Minutes - Board - 1988-05-12i
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MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
May 12, 1988
CALL TO ORDER President Wahner called the meeting to order at
7:30 p.m.
ROLL CALL Present: Directors - Wahner, Crank,
Hanson, Green, Johnson.
Absent: Directors - None
Officials present: Bruce Mattern, Manager
Roy June, Attorney
Edrick Miller, Assistant
Finance Director
Robin Hamers, Engineer
Florine Reichle, Assistant
Secretary
MINUTES: On motion by Director Green, seconded by Director
April 14, 1988 Johnson, and carried 5 -0, the minutes of the
regular meeting of April 14, 19 8.8, were approved
as distributed and posted.
WRITTEN Mr. Mattern circulated a copy of the California
CORRESPONDENCE Special Districts Association newsletter; a letter
from Rodney Efiiery,'Cove Development Company,
representing Bristol_ Bay Partners, regarding fees
paid in protest for an office building project at
2424 Bristol St. Santa Ana Heights, California.
Following the written communications, President
Wahner asked staff to prepare a letter of response
to Bristol Bay Partners.
REPORTS Mr. Mattern presented a request from City of Costa
Refund: City of Mesa, for refund of fees collected and receipted
Costa Mesa into " -.he District account instead of the City
account. Director Crank made a motion, seconded
by Director Hanson, to approve the refund to the
City of Costa Mesa in the amount of $362.25.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
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OCCUPANCY
Mr. Mattern read the Occupancy Report showing {`
REPORT
an increase of 9.5 units, in the trash and
garbage collection count, bringing the total to
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19,612 units as of April 1, 1988.
On motion by Director Hanson, seconded by Director
Crank, and carried 5 -0, the Occupancy Report was
approved as submitted.
FINANCIAL
On motion by Director Hanson, seconded by Director
REPORT
Green, and carried 5 -0, the Financial Report was
approved as submitted by Mr. Miller.
PROJECT STATUS
Mr. Hamers reported there were no additions to
the Project Status Report.
MOTION:
On motion by Director Crank, seconded by Director
Johnson and carried 5 -0, the Project Status Report
was received and filed.
PROJECT 1112100 -99
Mr. Hamers presented a proposal to complete the
ELDEN AVENUE
design of the Elden Avenue Pumping Station
would covert the station to house
PUMPING STATION
Conversion which
submersible pumps in conformance to other District
pumping stations. He proposed the following
rates:
Engineer $ 45 /hour •
Drafting $ 35 /hour
Surveying (2 men) $125 /hour
Surveying (3 men) $145 /hour
The total design cost, including structural
engineering and soils engineering, if needed,
will not exceed $16,000; the billing will be
only for the actual time worked.
MOTION•
Director Hanson made a motion, seconded by
Director Johnson, to approve the Elden Avenue
Pumping Station Design Proposal, not to exceed
$16,000. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
SDIA - INSURANCE
Mr. Mattern presented an invoice from Special
RENEWAL 1988 -89
Districts Insurance Authority for liability
insurance for the period of August 1, 1988 to
through July 31, 1989, in the amount of
$46,015. •
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MOTION: On motion by Director Hanson seconded by Director
Crank, payment of the insurance premium of $46,015
was approved by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
ERRORS /OMISSION Mr. Mattern presented an invoice from SDIA for
INSURANCE COVERAGE Errors and Omission Coverage in the amount of
$2,500 for the period of August 1, 1988 through
July 31, 1989.
MOTION: On motion by Director Hanson seconded by Director
Crank, payment of the Errors /Omission insurance
coverage premium of $2,500 was approved by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors.- None
ABSENT: Directors - None
CAPITAL IMPROVEMENT Mr. Hamers presented a list of proposed Capital
PROJECTS - 1988 -89 Improvement Projects for the next Fiscal Year, as
an informational item only.
• FEES INCREASE Mr. Hamers presented a letter of request for a
DISTRICT ENGINEER proposed increase in his monthly retainer fee from
$925 to $975, and an increase in his rates to the
following:
Engineer $50 /hour
Draftsman $40 /hour
Inspector $35 /hour
MOTION: On motion by Director Hanson, seconded by Director
Crank, the increases for Mr. Hamers were approved,
effective July 1, 1988, by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
MONTHLY RETAINER Mr. June presented a letter of request for a
INCREASE - ATTORNEY proposed monthly retainer increase from $950 to
FOR THE DISTRICT $1000, effective July 1, 1988.
MOTION: On motion by Director Hanson, seconded by Director
• Johnson, the increase to $1000 per month for Mr.
June was approved by the following roll call vote:
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ADJOURNMENT President Wahner declared the meeting adjourned
at 8:05 p.m.
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AYES: Directors - Wahner, Crank,. Hanson,
ATTORNEY INCREASE
Green, Johnson.
(continued)
NOES: Directors - None
ABSENT: Directors - None
WARRANT REPORT
Director Johnson made a motion, seconded by
the President and
NO. 87 -11
Director Crank, authorizing
Report No. 87 -11 instructing the
Secretary to sign
City of Costa Mesa to draw a warrant from the
Costa Mesa Sanitary District General Fund in the
the Facilities
amount of $194,119.34; and from
of $194,374.34.
Revolving Fund, $255; the total
by the following roll call vote:
MOTION:
Motion carried
AYES: Directors - Wahner, Crank, Hanson,
Green, Johnson.
NOES: Directors - None
ABSENT: Directors - None
ORAL COMMUNICATIONS
The announcement was made that President Wahner
of County Sanitation
has been reelected Chairman
District No. 6, and Director Hanson was elected
Vice Chairman of County Sanitation District
No. 1.
ADJOURNMENT President Wahner declared the meeting adjourned
at 8:05 p.m.
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