
Risconsin No. 422- 012 -08, from William Risconsin, 1085 Sea
Bluff Road, Costa Mesa. Mr. Risconsin lives in a
complex that previously had a permanent exemption
because most of the complex can never be provided
with curbside service. However, there is one
strip of homes that front on Sea Bluff Road, a
public street, which is served by the District.
The homeowners association has been notified that
the homes on Sea Bluff have been using curbside
trash services and are now being assessed by the
District. Mr. Risconsin's request was to be
excluded from the curbside service. Director
Hanson made a motion, seconded by Director Green,
• to deny the request because the inconsistency
would create a collection monitoring problem.
Motion carried by the following roll call vote:
AYES: Directors- Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
APPEALS: Mr. Brock presented a letter from Dee Ward asking
Dee Ward that his request to appeal last month's decision
Joe Johnsen on trash assessment refund and the request of Mr.
and Mrs. Johnsen's be held over until January 11.
Continued to On motion by Director Ferryman, seconded by
January 11 Director Crank and unanimously carried, both items
were continued to January 11.
OCCUPANCY Mr. Brock read the Occupancy Report showing
REPORT neither an increase nor decrease in the trash and
garbage collection count, leaving the total at
19,718.5 units, as of December 1, 1989.
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On motion
Ferryman,
following
AYES:
NOES:
by Director Hanson, seconded by Director
the Occupancy Report was approved by the
roll call vote: .
Directors - Wahner, Crank, Hanson,
Green, Ferryman.
Directors - None.
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FINANCIAL On motion by Director Hanson, seconded by Director
REPORT Green and carried 5 -0, the Financial Report was
approved as submitted by Mr. Oman.
PROJECT STATUS Mr. Hamers
REPORT Project St
On motion
Ferryman,
Report was
reported there were no additions to the
atus Report.
by Director Crank, seconded by Director
and carried 5 -0, the Project Status
received and filed.
Mr. Hamers reported that while gathering
information for Ms Reichle's appearance on an
earthquake preparedness panel discussion, he
learned that during the recent earthquake their
were no apparent sewer stoppages that caused any
serious sewer backup. He further reported the
type of pipe used in that area is the same type
specified for District construction.
PROJECT NO.
Mr. Hamers reported
Project No. 1112100 -99, Elden
111 - 2100 -99
Avenue Pumping Station
Remodel, was
completed and
Elden Avenue
he is recommending
acceptance of
the project.
Pumping Station
Director Hanson made a motion,
seconded by
Director Ferryman
to accept the
project as
Project
completed and file
the Notice of
Completion.
Acceptance
Motion carried by the
following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Notice of Director Hanson made a motion, seconded by
Completion Director Crank, to authorize payment of the
retention 35 days after Notice of Completion is
recorded. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Exoneration Director Crank made a motion, seconded by Director
of Bonds Hanson to authorize exonerations of the Labor and
Materials and Faithful Performance Bonds and the
ten percent Guarantee Bond one year after Notice
of Completion is recorded. Motion carried by the
following roll call vote:
AYES: Directors -
NOES: Directors -
Wahner, Crank, Hanson,
Green, Ferryman.
None.
PROJECT NO. Mr. Hamers reported that bids were opening on
111 - 2100 -111 December 5, 1989 for the Construction of the Fair
Drive Sewer. The following bids were received:
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C7
U
IN
Fair Drive
Sewer
is (continued)
John T. Malloy
John T. Malloy,, Inc.
Insituform
California Pipeline Co. Inc.
CK Construction
Steve Bubalo Construction
Abghari Construction
Silveri & LeBouef JV
$ 73,746
81,492
84,141
90,632
10.2,277
106,800
112,180
The low bidder meets all requirements as specified
in the bid documents and award of the contract is
recommended.
Director Hanson made a motion, seconded by
Award of Director Green to award the contract to John T.
Contract Malloy /John T. Malloy, Inc.. in the amount of
$73,746. Motion carried by the following roll call
vote:
AYES: Directors -
NOES: Directors -
Wahner, Crank, Hanson,
Green, Ferryman.
None.
Proposal for Mr. Hamers presented a proposal to provide the
Engineering necessary engineering services during the
r
Sevices construction phase of the Fair Drive Sewer at the
following rates:
• Engineer $ 50 /hour
Draftsman 40 /hour
Inspection 35 /hour
Survey Crew (3 men) 155 /hour
ORDINANCE
NO 22
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Director Hanson made a motion, seconded by Direc-
tor Ferryman, to approve the proposal with billing
to be only for the actual time worked, not to
exceed $11,240. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Mr. June presented Ordinance No. 22, which limits
expenditure to $5,000 for all but sewer projects
without resort to competitive bidding.
Director Hanson made a motion, seconded by
Director Ferryman, that Ordinance No. 22 be passed
and adopted. Motion carried by the following roll
call vote:
AYES: Directors — Wahner,
Green,
NOES: Directors - None.
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Crank, Hanson,
Ferryman.
Ordinance Ms Reichle was instructed to have Ordinance 22
No. 22 published once in the Daily Pilot newspaper and
(continued) the Ordinance will then be in effect seven days
after publication.
RESOLUTION Mr. June presented Resolution No. 89 -485. Special
NO. 89 -485 District Insurance Authority (SDIA) has requested
the Joint Powers Agreement be-amended to show a
change of name to Special Districts Risk Manage-
ment Authority (SDRMA) and clarification of the
policy for withdrawal from the association, also
approval of a minor change in the bylaws.
DIRECTOR
GREEN
ELECTED
SECRETARY
DIRECTOR
FERRYMAN
ELECTED
ASSISTANT
SECRETARY
Director Hanson made a motion, seconded by Direc-
tor Ferryman that Resolution No. 89 -485, being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFOR-
NIA, AMENDING THE JOINT POWERS AGREEMENT BETWEEN
THE COSTA MESA SANITARY DISTRICT AND SPECIAL
DISTRICTS INSURANCE AUTHORITY, be adopted. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
Director Hanson nominated Director Green to fill
the position of secretary which will be vacated
when Director Hanson retires from the Board,
effective following this meeting. Nomination was
seconded by Director Crank and carried by the
following roll call vote:
AYES: Directors -
NOES: Directors -
Wahner, Crank, Hanson,
Green, Ferryman.
None.
Director Hanson nominated Director Ferryman to
fill the now vacant position of Assistant Secre-
tary formerly held by Director Green. Nomination
was seconded by Director Crank and carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
DIRECTOR Director Hanson nominated Director Wahner as the
WAHNER District representative to Orange County Sanita-
REPRESENTATIVE tion District No. 1 replacing Director Hanson.
TO OCSD The nomination was seconded.by Director Crank and
NO. 1 unanimously carried.
CLAIMS - Mr. June reported there were two small claims
Robert Duff actions filed against the District: Robert Duff
Paul Lamas in the amount of $475.11 for trash assessment
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Claims
's (continued)
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refund denied;
$637.43, also
He recommended
staff members
claims actions.
and Paul Lamas in the amount of
for trash assessment refund denied.
that a resolution be adopted naming
to represent the District in small
RESOLUTION Director Hanson made a motion, seconded by Direc-
NO. 89 -486 for Crank that Resolution No. .89 -486, being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFOR-
NIA, DESIGNATING PERSONS .AUTHORIZED TO APPEAR
REPRESENTING. THE DISTRICT IN SMALL CLAIMS COURT
AND SETTING FORTH REASONS THEREFOR_, be adopted.
Motion carried by the following roll call vote:.
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
SUSAN TEMPLE On. motion by Director Hanson, seconded by Director
NAMED TREASURER Ferryman, Susan Temple, the city's new Finance
Director, was appointed Treasurer of the Costa
Mesa Sanitary District. Ms Temple reported she
begins her new position officially on January 8,
1990. Motion carried by the following roll call
vote:
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AYES:
Directors
- Wahner, Crank, Hanson,
Green, Ferryman.
NOES:
Directors
—None.
CA SPECIAL
Director
Hanson made
a motion, seconded by Direc-
DISTRICTS,
for Ferryman,
to
renew membership in the Califor-
nia Special
Districts
Association, at a renewal
Membership
fee of
$1,238.
Motion carried by the following
Renewal
roll call
vote:
AYES:
Directors
- Wahner, Crank, Hanson,
Green, Ferryman.
NOES:
Directors
- None.
WARRANT Director Crank made a motion, seconded by Director
REPORT Green, authorizing the President and Secretary to
NO. 90 -06 sign Report No. 90 -06 instructing the City of
Costa Mesa to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$380,205.47. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Ferryman.
NOES: Directors - None.
*_1CSD President Wahner asked Mr. June to meet with
NFORMATION Counsel for the Orange County Sanitation Districts
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OCSD to discuss the pending litigation between OCSD and
(continued) the County pertaining to delinquent fees.
TELEPHONE Ms Reichle reported the Telephone Book Recycling
BOOR Project is underway with four bins strategically
RECYCLING placed and ready to receive the old telephone
PROJECT directories. She also reported that after
investigating the possibility of holding a
CHRISTMAS Christmas tree collection and mulching program, it
TREE 1990 appears that time will be needed for staff to
PROGRAM develop and implement the program. She suggested
the program be scheduled for 1990.
CLOSED President Wahner declared the meeting adjourned to
SESSION a closed session at 8:12 p.m., to discuss the
proposal presented by Mr. Oman to provide finan-
cial services for the District after his retire-
ment from the City.
REGULAR At 8:30 p.m. President Wahner declared the meeting
SESSION reconvened to regular session.
FINANCIAL The Board requested that staff make an in -depth
SERVICES study of comparative costs of other similar
PROPOSAL financial services proposals and study the effects
of in -house convenience versus outside, and to
report at the next meeting.
ADJOURNMENT President Wahner declared the meeting adjourned at
8:31 p.m.
t 4,
President Secretary
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