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Minutes - Board - 1989-05-11r MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS �. COSTA MESA SANITARY DISTRICT • May 11, 1989 CALL TO ORDER: President Wahner called the meeting to order at 7:30 p.m. ROLL CALL: Present: Directors - Wahner, Crank, Hanson, Ferryman. Absent: Directors - Green. Officials present: Robert Brock, Interim Manager Roy June, Attorney Robert Oman, Finance Director Robin Hamers, Engineer Florine Reichle, Clerk of the District Guest: Mr. Harold Richards, 124 Virginia Place, Costa Mesa. MINUTES: On motion by Director Hanson, seconded by Director April 13, 1989 Ferryman, and carried 4 -0, the minutes of the regular meeting of April 13, 1989 were approved as distributed and posted. 4, 1989 On motion by Director Crank, seconded by Director Ferryman, and carried 4 -0, the minutes of the special meeting of May 4, 1989 were approved as distributed and posted. WRITTEN Mr. Brock circulated a notice of a Recycling II COMMUNICATIONS: Workshop to be given by California Waste Manage- ment in Ontario on May 15 and 16. He noted that Ms. Reichle will be attending. He also circulated a letter from the California Special Districts Insurance Authority about the effects of Proposi- tion 103 ruling on the SDIA and its member dist- ricts; a copy of CSDA News; and a notice of the next meeting of the Public Works, Utilities Section, County of Orange, which will be a presen- tation by Mr. Frank Bowerman, Director of the County's Solid Waste Management Program, dis- cussing various aspects of the program and their expansion into areas which will reduce the demand on landfill capacity. REFUNDS: Mr. Brock presented a request from John Carpenter, J. Carpenter 162 Quiet Bay Lane, #E (2666 Elden), for refund of Sewer Assessment Fees of $48.00 on A.P. No. 937 - 940 -70. He was incorrectly charged for six 18 units instead of one. MOTION: On motion by Direct, Hanson, the refund roll call vote: AYES: Directors NOES: Directors Dr Crank, seconded by Director was approved by the following - Wahner, Crank, Hanson, Ferryman - None J. Gianatasio Mr. Brock presented requests from Joseph Giana- tasio, 162 Quiet Bay Lane, #H (2666 Elden), Costa Mesa, for refund of sewer fees of $67.20 and trash assessment fees of $309.72 He was incorrectly charged for seven units instead of one, however, since he did not file for an exemption on trash assessment, the Board felt in keeping with policy, he should pay the trash assessment of $77.43, for 1988 -89, and the sewer assessment of $9.30 since sewer services are being provided. MOTION: On motion by Director Hanson, seconded by Director Crank, the refunds of $57.90 for sewer and $232.29 for trash assessments on A.P. No. 937 - 940 -65, were approved by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. H. RICHARDS Mr. Harold Richards spoke on the sewer backup at 124 Virginia Place 124 Virginia Place on March 10, 1989. He submit- ted a claim for $2,268.85 for damages. A video tape of the sewer line on Virginia Place was shown and the main line appeared clean and in excellent condition, the only root intrusions appeared to be coming from the laterals. MOTION: Director Hanson made a motion, seconded by Direc- Reject Claim for Ferryman to reject the claim in whole. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. OCCUPANCY Mr. Brock read the Occupancy Report showing an REPORT increase in the trash and garbage collection by two units; therefore the total as of May 1, 1989 is 19,703.5 units. MOTION: On motion by Director Hanson, seconded by Director Ferryman, the Occupancy Report was approved by the following roll call vote: AYES: Directors - NOES: Directors - -2- Wahner, Crank, Hanson, Ferryman. None. 1 • FINANCIAL On motion by Director Hanson, seconded by Director PORT: Crank and carried 4 -0, the Financial Report was approved as submitted by Mr. Oman. PROJECT STATUS Mr. Hamers reported there were no additions to the REPORT: Project Status Report. Mr. June commented that the bonds on the Elden Avenue Pumping Station project have not been received, therefore the contract has not been signed. Mr. Hamers said he would contact the contractor. MOTION: On motion by Director Crank, seconded by Director Hanson, and carried 4 -0, the Project Status Report was received and filed. DEVELOPMENT Mr. Hamers mentioned he had responded to a letter UPDATE: from the City's Development Services Department on changes to the General Plan and the effects they would have on the District. PROJECT NO. 106 Mr. Hamers presented information stating that Foaming of Lines Pacific Sewer Maintenance is the sole distributor and contractor licensed to foam sewer lines in Southern California. The patented method is used for sewer root control as desired by the District for the Foaming of Lines Project, No. 106. His request was for authorization to negotiate direc- 40 with the company to foam approximately 40,000 feet of sewer at a total, not to exceed $45,000. MOTION: On motion by Director Hanson, seconded by Director Crank, Mr. Hamers was authorized to proceed with negotiations with Pacific Sewer Maintenance, not to exceed $45,000. Motion carried by the fol- lowing roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. PROJECT NO. 112 Mr. Hamers reported he has requested water usage Airway Avenue Sewer records from the Mesa Consolidated Water District, for the area of the Airway Avenue Sewer. He was informed that there was a possibility that this information cannot be released. Since he previ- ously was allowed this information, he has written a letter to Mr. Kemp asking for consideration. WEST 17TH STREET Mr. Hamers reported that on April 6, 1989, a WEST OF POMONA television inspection of the sewer in 17th Street west of Pomona Avenue was necessary because the • asphalt paving in 17th Street was sinking directly above the sewer line and it was assumed because of -3- West 17th Street the location that a sewer leak was the cause. The (continued) television inspection clearly indicated the sewer line was not causing the problem and it was later • discovered that a storm drain line near the sewer line was leaking. The City repaired the street paving at no cost to the District. He requested authorization to pay National Plant Services, Inc. the amount of $687.50 for their services. MOTION: Director Crank made a motion, seconded by Director Hanson, to authorize payment of $687.50 to National Plant Services, Incorporated, 1461 Harbor Avenue, Long Beach, CA 90813 -2741. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. ALTERNATE On motion by Director Hanson, seconded by Director REPRESENTATIVE Crank, Director Ferryman was appointed as the APPOINTED TO Regular Alternate Representative to Orange County OCSD NO. 6 Sanitation Districts No. 6, replacing Director Green who was the Interim Alternate Representative following the resignation of Eric Johnson. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. • NOES: None SUPPLEMENT TO Mr. Hamers reported that a Grant of Easement Deed EASEMENT DEED/ dated October 2, 1985 signed by Corporate Center CONSENT TO Associates predecessor to South Coast Center ENCROACHMENT Associates, 3070 S. Bristol, #440, Costa Mesa, CA 92626. provided that the Grantor would get written permission from the District for installation of any underground improvements within the exclusive easement area. It now appears that four minor underground improvements within the exclusive easement area are encroaching upon the easement. Three of these crossings were constructed as part of the development of a project during the past two years The owners of property request consent to the three crossings and request approval of the right to maintain the improvements. MOTION: Director Hanson made a motion, seconded by Direc- tor Crank to accept the improvements and authorize signatures to the Supplement to the Easement Deed and Consent to Encroachment and hereby consents to the recordation of the instrument. • EEO n MOTION: Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: None STONEMILL Mr. Hamers, presented a letter from Mr. John DESIGN CENTER: Cashion, owner of Stonemill Design Center, 2915 Redhill Avenue, Costa Mesa, CA 92627, in which Mr. Cashion agrees to the quitclaiming of sewer lines located under Delaney's Durty Nellys Restaurant. The letter was in response to a letter from Mr. Hamers in which it was pointed out that originally the restaurant had an outdoor seating area that has since been enclosed and virtually become an extension of the original building, a clear violation of the easement. Along with the accep- tance of the Quitclaim Deed, future cleaning and maintenance would become their responsibility. MOTION: Director Crank made a motion, seconded by Director Hanson, to approve execution of the Quitclaim Deed. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: None WARRANT Director Crank made a motion, seconded by Director REPORT NO. 88 -12 Ferryman, authorizing the President and Secretary to sign Report No. 88 -12 instructing the City of Costa Mesa to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $227,887.88; from the No. 7 Trunk Sewer Fund, $767,98; from the Facilities Revolving Fund, $82.50, a grand total of $228,738.36. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Ferryman. NOES: Directors - None. ORAL Director Hanson announced that Director Wahner has COMMUNICATIONS been appointed Chairman of Orange County Sani- tation District No. 6 and that he has been appointed Chairman of District No. 1. Both have been assigned to various committees. ADJOURNMENT President Wahner declared the meeting adjourned at .8:25 p.m. 1 t J resident -5- Se retary