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Minutes - Board - 1989-03-09MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT . r • March 9, 1989 CALL TO ORDER President Wahner called the meeting to order at 7:30 p.m. ROLL CALL: Present: Directors - Wahner, Crank, Hanson, Green, Ferryman. Absent: Directors - None. Officials present: Roy June, Attorney Robert Oman, Finance Director Robin Hamers, Engineer Florine Reichle, Assistant Secretary MINUTES: On motion by Director Hanson, seconded by Director February 9, 1989 Ferryman and carried 5 -0, the minutes of the regular meeting of February 9, 1989, were approved as distributed and posted. WRITTEN Ms. Reichle circulated a copy of the CSDA Newsletter; CORRESPONDENCE: a letter from the General Services Agency of the County, announcing the extension of capacity at Coyote • Canyon landfill until Bee Canyon landfill opens; an agenda from ISDOC for their meeting on March 16; and a copy of the minutes of the Board of Directors of the Underground Services Alert. REFUNDS: Ms. Reichle presented a request from the Mesa Consoli- Mesa Water dated Water District for refund of Sewer Assessment District fees of $65.30 on A.P. No. 422 - 301 -03, which is a vacant lot. MOTION: Director Hanson made a motion, seconded by Director Crank, to approve the refund. Motion carried by the following roll call vote: AYES: Wahner, Crank, Hanson, Green, Ferryman. NOES: None Susan Hahn Ms. Reichle presented a request for refund of Permit Fees from Susan Hahn, 316 Ramona Street, Costa Mesa, CA 92627. Ms. Hahn decided to cancel the project. MOTION Director Ferryman made a motion, seconded by Director Hanson, to approve the refund of $142.50 to Ms. Hahn. Motion carried by the following roll call vote: • AYES: Wahner, Crank, Hanson, Green, Ferryman. NOES: None W. Schallmo Ms. Reichle presented a request for refund of Trash Assessment Fees in the amount of $309.72 on A.P. No. 937 -94 -063, from William Schallmo, 158 Quiet Bay Lane, Costa Mesa, CA 92627. Mr. Schallmo was incorrectly • charged for 7 units instead of one. He has dumpster service on this property but did not file an exemption; his request is for the total amount. MOTION Director Ferryman made a motion, seconded by Director Hanson, to approve the refund of $232.29 for the units on which he was incorrectly charged. In keeping with established policy and procedures of the District, Mr Schallmo was denied refund of $77.43 since he did not file an exemption. Motion carried by the following roll call vote: AYES: Wahner, Crank, Hanson, Green, Ferryman. NOES: None OCCUPANCY REPORT Ms. Reichle read the Occupancy Report showing a decrease in the trash collection count by 2.5 units; therefore the total as of March 1, 1989 is 19,703.5 units. MOTION On motion by Director Hanson, seconded by Director Crank, and carried 5 -0, the Occupancy Report was approved as submitted. FINANCIAL On motion by Director Hanson, seconded by Director • REPORT Green, and carried 5 -0, the Financial Report was approved as submitted by Mr. Oman. PROJECT STATUS Mr. Hamers reported there were no additions to REPORT the Project Status Report. MOTION: On motion by Director Crank, seconded by Director Hanson, and carried 5 -0, the Project Status Report was received and filed. PROJECT NO. 106 Mr. Hamers presented Contract Change Order No. 1 in the Televising of amount of $7,077.70 for cleaning lines prior to tele- Sewer Lines vising, which was not in the contract. The contractor is National Plant Services, 1451 Harbor Boulevard, Long Beach, CA 90813 -2741. MOTION: Director Hanson made a motion, seconded by Director Green to approve the change order as presented. Motion carried by the following roll call voter AYES: Directors - Wahner, Crank, Hanson, Green, Ferryman. NOES: Directors - None PROJECT NO. 106 Mr. Hamers recommended acceptance of the project Acceptance as completed and the filing of the Notice of • of Project Completion. -2- PROJECT NO. 106 Director Green made a motion, seconded by Director Hanson to accept the project as completed, file the •MOTION: Notice of Completion and authorize payment of retention of five - percent 35 days after the Notice is recorded; exoneration of the Labor and Material and Faithful Performance Bonds after retention is paid. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Ferryman. NOES: Directors - None PROJECT NO. 112 Mr Hamers presented a proposal for the design of the AIRWAY AVENUE Airway Avenue Sewer. This area was studied in 1985 SEWER and a new sewer proposed. Prior to construction, the business that was the heaviest user relocated to Design Proposal another state, therefore the project was put on hold. Now two new businesses have moved into the area and the existing sewer needs upsizing to accommodate their needs. He proposes to complete the project at the following rate: Engineering $ 50 /hour Drafting $ 40 /hour Surveying (2 men) $130 /hour Surveying (3 men) $150 /hour • He anticipates the total design cost including soils engineering will not exceed $16,000. This is a maximum figure and billing will be only for actual time worked. MOTION: Director Crank made a motion, seconded by Director Hanson, to approve the proposal, not to exceed $16,000. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Ferryman. NOES: Directors - None PROJECT NO. 109 Mr. Hamers presented a letter of reply from the County of Orange, EMA, related to funding for the necessary improvements to the sewer system in the Santa Ana Santa Ana Hts. Heights area. They have assigned a member of their Sewer System planning section to work with Mr. Hamers on the project. MANDATORY Mr. June reported on the Mandatory Settlement Con - SETTLEMENT ference that he and Mr. Wahner attended yesterday on CONFERENCE the case of Mladen Buntich versus the District. He said the offer he made on behalf of the District was Mladen Buntich not accepted. A second mandatory settlement conference 0 is scheduled for July 24, 1989. -3- COMPENSATION: Mr. June said the record should show that Director Director Wahner Wahner is entitled to compensation at the normal rate j of $100 for attending the settlement conference on March 8, 1989. • ORDINANCE Mr. June presented Ordinance No. 20 which provides NO. 20 rules and regulations relating to connections to District sewerage facilities, and establishes charges therefor and penalties for violations. He further stated that in the interest of clarity and efficiency, it is desirable to re -adopt an amended Ordinance No. 6 as Ordinance No. 20 and by its re- adoption to repeal Ordinances 6, 7, 9, 10, 11, 14, 15, and 19. MOTION: Director Hanson made a motion, seconded by Director Crank to re -adopt Ordinance No. 6 as Ordinance No. 20; and by its re- adoption to repeal Ordinances 6, 7, 9, 10, 11, 14, 15, and 19; further ordered publication once in the Orange Coast Daily Pilot, to be in effect seven days after publication. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Ferryman. NOES: Directors - None ORDINANCE Mr. June presented Ordinance No. 21, an ordinance NO. 21 relating to zone changes resulting in higher density land use affecting liquid waste disposal; providing fo developer participation in the construction of liquid waste disposal facilities in certain instances; and giving the reasons therefor MOTION: Director Hanson made a motion, seconded by Director Green to repeal Ordinance No. 16 and adopt Ordinance No. 21; further to order one publication of the Ordinance in the Orange Coast Daily Pilot, to be in effect seven days after publication. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Ferryman. NOES: Directors - None CHAMBER OF Director Crank made a motion, seconded by Director COMMERCE - Hanson to renew membership in the Costa Mesa Chamber Membership of Commerce for a one -year period at a cost of $200. Renewal Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson. NOES: Directors - None ABSTAINING: Directors - Green, Ferryman. LANDFILL STATUS Ms. Reichle said that since the landfill problem REPORT at Coyote Canyon was temporarily solved, Mr. Rangel • felt his attendance at the meeting was unnecessary. -4- CLOSED SESSION President Wahner declared the meeting adjourned to a closed session to discuss personnel matters. At this time Ms. Reichle was excused The Board reconvened at 8:20 p.m. CLERK OF THE Mr. Oman presented a proposed title, job description, DISTRICT and salary range for the new job classification, as requested by the Board at the February 9, 1989 meeting. The proposed title is Clerk of the District with salary range No. 176 on the City's pay scale, which he felt was commensurate with the duties described. MOTION: Director Hanson made a motion, seconded by Director Green, to approve the title, job description and salary range as presented with a six -month review of the position; further, since Ms. Reichle has been performing the duties as stated in the new position since November, 1988, she be compensated retroactive to that date or the closest pay period to that date with the position to be reviewed in six months. He further added that the creation of the new position be forwarded to the Costa Mesa City Council for approval and inclusion into the City's classification system. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Ferryman. NOES: Directors - None ® WARRANT REPORT Director Crank made a motion, seconded by Director NO. 89 -09 Director Hanson, authorizing the President and Secretary to sign Report No. 88 -09 instructing the City of Costa Mesa to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $296,911.11. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Ferryman. NOES: Directors - None ORAL President Wahner appointed Director Hanson to be the COMMUNICATIONS District's official representative on items pertaining to recycling, cogeneration and other methods of waste management. Director Hanson asked that a letter be sent to the City of Irvine advising them that he and Ms. Reichle are interested in learning more about their Recycling Program and possibly setting up a meeting. ADJOURNMENT: President Wahner declared the meeting adjourned at 8:25 p.m.