Minutes - Board - 1987-12-10c
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
December 10, 1987
Call to Order President Wahner called the meeting to order at
8 :04 p.m.
Roll Call Present: Directors - Wahner, Hanson,
Green, Johnson
Absent: Directors - Crank
Officials present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Robin Hamers, Engineer
Florine Reichle, Assistant
Secretary
Guests: Ray.Rangel, Orco Disposal;.
Sherry Ballas, Jaycox
Disposal.
MINUTES: On motion by Director Hanson, seconded by Director
•November 12, 1987 Green, the minutes of November 12, 1987, were
approved as distributed and posted.
Written Communications Mr. Mattern presented several items of
communication: A copy of the minutes of the
,Board of Directors Meeting of the Underground
Services Alert; an update from Carl Warren and
Company on the Donald Burden Claim; a copy of a
recent case relating to the filing of late claims
against public entities; and a report on a minor
sewer line back up in the Canyon /Pacific area.
PILOT PROGRAM
Ms. Ballas followed up her presentation on the
SEMI AUTOMATED
proposal for a pilot program to introduce
REFUSE COLLECTION
semi - automated.- refuse collection on a voluntary
basis in the City of Costa Mesa by outlining the
ORCO DISPOSAL
objectives to improve the aesthetics of a
neighborhood; stabilize insurance costs by
reducing the amount of industrial injuries and
thus reducing workmen's compensation rates;
facilitate refuse removal by reducing the number
of containers per household; and the ability to
expand the program to provide for future recycling
systems.
A question and answer period followed. Director
•MOTION:
Hanson made a motion, seconded by Director Green,
to support the pilot program and authorized Orco
Disposal, Incorporated to place 300 to 400
95- gallon wheeled refuse carts in various -
ORCO PROGRAM neighborhoods on a 30 -day free trial according -
(continued) to the timetable presented, and schedule it
to begin March 1, 1988. Motion carried by the
MOTION: following roll call vote:
AYES: Directors - Wahner, Hanson, Green,
Johnson.
NOES: Directors - None
ABSENT: Directors - Crank
Mr. Mattern suggested that the various homeowners
associations be notified and Copley Colony con-
tacted to see if they could have Channel 3 News
do a story about the program. Mr. Oman suggested
contacting the Municipal Access Station, Channel 63
for even broader coverage.
WARRANT REPORT Director Johnson made a motion, seconded by
NO. 87 -06 Director Green, authorizing the President and
Secretary to draw a warrant from the Costa Mesa.
Sanitary District General Fund in the amount of
$228,185,35 and from the No. 7 Sewer Trunk Fund in
the amount of $4,803.27, the total amount being
$228,382.09. Motion carried by the following roll
call vote: •
AYES: Directors - Wahner, Hanson, Green,
Johnson.
NOES: Directors - None
ABSENT: Directors - Crank
Director Hanson
Excused
Director Hanson was excused from the meeting
at 8:31 p.m.
OCCUPANCY Mr. Mattern read the Occupancy Report
REPORT a decrease of 1.0 units in the trash
count bringing the total to 19,591.5
December 1, 1987.
MOTION:
showing
collection
units as of
On motion by Director Green, seconded by Director
Johnson and carried 3 -0, the Occupancy Report was
received and filed.
FINANCIAL Mr. Oman pointed out the change in format on the
REPORT balance sheet of the Financial Report. The change
will show actual figures of available funds.
MOTION: On motion by Director Johnson, seconded by
Director Green and carried 3 -0, the Finance,Report
was approved as submitted by Mr. Oman.
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PROJECT STATUS On motion by Director Green, seconded by Director
6 REPORT Johnson and carried 3 -0, the Project Status Report
presented by Mr. Hamers was received and filed:
NEWPORT BOULEVARD Mr. Hamers presented a proposal to begin the
SEWER FROM 15TH design phase on the Newport Boulevard Sewer from
TO 16TH STREETS 15th to 16th Streets. The project will replace
Proposal to Begin the existing line with a new 15 -inch line, with
Design Phase the estimated total project cost to be $350,000.
He proposes to do the design phase at the fol-
lowing hourly rates:
Engineering
$ 45 /hour
Drafting
35 /hour
Surveying (2 men)
125 /hour
Surveying (3 men)
145 /hour
The total design cost is not to exceed $15,000,
including soils engineering. This is a maximum
figure and billing will be only for the actual
time worked.
MOTION: On motion by Director
Johnson, the proposal
presented, at a figur
Motion carried by the
• AYES: Directors -
NOES: Directors -
ABSENT: Directors -
Green, seconded by Director
was accepted and approved as
a not to exceed $15,000.
following roll call vote:
Wahner, Green, Johnson.
None
Crank, Hanson.
FINANCIAL STATEMENT Mr. June reported that the Fair Political
REPORTING - FAIR Practices Board is now requiring that all
POLITICAL PRACTICES consultants must submit a financial report.
BOARD In his position as the Costa Mesa Sanitary
District Attorney, he has been representing
the District in a consultant capacity. The Board
is now requesting that he be named Attorney for
the District and that he submit a financial report
yearly.
MOTION: On motion by Director Johnson, seconded by
Director Green, Mr. June was officially named
Attorney for the District. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - Crank, Hanson.
VICTORIA STREET Mr. Hamers reported that the District
SEWER - Update specifications in the area of bedding and
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backfill could be modified to more clearly
state the requirements and for all future
projects will see that this is done.
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EASEMENT DEED Mr. Hamers presented an Easement Deed, map and Red
Lion Inn legal descriptions for a proposed location of a
sewer easement from the Red Lion Inn, as described
in the document.
MOTION: Director Green made a motion, seconded by Director
Johnson, to accept the easement from Red Lion Inn.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - Crank, Hanson.
QUITCLAIM DEED Mr. Hamers presented a Quitclaim Deed, map and
Red Lion Inn legal description for a sewer easement vacation
as described in the document, to the Red Lion Inn.
MOTION: Director Green made a motion, seconded by Director
Johnson, to approve the sewer easement vacation
and authorized signatures to the Quitclaim Deed.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - Crank, Hanson.
EASEMENT DEED Mr. Hamers presented an Easement Deed, map and
Corporate Center legal description for a proposed location of a •
Associates sewer easement for the Corporate Center
Associates, as described in the document.
AYES: Directors - Wahner, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - Crank, Hanson.
MOTION: Director Green made a motion, seconded by Director
Johnson, to accept the sewer easement from
Corporate Center Associates. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - Crank, Hanson.
QUITCLAIM DEED - Mr. Hamers presented a Quitclaim Deed, map and
South Coast Center legal description for a sewer easement vacation
Associates as described in the document, to South Coast
Center Associates.
MOTION: Director Johnson made a motion, seconded by
Director Green, to approve the sewer easement
vacation from the District to South Coast Center
Associates and authorized signatures to the •
document. Motion carried by the following roll
call vote:
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South Coast Center AYES: Directors - Wahner, Green, Johnson.
(continued) NOES: Directors - None
ABSENT: Directors - Crank, Hanson.
EASEMENT DEED Mr. Hamers presented an Easement Deed, map and
Bristol Plaza legal descriptions for a proposed location of a
sewer easement from Bristol Plaza, as described in
the document.
MOTION: Director Johnson made a motion, seconded by
Director Green, to accept the easement from
Bristol Plaza.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - Crank, Hanson.
QUITCLAIM DEED Mr. Hamers presented a Quitclaim Deed, map and
Bristol Plaza legal description for a sewer easement vacation as
described in the document, to Bristol Plaza.
MOTION: Director Johnson made a motion, seconded by
Director Johnson, to approve the sewer easement
vacation and authorized signatures to the
Quitclaim Deed. Motion carried by the following
roll call vote:
AYES: Directors - Wahner, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - Crank, Hanson.
BANKING SERVICES Mr. Mattern said that Mr. Oman, as Treasurer of
Security Pacific the City and Sanitary District, has selected the
bid of Security Pacific for banking services for
both agencies. Staff has reviewed the specifi-
cations set up for bidding practices and
recommended ratification of Mr. Oman's selection.
MOTION: Director Green made a motion, seconded by Director
Johnson, and carried 3 -0, to ratify the selection
of Security Pacific Bank made by Mr. Oman for
banking services for the Costa Mesa Sanitary
District.
ANNEXATION: Mr. Hamers presented a request for annexation of
2182 Mesa Drive property in the Santa Ana Heights area at 2182
Mesa Drive. He asked for an approval in concept
so that he may begin formal annexation procedures.
The property is within the Costa Mesa Sanitary
• District boundaries.
MOTION: Director Johnson made a motion, seconded by
Director Green to approve the annexation in
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2182 Mesa Drive
(continued)
ORAL COMMUNICATIONS
OCSD Specifications
concept subject to normal District standards.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - Crank, Hanson.
President Wahner asked staff to review the Orange
County Sanitation Districts newly revised
standard specifications. He asked staff to
review whether or not some should be incorporated
into the District specifications and to report
back at the next meeting.
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ADJOURNMENT President Wahner declared the meeting adjourned to
January 7, 1988 at 7:30 p.m. in the Costa Mesa
Civic Center.
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President Ass s an Secretary
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