Minutes - Board - 1987-11-12MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
November 12, 1987
CALL TO ORDER President Wahner called the meeting to order at
7:30 p.m.
ROLL CALL Present: Directors - Wahner, Crank,
Hanson.
Absent: Directors - Green, Johnson.
Officials present: Bruce Mattern, Manager
Roy June, Attorney
Edrick Miller, Assistant
Finance Director
Rob Hamers, Engineer
Guests: Ray Rangel, Orco Disposal;
Sherry Ballas, Jaycox
Disposal.
MINUTES: On motion by Director Hanson, seconded by Director
• October 15, 1987 Crank and carried 3 -0, the minutes of the regular
meeting of October 15, 1987 were approved as
distributed and posted.
PRESENTATION BY
Mr. Rangel and Ms. Ballas introduced a proposal
JAYCOX DISPOSAL
for a Pilot Program for Semi - automated Refuse
Collection on a Voluntary Basis in the City of
Proposal - Pilot
Costa Mesa. They showed a sample of the wheeled
Program for Semi
refuse cart which they are proposing to distribute
Automated Refuse
to various neighborhoods within the nine route
Collection
areas on a free 30 -day trial basis. Ms. Ballas
outlined the objectives of the program. President
Wahner thanked the guests and asked them to return
to the December 10 meeting at which time the
proposal will be considered.
OCCUPANCY REPORT
Mr. Mattern read the Occupancy Report showing an
increase of 8.5 units in the trash collection
count bringing the total to 19,592.5 unit as of
November 1, 1987.
MOTION:
On motion by Director Crank, seconded by Director
Hanson and carried 3 -0, the Occupancy Report was
received and filed.
FINANCE REPORT
On motion by Director Hanson, seconded by Director
Crank and carried 3 -0, the Finance Report was
MOTION:
approved as submitted by Mr. Miller.
PROJECT STATUS On motion by Director Crank, seconded by Director
REPORT Hanson and carried 3 -0, the Project Status Repor�
was approved as submitted by Mr. Hamers.
REPLACEMENT OF Mr. Hamers reported that in order to have
PUMPING STATION conformity in the pump stations with three -phase
CONTROL PANELS pumps, it will be necessary for ESSCO, contractor
No. 1112100 -93 on the project Replacement of Pumping Station
Control Panels, to make wiring changes to the
Change Order No. 2 control panels previously furnished to the
California Street Pumping Station. ESSCO will
coordinate with the contractor on the California
Street Pumping Station Conversion project which is
scheduled to begin next month. For this reason,
he is recommending approval of a contract change
order in the amount of $1,835.
MOTION: Director Hanson made a motion, seconded by
Director Crank, to approve Change Order No. 2 in
the amount of $1,835, to the contract with ESSCO.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
CALIFORNIA STREET Mr. Hamers said bids were opened on November 4
PUMPING STATION 1987 for the construction of the California Stree-c
CONVERSION Pumping Station, Project No. 1112100 -100; low
No. 1112100 -100 bidder meets all the requirements as specified in
the bid documents and therefore he recommends
Award of Contract award of contract to Schuler Engineering
Corporation in the amount of $75,790.
MOTION: Director Hanson made a motion, seconded by
Director Crank, to award the contract to Schuler
Engineering Corporation for $75,790. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
Proposal to Provide Mr. Hamers presented a proposal to furnish the
Engineering Services necessary engineering services during the con -
to Complete Project struction phase of the California Street Pumping
Station Conversion project. He proposes to
oversee the project at the following rates:
Engineering 40 hours at $45 /hour = $ 1,800
Drafting 4 hours at $35 /hour = $ 140
Inspection 325 hours at $30 /hour = $ 91750 •
District to be billed only for actual time worked.
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r
®CALIFORNIA STREET On motion b
PUMP STATION Crank, the
(continued) approved by
AYES:
NOES:
ABSENT:
y Director Hanson, seconded by Director
proposal, not to exceed $11,690, was
the following roll call vote:
Directors - Wahner,- Crank, Hanson.
Directors - None
Directors - Green, Johnson.
Mr. Mattern presented three invoices from the City
CITY OF COSTA of Costa Mesa for contract expenditures for City
MESA CONTRACT projects when modifications or relocations to
REIMBURSEMENT District facilities were necessary. The total
price includes 10 percent, as agreed, for the
Victoria Street District's portion of the engineering, mobili-
Storm Drain, zation and traffic control costs, as follows:
Capri Lane and
Capri Circle, Victoria Street Storm Drain $ 9,955
Tustin /19th Storm Reconstruction /Capri Lane
Drain and Capri Circle $ 1,540
Tustin /19th Street Storm Drain $16,990
On motion by Director Hanson, seconded by Director
MOTION: Crank, authorization to pay the City of Costa Mesa
as invoiced was approved by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
Mr. Mattern presented a statement in the amount of
CALIFORNIA SPECIAL $1,084 for membership renewal in the California
DISTRICTS ASSOCIATION Special Districts Association.
Membership Renewal
Director Hanson made a motion, seconded by
MOTION: Director Crank to renew membership in the
California Special Districts Association at a cost
of $1,084. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
Mr. Hamers reported that as directed by the Board
VICTORIA STREET at the October meeting, he had filed a claim with
SEWER - UPDATE the Edison Company for reimbursement of additional
costs associated with the Victoria Street Sewer
project because the plans failed to show the
location of their installation. He also gave a
report from the Soils Engineer on the project. He
was directed to research further to see if the
soils report was in error in showing the actual
soils condition as it existed, and to report at
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VICTORIA STREET
soils condition as it existed, and to report at
SEWER (continued)
the December meeting.
TRASH COLLECTION
Mr. Hamers reported on the numerous calls he and
OUTSIDE OF DISTRICT
City staff have been receiving on the provision of
trash collection services in the area that has
been newly annexed to Newport Beach. The matter is
solely between the City of Newport Beach and Orco
Disposal but he wanted the Board to be aware of
the situation for information purposes.
TRANSFER OF SEWER
Mr. Mattern furnished some background to the
ORANGE COUNTY
proposed transfer of Fairgrounds sewers. At one
FAIRGROUNDS
time the Fairgrounds was under the auspices of the
Federal Government who leased sewer rights to the
Agreement with
Orange County Sanitation Districts who in turn had
Orange County
a 15 -year service agreement with the Costa Mesa
Sanitation
Sanitary District. This agreement ran out in the
Districts
late 1970's. Since then Mr. Mattern has been
trying to work out an arrangement with OCSD to
transfer part of the sewers, abandon others, and
claim responsibility for some. An agreement has
been prepared by Orange County Sanitation
Districts and an Exhibit showing locations and
proposals, which the Board approved in concept
subject to OCSD either continuing to own, or
quitclaiming directly to the Fairgrounds, th
portion of Parcel 7 sewer southerly of Arlington
Drive. The Board cited problems associated with
the unknown number and locations of existing
connections to this line and the problems in
maintaining the line. The District desires to
assume ownership of the line at the manhole just
southerly of Arlington Drive.
MOTION: On motion by Director Hanson, seconded by Director
Crank and carried 3 -0, the agreement was approved
in concept subject to the conditions as stated.
Mr. Hamers was directed to send a letter to Orange
County Sanitation Districts informing them of the
subject conditions.
WARRANT REPORT Director Hanson made a motion, seconded by
NO. 87 -05 Director Crank, authorizing the President and
Secretary to sign Report No. 87 -05 instructing the
City of Costa Mesa to draw a warrant from the
Costa Mesa General Fund in the total amount of
$230,851.24. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
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•
ADJOURNMENT President Wahner declared the meeting adjourned at
111 8:28 p.m.
41
President A st:Secretary
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