Minutes - Board - 1987-10-15a
MINUTES OF THE REGULAR ADJOURNED MEgTING
BOARD OF DIREMM
CjOM MESA SANITARY DISTRICT
October 15, 1987
Call to Order President Wahner called the meeting to order at 7:30 p.m.
Roll Call Present: Directors - Wahner, Hanson, Green,
Johnson
Absent:
Directors - Crank
Officials Present: Bruce Mattern, Manager
Robert Oman, Finance Director
Roy June, Attorney
Robert Hamers, Engineer
Florine Reichle, Assistant Secretary
MINUTES On motion by Director Hanson, seconded by Director Johnson,
September 10, 1987 and carried 4 -0, the minutes of the regular meeting of
September 10, 1987 were approved as distributed and posted.
WRITTEN Mr. Mattern circulated a copy of CSAA News, and a copy of
• COMMUNICATIONS: the Minutes of the Underground Services Alert Board of
Directors meeting.
MANAGER'S REPORTS Mr. Mattern submitted a request for a refund of Sewer Assess -
Refund- Eudora Britt ment fees from Eudora Britt, 1010 West 18th Street. Her
property is on a septic tank, not connected to the sewer.
Motion: On motion by Director Hanson, seconded by Director Green,
the refund of $7.66 was approved by the following roll call
vote:
AYES: Directors - Wahner, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank
REFUND OF CASH DEPOSIT Mr. Mattern presentd a request for refund of cash deposit
STATER BROTHERS MARKET in the amount of $16,500 from Stater Brothers Markets, P. O.
Box 150, Colton, California. Their project at 1175 Baker
Street was satisfactorily completed.
Motion: On motion by Director Hanson, seconded by Director Green,
the refund was approved by the following roll call vote:
AYES: Directors - Wahner, Hanson, Green, Johnson.
NOES: Directors - None
ABSENT: Directors - Crank
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Occupancy Report Mr. Mattern read the Occupancy Report showing a decrease of
four units in the trash collection count; bringing the total
to 19,584 units as of October 1, 1987.
Motion: On motion by Director Johnson, seconded by Director Hanson,
and carried 4 -0, the Occupancy Report was received and filed.
Financial Report On motion by Director Hanson, seconded by Director Green,
and carried 4 -0, the Financial Report was approved as
submitted by Mr. Oman.
Project Status Report On motion by Director Johnson, seconded by Director Hanson,
and carried 4 -0, the Project Status Report was approved as
submitted by Mr. Hamers.
VICTORIA STREET Mr. Hamers reported that improvements for the Victoria Street
SEWER PROJECT Sewer were completed on September 28, 1987 by Mike Prlich
NO. 1112100 -96 and Sons.
Change Order No. 1 Director Hanson made a motion, seconded by Director Green,
to approve Change Order No. 1 for $20,589.39 for constructing
the sewer around conflicting Southern California Edison
Company conduit and to file a claim with the Edison Company
for reimbursement for the costs due to the fact that the
Edison Company installation did not show on their as built
plans or their atlas. •
Motion: Motion carried by the following roll call vote:
AYES: Directors - Wahner, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank
Director Hanson Director Hanson was excused from the meeting at :7:45 p.m.
excused from meeting
Change Order No. 2 Director Johnson made a motion, seconded by Director Green
to approve Change Order No. 2 for $4,475.15 for the breaking
and hauling of extra thick asphalt paving material and for
Mr. Hamers to contact the Soils Engineer on the project to
seek restitution for his error in reporting soils conditions,
which caused the change order to the contract.
Motion: Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
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Reimbursal to City Director Johnson made a motion, seconded by Director Green
to approve the payment to reimburse the City for relocation
of traffic signal conduit in the amount of $1,121.76.
Motion: Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
Accept Improvements Director Green made a motion, seconded by Director Johnson
to accept the improvements as completed and file a Notice of
Completion; authorize payment of 5% retention 35 days
after Notice of Completion is recorded; exonerate the Labor
and Material Bond and the Faithful Performance Bond after
retention is paid; exonerate the 10% Guarantee Bond one
year after Notice of Completion is recorded.
Motion: Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
ANNEXATION NO. 230 Mr. June presented a resolution making application to the Local
Making Application Agency Formation Commission for Annexation No. 230 to the
Costa Mesa Sanitary District. He informed the Board that
annexation fees had been received along with the letter of
request from the owners of property.
Resolution No. 87 -460
Director Johnson made a motion, seconded by Director Green,
that Resolution No. 87 -460, being A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE
COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY
FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE
ANNEXATION OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S
NO. 230, be adopted. Motion was carried by the following
roll call vote:
Motion:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
ZERO TAX EXCHANGE
Mr. June informed the Board that a resolution consenting to
on ANNEXATION NO. 230
Zero Tax Exchange is a requirement when making application
to the Local Agency Formation Commission for annexation.
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Resolution No. 87 -461 Director Johnson made a motion, seconded by Director Green, .
that Resolution No. 87 -461, being a RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE
COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON
CERTAIN ANNEXATIONS TO THE DISTRICT: ESTABLISHING CONDITIONS
OF WAIVER AND STATING REASONS THEREFOR, be adopted.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
ANNEXATION NO. 231
Mr. June presented a resolution making application to the
Making Application
Local Agency Formation Commission for Annexation No. 231 to
the Costa Mesa Sanitary District. He informed the Board
that annexation fees had been received along with the letter
of request from the owners of property.
Resolution No. 87 -462
Director Johnson made a motion, seconded by Director Green,
that Resolution No. 87 -462, being A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE
COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY
FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE
ANNEXATION OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S
NO. 231, be adopted.
Motion was carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
ZERO TAX EXCHANGE
Mr. June informed the Board that a resolution consenting to
on ANNEXATION NO. 231
Zero Tax Exchange is a requirement when making application
to the Local Agency Formation Commission for annexation.
Resolution No. 87 -463 Director Johnson made a motion, seconded by Director Green,
that Resolution No. 87 -463, being A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE
COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON
CERTAIN ANNEXATIONS TO THE DISTRICT: ESTABLISHING CONDITIONS
OF WAIVER AND STATING REASONS THEREFOR, be adopted.
Motion: Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
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CORPORATION YARD Mr. Hamers submitted an Easement Deed from the City of Costa
PUMPING.STATION Mesa for sewering purposes in conjunction with the recently
PROJECT NO. 1112100 -98 completed Corporation Yard Pumping Station, as shown on a
map of the Banning Tract in the Rancho Santiago de Santa Ana
Easement Deed parcel filed in action No. 6385 in the Superior Court of
the State of California, in the County of Los Angeles, and
as described in the Easement Document.
Motion: On motion by Director Green, seconded by Director Johnson,
the Easement Deed was accepted. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
Mr. Hamers presented an agreement.with the City of Costa
Mesa for execution whereby the City agrees to reimburse the
District for all costs incurred in the construction of the
Corporation Yard Pumping Station as outlined at the onset
Agreement of the project at the October 9, 1986 meeting.
Motion: Director Green made a motion, seconded by Director Johnson
to authorize signatures to the agreement with the City of
Costa Mesa. Notion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
BANKING SERVICES Mr. Oman stated the City has awarded a contract to Security
CONTRACT Pacific Bank for banking services. The City included the
Sanitary District within the specifications. Mr. June
concurred with Mr. Oman on the investment advantages of
joining the City in this contract but both agreed it should
be by separate contract.
Motion: Director Johnson made a motion, seconded by Director Green
to approve the Banking Services Contract and service fees
and directed Mr. Oman to have a separate contract prepared.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
WARRANT REPORT Director Johnson made a motion, seconded by Director Green,
NO. 87 -04 authorizing the President and Secretary to sign Report No.
87 -04 instructing the City of Costa Mesa to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
total amount of $295,708.20, General = $278,685.15; No. 7
• Sewer Trunk Fund = $17,023.05.
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Motion: Motion carried by the following roll call vote:
AYES: Directors - Wahner, Green, Johnson
NOES: Directors - None
ABSENT: Directors - Crank, Hanson
ADJOURNMENT: President Wahner declared the meeting adjourned at 8:10 p.m.
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