Minutes - Board - 1987-05-14i
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MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
May 14, 1987
CALL TO ORDER: The meeting was called to order by President Wahner at
7:30 p.m.
ROLL CALL: Present: Directors - TAbhner, Crank, Hanson,
Green, Johnson
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director \
Robert Hamers, Engineer
Judy Nunn, Interin. Clerk
Guests: Ken Delino, City of Newport Beach
Joe. Devlin, City of Newport Beach
MINUTES: On motion by Director Green, seconded by Director Johnson,
and carried 5 -0, the minutes of the regular meeting of
April 9, 1987 were approved as distributed and posted.
WRITTEN Mr. Mattern circulated minutes of the Underground Services
COMMUNICATIONS: Alert Board of Directors Meeting; a copy of a letter from
Carl Warren regarding the Burden claim; a copy of a letter
from lob Hamers regarding the Mesa Drive Sewer Siphon.
REFUND:
Dr. Wu -Ming Yeh
MOTION:
OCCUPANCY REPORT:
MOTION:
Mr. Mattern presented a request for refund from Dr. Wu -Ming
Yeh, 1064 Tulare Drive, Costa Mesa, CA 92626. He was not
given Fixture Fee credit.
On motion by Director Hanson, seconded by Director Crank,
the refund of $97.50 to Dr. Yeh.was approved by the
following roll call vote:
AYES: Directors - .Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
Mr. Mattern read the Occupancy Deport showing a decrease
of 8 units in the trash and garbage collection as of May
1, 1987, leaving a total of 19,561 units.
On motion by Director Hanson, seconded by Director Crank,
and unanimously carried, the Occupancy Report was received
and filed.
FINANCIAL REPORT: On motion by Director Hanson, seconded by Director Crank, `
and carried 5 -0, the Financial Report was approved as
submitted by Mr. (Yvan.
PROJECT STATUS Mr. Hamers presented the following report on District pro-
REPORT: jects. No changes in status on the Update of District
Records at the City, the Santa Ana Avenue Sewer Phase I,
or the Santa Ana -Delhi Channel Sewer; construction is
continuing on the Harbor Pumping Station Conversion; no
panels were manufactured or installed this month for the
replacement of Pumping Station Control Panels; construction
will begin on May 6, 1987 for Corporation Yard Pumping
Station; the design phase is continuing on the California
Street Pumping Station Conversion; the study has not yet
been started on the Wbst Side Pumping Station Abandonment
Study; the Costa Mesa Sanitary District Engineer has
completed plan checking the sewer siphon relocation plans,
construction is scheduled to begin in the summer of 1987;
the Costa Mesa Sanitary District Engineer has completed
design of the sewer siphon relocation plans and transmitted
the plans to OCEMA for inclusion in their channel improvement
project.
VICTORIA STREET
SEWER:
Contract Award
ELDEN AVENUE PUMP
STATION:
Project Cancellation
MOTION:
VICTORIA STREET
SEWER:
Increase Appropriation
MOTION:
Mr Hamers reported that bids were opened on May 5, 1987 for
the construction of the Victoria Street Sewer, as follows:
Mike Prlich & Sons $ 576,845.00
Colich & Sons $ 590,340.00
Drainage Const. Go. $ 614,650.00
Savala Const. Co. $ 818,516.00
He recommended award to the low bidder as he has met all
the requirements as specified in the bid documents. He
further requested that the Board .consider cancelling the
Elden Avenue Pump Station Conversion project and increasing
the appropriation for the Victoria Street Sewer by $225,000.
On motion by Director Hanson, seconded by Director Green,
that we cancel Project 1112100 -99 the Elden Avenue Pump
Station Conversion for Fiscal Year 1986 -87, in the amount of
$425,000. Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
On motion by Director Hanson, seconded by Director Green to
appropriate an additional $225,000 to Victoria Street Sewer
Project. Motion carried by the following roll call vote:
AYES: Directors - Wahner,
NOES: Directors - None
ABSENT: Directors - None
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Crank, Hanson, Green, Johnson
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A
�. Award Contract
MOTION:
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VICTORIA STREET
SEWER:
Proposal to Complete
Construction Phase
MOTION:
MEMBERSHIP RENEWAL
Chamber of Cc anerce
On motion by Director Crank, seconded by Director Johnson, the
contract was awarded to Mike Prlich & Sons in the amount of
$576,845. Notion carried by athe following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
Mr. Hamers presented a proposal to provide the necessary
engineering services during the construction phase of the
Victoria Street Sewer, as follows:
Engineering
40
hours
@
$ 45.00
per hour $ 1,800
Drafting
4
hours
@
$ 35.00
per hour $ 140
Surveying
24
hours
@
$140.00
per hour $ 3,360
Inspection
400
hours
@
$ 30.00
per hour $12,000
The total is not to exceed $17,300 and the billings are to
be only for the actual time worked.
Director Hanson made a motion, seconded by Director Johnson,
to accept the proposal as presented, not to exceed $17,300.
Notion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
Mr. Mattern presented a request for membership renewal to the
Costa Mesa Chamber of Ccmerce.
MOTION: Director Green made a motion, seconded by Director Johnson
to pay the Chamber of Commerce dues in-the amount of $200
with a NO vote on the contribution to the Costa Mesa
Chamber Political Action Committee. Notion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
ANNEXATION NO. 227 Mr. June presented a resolution making application to the
Making Application Local Agency Formation Commission for Annexation No. 227
to the Costa Mesa Sanitary District.
RESOLUTION NO. 87 -452 Director Hanson made a motion, seconded by Director Johnson,
that Resolution No. 87 -452, being A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTS MESA SANITARY DISTTRICT,
ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL
AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA,
FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, BEING
• ENGINEER'S NO. 227, be adopted. Notion carried by the
following roll call vote:
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ANNEXATION NO. 227 AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
(Continued) NOES: Directors - None
ABSENT: Directors - None
RESOLUTION NO. 87 -453 Mr. June informed the Board that a Resolution consenting to
ZERO TAX EXCHANGE: Zero Tax Exchange is still required by the Local Agency
Annexation No. 227 Formation Agency before the application for Annexation No.
227 will be accepted.
MOTION: Director Johnson made a motion, seconded by Director
Hanson, that Resolution No. 87 -453, being a RESOLUTION OF
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE
ON CERTAIN ANNEXATIONS TO THE DISTRICT; ESTABLISHING
CONDITIONS OF WAIVER AND STATING REASONS THEREFOR, be
adopted. Notion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
ANNEXATION NO. 228: Mr. June presented a resolution making application to the Local
Making Application Agency Formation Commission for Annexation No. 228 to the
Costa Mesa Sanitary District.
RESOLUTION NO. 87 -454: Director Johnson made a motion, seconded by Director Crank,
that Resolution No. 87 -454, being a RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL
AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA,
FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, BEING
ENGINEER'S NO. 228, be adopted. Notion was carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Johnson
NOES: Directors - None
ABSENT: Directors - None
ABSTAIN: Directors - Green
RESOLUTION NO. 87 -455 Mr. June informed the Board that a Resolution consenting to
ZERO TAX EXCHANGE: Zero Tax Exchange is still required by the Local Agency For -
Annexation No. 228 mation Agency before the application for Annexation No. 228
will be accepted.
MOTION: Director Johnson made a motion, seconded by Director
Hanson, that Resolution No. 87 -455, being a RESOLUTION OF
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE
ON CERTAIN ANNEXATIONS TO THE DISTRICT; ESTABLISHING
CONDITIONS OF WAIVER AND STATING REASONS THEREFOR, be
adopted. Notion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Johnson •
NOES: Directors - None
ABSENT: Directors - None
ABSTAIN: Directors - Green
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CLAIM UPDATE: Mr. June reported there has been no response from Mr. &
Donald Burden Mrs. Burden to telephone calls or correspondence.
Waste Management Mr. Mattern presented and discussed the Orange County Waste
Enterprise Finance Report Management, Budget & Finance Committee's Report on Waste
Management Enterprise Finances.
The Board indicated that they supported the findings and
the recommendations contained in the report. The Board
further stated that funds derived from and for Waste
Management should remain in the Enterprise Fund and not be
used to finance operations other than Waste Management.
SANTA ANA HEIGHTS Mr. Mattern referred the Board to a letter received frcgn
SEWER SERVICE Mr. Kenneth Delino, Assistant to City Manager, City of
Newport Beach regarding sewer service in the Santa Ana
Heights area. Mr. Delino and Mr. Devlin discussed the
proposed annexation and a cooperative agreement for
detachment and annexation. The City of Newport Beach is
now conducting an annexation study. The Board is in agree-
ment that during this process of annexation the two agencies
work together on some form of a cooperative agreement
prior to going to a full detachment. The cooperative
agreement should include service conditions for handling
the detachment and spell out timetables.
County of Orange Mr. Mattern reported on the correspondence received from the
Election Notice County of Orange regarding notice of change of election
date. The Registrar of Voters estimate of the cost of
notification is $9,382.60.
MOTION: Director Crank made a motion, seconded by Director Green
to authorize the expenditure, not to exceed $9,382.60, and
instructed staff to notify the registrar. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
Emergency Repair Mr. Mattern reported on a sewer break at Orange County Fair -
Kennedy Pipelines grounds entrance project on Fair Drive by Edison Company's
contractor. Discussion followed with reference to guy
wires and placement of our sewer force main.
MOTION: Director Hanson made a motion, seconded by Director Green
to pay Kennedy Pipeline $12,623.50 for the ccmpleted
repair. Notion carried by the following roll call vote:
AYES: Directors - %Wmer, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
Staff was directed to work with Edison Company for possible
reimbursement to the District.
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C. J. Segerstrom Mr. Hamers reported on the sewer reconstruction that is needed
Sewer Reconstruction: due to a sewer being significantly off - grade. C. J. Segerst
& Sons is requesting the District pay the approximate $10,00
Filenet Project / cost for the repair work to the sewer. Since inspection on the
Harbor Gateway original sewer installation was never called for, staff agrees
that it is not the District's responsibility.
MOTION: Director Hanson made a motion, seconded by Director Johnson
to cooperate with C. J. Segerstrom in seeking restitution
from the original contractor on the project. Motion
carried by the following roll call vote:
AYES: Directors - wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
VARRANT REPORT Director Green made a motion, seconded by Director Johnson,
No. 86 -14 authorizing the President and Secretary to sign Report
No. 86 -14, instructing the City of Costa Mesa to draw a
warrant from the Costa Mesa Sanitary District General Fund
in the amount of $285,523.55. Notion carried by the
following roll call vote:
MOTION: AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
WdUZANT REPORT Director Green made a motion, seconded by Director Johnson, •
No. 86 -15 authorizing the President and Secretary to sign Report No.
86 -15, instructing the City of Costa Mesa to draw a warrant
from the Costa Mesa Sanitary District No. 7 Sewer Trunk
Fund in the amount of $237.50. Potion carried by the
following roll call vote:
MOTION: AYES: Directors - Wahner, Crank, Hanson, Green, Johnson
NOES: Directors - None
ABSENT: Directors - None
ADJOURNMENT President Wahner declared the meeting adjourned at 8:32 p.m.
'President c etary
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