Minutes - Board - 1987-08-20e
J6MINUTES OF THE REGULAR ADJOURNED MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
August 20, 1987
Call to Order
President Wahner called the meeting to order at 7:30 p.m.
Roll Call
Present: Directors - Wahner, Crank, Hanson,
Green, Johnson
Absent: Directors - None
Officials Present: Bruce Mattern, Manager y
Robert Oman, Finance Director
Florine Reichle, Assistant Secretary
MINUTES:
On motion by Director Hanson, seconded by Director Green,
July 9, 1987
the minutes of the regular meeting of July 9, 1987 were
approved as distributed and posted.
MINUTES:
On motion by Director Hanson, seconded by Director Green, the
August 6, 1987
the minutes of the regular adjourned meeting of August 6,
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1987 were approved as distributed and posted.
WRITTEN
Mr. Mattern circulated several items of communication: a
CORRESPONDENCE
notice of the annual meeting of the Board of, Directors of the
Special Districts Insurance Authority and announcement of a
vacancy on the Board; minutes of the Underground Services
Alert Board of Directors meeting; letter from the "Arts on
the Green" committee inviting the District to purchase a
table at $150; letter from LAFCO regarding their annual
conference in Irvine; letter fran Southern California Edison
Company transmitting their draft for $6,641.75 representing
their half of the cost of the repair to cur 18 -inch pressure
line which was damaged on April 16, 1987 during the Fairgrounds
construction project.
INFORMATION
Mr. Mattern also called attention_to.an article in the Daily
Pilot about a broken sewer line which in fact was a broken
air release assembly 2 -inch line, a very minor break which
was contolled in one hour and completely repaired within five
hours.
S DIA BOARD OF On motion by Director Green, seconded by Director Johnson,
DIRECTORS and carried 5 -0, staff was directed to send a letter to
Hanson Nominated the Special District Insurance Authority stating the Board
wished to nominate Director Robert Hanson for the vacant
position on their Board of Directors providing there is no
• cost involved to the District.
OCCUPANCY REPORT Mr. Mattern read the Occupancy Report shaving an increase in
the trash collection by 19 units following the annual trash
assessment, bringing the total to 19,588 units as of August 1,
1987.
On motion by Director Green, seconded by Director Crank, and
carried 5 -0, the Occupancy Report was received and filed.
FINANCIAL REPORT On motion by Director Hanson, seconded by Director Crank, and
carried 5 -0, the Financial Report was approved as submitted
by Mr. Oman.
PROTECT STATUS On motion by Director Crank, seconded by Director Hanson, and
REPORT carried 5 -0, the Project Status Report was approved as sub-
mitted by Mr. Hamers.
CORPORATION YARD Mr. Mattern recommended that Project No. 1112100 -98,
PUMPING STATION Corporation Yard Pumping Station, be accepted as completed.
Project Acceptance
Project 1112100 -98
MOTION: Director Crank made a motion, seconded by Director Green, to
accept the improvements as completed and to file a Notice of
Completion on Project No. 1112100 -98. Notion carried by the
following roll call vote:
AYES: DIRECTORS: Mhner, Crank, Hanson, Green, Johnson
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
MOTION: Director Crank made a motion, seconded by Director Green, to
authorize payment of five percent retention 35 days after
Notice of Completion is recorded; exonerate Labor and Mate-
rials and Faithful Performance Bonds after retention is paid;
and to exonerate the ten percent Guarantee Bond one year
after Notice of Completion is recorded. Motion carried by
the following roll call vote:
AYES: DIRECTORS: Mhner, Crank, Hanson, Green, Johnson
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
HARBOR PUMPING Mr. Mattern recommended that Project No. 1112100 -92, Harbor
STATION CONVERSION Pumping Station Conversion, be accepted as completed.
Project Acceptance
Project 1112100 -92
MOTION: Director Hanson made a motion, seconded by Director Crank, to
accept the project as completed and to file a Notice of
Completion on Project No. 1112100 -92. Notion carried by the
following roll call vote:
AYES: DIRECTORS: hbhner, Crank, Hanson, Green, Johnson
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
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MOTION: Director Hanson made a motion, seconded by Director Crank, to
16 authorize payment of five percent retention 35 days after
Notice of Completion is recorded; exonerate Labor and Mate-
rials and Faithful Performance Bonds one year after Notice of
Completion is recorded. Notion carried by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green, Johnson
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
QUITCLAIM DEED Mr. Mattern presented a Quitclaim Deed, map and legal descrip-
C.J. SF3;ERSTROM tion for a sewer easement vacation as described in Exhibit "A"
& SONS of the Deed to C.J. Segerstrom & Sons.
MOTION: Director Hanson made a motion, seconded by Director Crank, to
approve the sewer easement vacation as proposed in the Quit-
claim Deed. Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green, Johnson
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
EASEMENT DEED Mr. Mattern presented an Easement Deed, map and legal descrip-
C.J. SEGERSTRCM tions for a proposed location of a sewer easement for the
& SONS Harbor Gateway North Project, C.J. Segerstrom & Sons, as
• described in the document.
MOTION Director Green made a motion, seconded by Director Crank,
to accept the easement from C.J. Segerstrom & Sons. Motion
carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green, Johnson
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
MLADEN BUNTICH Mr. Mattern reported on the status of the lawsuit filed by
Lawsuit Filed Mladen Buntich against the District. He said Mr. June had
prepared and filed an answer, copies of which were mailed to
the Board Members. He said Mr. June would give an- update at
the next meeting.
DONALD BURDEN Mr. Mattern gave an update on the Donald Burden Claim. Carl
Claim Update Warren & Company reported they were awaiting contact from -the
claimant's attorney.
CITY OF NEWPORT Mr. Mattern said a letter had been received from Joseph Devlin,
BEACH /SEWER STUDY City of Newport Beach, requesting that Mr. Hamers perfonn a
sewer study of the proposed annexation of Santa Ana Heights
to the City of Newport Beach for a total cost of $10,000 which
includes a District administration charge of ten percent.
• Mr. Devlin stated that if additional work, studies or amend-
ments are required, the District and the City of Newport Beach
will be apprised and shall approve then prior to inclusion of
any additional work.
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MOTION: Director Crank made a motion, seconded by Director Hanson,
to proceed with the study as presented. Motion carried by
the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green, Johnson
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
SOUTHERN CALIFORNA Mr. Mattern said that payment was received from Southern
EDISON COMPANY California Edison Company in the mount of $6,641.75 as pay -
Payment Accepted ment in full for damages to the District's 18 -inch pressure
sewer line on April 16, 1987.
MOTION: Director Hanson made a motion, seconded by Director Johnson,
and carried 5 -0, to accept the payment as a final settlement
of the claim.
ORANGE COUNTY Mr. Mattern presented a draft of an agreement from Orange
SANITATION DISTRICTS County Sanitation Districts for transfer of certain sewers
Transfer of Sewers from District No. 6 to Costa Mesa Sanitary District. He said
minor changes needed to be made to the agreement and that
staff had requested that an Exhibit be attached showing the
exact location of the sewers.
MOTION: Director Johnson made a motion, seconded by Director Crank,
and carried 5 -0, to approve the agreement in concept and to
instruct staff to finalize the wording, obtain the Exhibit,
and bring back for final approval.
1987 -88 In accordance with the contract between the District and Orco
TRASH HAULER'S Disposal, Incorporated, dated April 3, 1974, and as amended
COMPENSATION RATE August 7, 1974, Section IV "Formula for Compensation Calcula-
tion," the calculation was submitted by Mr. Oman to reflect a
4.77% increase to $5.008 per occupancy per nnnth, effective
July 1, 1987.
MOTION:
DIRECTOR HANSON
EXCUSED
On motion by Director Hanson, seconded by Director Green, the
rate was approved by the following roll call vote:
AYES: DIRECTORS: Mhner, Crank, Hanson, Green, Johnson
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Director Hanson was excused from the meeting at 7:50 p.m.
ORANGE COUNTY Mr. Mattern presented a letter from the County of Orange
Santa Ana -Delhi regarding the District's rights within the Santa Ana -Delhi
Channel /Prior Rights Channel stating it is their opinion that they have prior
rights and therefore are not obligated to pay for the District
sewer design and relocation. Since there is some question as •
to prior rights by District staff, Mr. Mattern suggested that
Mr. June look into the legalities and give an opinion.
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to MOTION: Director Crank made a motion, seconded by Director Green, and
carried 4 -0, to direct Mr. June to advise the Board of his
opinion.
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ANNEXATION REQUEST Mr. Mattern presented a letter of request from John Richards,
2300 Mesa Drive PLDS and Associates, requesting annexation of 2300 Mesa Drive,
Santa Ana, on behalf of the new owners of property. He stated
the proposed land use on the site is for single family resi-
dence with employees quarters . and accessory buildings, and
will not be subdivided or used for ccnmercial development.
He also presented a ccpy of an agreement entered into with the
District for sewer services by the previous owner.
MOTION: Director Crank made a motion, seconded by Director Johnson,
and carried 4 -0, to approve the annexation in concept and
direct staff to begin the annexation proceedings.
1987 -88 BUDGET Mr. Oman presented the 1987 -88 Final Budget. He explained the
reason for the changes in the final budget fran the preliminary
budget that was distributed.
MOTION: Motion was made by Director Crank, seconded by Director Green,
to approve the 1987 -88 Budget as presented, in the total amount
of $3,154,524. Notion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Green, Johnson
NOES: DIRECTORS: None
ABSENT: DIRECTORS: Hanson
OCTOBER MEETING Mr. Mattern asked for permission to change the October meeting
RESCHEDULED to October 15 instead of October 8, 1987, as both he and Ms.
Reichle will be out of town on that date.
MOTION Director Johnson made a motion, seconded by Director Crank,
and carried 4 -0, to change the meeting date as requested.
AWOURNMENT President Wahner declared the meeting adjourned at 8:30 p.m.
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