Minutes - Board - 1988-07-14MINUTES OF THE REGULAR METING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
July 14, 1988
CALL TO ORDER President Wahner called the meeting to order at
7:30 p.m.
ROLL CALL
MINUTES:
June 9, 1988
Present: Directors - Wahner, Crank,
Hanson, Green, Johnson.
Officials present: Bruce Mattern, Manager
Robert Oman, Finance Director
Robin Hamers, Engineer
Florine Reichle, Assistant
Secretary
Guest: Tom Carson, Greenleaf Park,
1750 Whittier Avenue, Costa
Mesa.
On motion by Director Crank, seconded by
Director Hanson, and carried 5 -0, the minutes of
the regular meeting of June 9, 1988, were approved
as distributed and posted.
®WRITTEN Mr. Mattern circulated a copy of the Minutes of
COMMUNICATIONS the Board of Directors of Underground Services
Alert; a newspaper article on the increase of dump
fees from $6.12 per ton to $9.50 per ton as of
January 1, 1989; an invitation to a dinner meeting
and installation of officers from Independent
Special Districts; a copy of a letter from Mr.June
to the District Auditors, updating them on the
status of District legal matters; and a copy of
the CA Special Districts Association newsletter.
OLD BUSINESS: Mr. Mattern presented a request from Mr. Tom
Carson for refund of prior year's sewer assessment
fees, an item that had been held over from the
meeting of June 9. Mr. Carson was asked to
address the Board and supply any additional
information that he felt pertinent to the item.
Mr. Carson said he felt it was a simple error made
when the sewer assessment program began. He felt
it was an oversight on his part in not checking
his tax bill more thoroughly but felt that if the
situation were reversed, the District would be
backcharging him with penalties and interest
added.
President Wahner said the Board would take his
comments under advisement and let him know the
Refund - Carson outcome. At this time, Mr. Carson excused
(continued) himself from the meeting.
MOTION: Following the discussion, Director Hanson made a
motion, seconded by Director Crank, to deny the
request for refund based upon established District
policy which states that no refunds shall be made
for claims filed after the deadline of that
particular calendar year. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
Staff was directed to notify Mr. Carson of their
decision and particularly to note that if the
situation were reversed it is not Board policy to
backcharge anyone nor to add penalties and
interest for a mistake of this type.
REFUNDS: Mr. Mattern presented a request for refund of
Roxanna Faircloth previous years trash assessment charges on A.P.
939 -29 -015 from Roxanna Faircloth, 1872 Monrovia,
Costa Mesa.
• MOTION: Director Hanson made a motion, seconded by
Director Crank, to deny the request for refund
based upon established policy which states that
it is the responsibility of the property owner
to file for exemption by the established deadline.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
Delbert Warwick Mr. Mattern presented a request for refund of
Trash Asssessment fees on A.P. Nos. 419 - 071 -18 and
419- 071 -19. The exemption form was mailed in the
same envelope as other exemptions that were
recorded. Based upon Dr. Warwick's past record of
filing exemptions, it was felt this was a staff
error and refund was recommended.
MOTION: Director Hanson made a motion, seconded by
Director Johnson, to approve the refund of $420.78
on each parcel, a total of $841.56. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
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OCCUPANCY REPORT: Mr. Mattern read the Occupancy Report showing
• neither an increase nor a decrease in the trash
and garbage collection. The total remains 19,612
units as of July 1, 1988.
MOTION:
On motion by Director Hanson, seconded by Director
Crank, and carried 5 -0, the Occupancy Report was
approved as submitted.
FINANCIAL
On motion by Director Hanson, seconded by Director
REPORT
Johnson, and carried 5 -0, the Financial Report was
approved as submitted by Mr. Oman.
PROJECT STATUS
Mr. Hamers reported there were no additions to
the Project Status Report.
MOTION:
On motion by Director Crank, seconded by Director
Johnson and carried 5 -0, the Project Status Report
was received and filed.
DEVELOPMENT
Mr. Hamers reported that C.J. Segerstroms and Sons
UPDATE
are proposing to build a 21 -story tower and a 332
room hotel in the area of Anton and Avenue of the
Arts. The hotel would sewer into District lines
and then into the OCSD line in Avenue of the Arts.
The tower would sewer directly into OCSD lines and
•
would have to have their approval for connection.
ANNEXATION NO. 237
Mr. Mattern presented a Resolution making
Making Application
application to the Local Agency Formation
Commission for Annexation No. 237 to the Costa
Mesa Sanitary District. He informed the Board
that annexation fees had been received along with
the letter of request.
RESOLUTION Director Hanson made a motion, seconded by
NO. 88 -474 Director Green, that Resolution No. 88 -474, being
MOTION: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY
FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA,
FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT,
BEING ENGINEER'S NO. 237, be adopted. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ZERO TAX EXCHANGE Mr. Mattern informed the Board that a resolution
Annexation No. 237 consenting to Zero Tax Exchange is a requirement
when making application to the Local Agency
Formation Commission for annexation.
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RESOLUTION Director Crank made a motion, seconded by Director
NO. 88 -475 Hanson, that Resolution No. 88 -467, being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
CONSENTING TO ZERO TAX EXCHANGE ON CERTAIN
ANNEXATIONS TO THE DISTRICT; ESTABLISHING
CONDITIONS OF WAIVER AND STATING REASONS THEREFOR,
MOTION: be adopted. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ELECTION INFORMATION On June 22, 1988, Ms. Reichle polled the Board
Candidates Statement Members for answers to two questions from the
Registrar of Voters pertaining to the November
election: Length of candidates statement, 200 or
400 words; and whether or not the District would
pay for the candidates statement. Directors
Wahner, Crank, Green, Johnson voted to keep the
candidate statement at 200 words. Director Hanson
voted for 400 words. The Board unanimously voted
against paying for the candidates statement. On
MOTION: motion by Director Johnson, seconded by Director
• Green and carried 5 -0, the results of the poll
were ratified-
Staff was directed to prepare a policy draft on
election practices for the'next Board Meeting.
1988 -89 BUDGET Mr. Oman circulated two versions of the 1988 -89
Preliminary District Budget. He discussed the differences
in the two versions. Mr. Oman indicated the trash
fee will have to be increased because the County
has increased its gate fees. He also indicated
the sewer user fee will be increased also to cover
the increased costs of maintenance and repairs
being experienced on older facilities. Action
will be taken at the August meeting.
TRASH CONTRACTOR In accordance with the contract between the
COMPENSATION RATE District and Orco Disposal, Incorporated, dated
April 3, 1974, and as amended August 7, 1974,
Section IV "Formula for Compensation," the
calculation was submitted by Mr. Oman to reflect
a 4.433 percent increase to $5.23 per occupany per
month, effective July 1, 1988.
MOTION: On motion by Director,Johnson, seconded by
Director Green, the rate was approved by the
• following roll call vote:
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TRASH RATE AYES: Directors - Wahner, Crank, Hanson,
(Continued) Green, Johnson.
NOES: Directors - None
AUGUST MEETING The date of the Public Hearing for the Trash
DATES SET and Sewer Assessment was set for Wednesday,
August 3, 1988.
WARRANT REPORT Director Crank made a motion, seconded by Director
NO. 89 -01 Johnson, authorizing the President and Secretary
to sign Report No. 89 -01, instructing the City of
Costa Mesa to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$200,917.98; from the No. 7 Trunk Sewer Fund,
$53,413.52 and from the Facilities Revolving Fund,
MOTION: $135.00; the total of $254,466.50. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None.
DIRECTORS COMMENTS: President Wahner announced that Director Hanson
had recently been elected Chairman of Orange
County Sanitation District No. 1.
• ADJOURNMENT: President Wahner declared the meeting adjourned
at 8:30 p.m.
President Se r ary
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