Minutes - Board - 1986-11-13•
Call to Order
Roll Call
MINUTES OF THE REGULAR ADJOURNED MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
November 13, 1986
The meeting was called to order by President
Wahner at 7:30 p.m.
Present: Directors - Wahner, Crank,
Hanson.
Absent: Directors - Green, Johnson.
Officials Present: Bruce Mattern, Manager
Robert Oman, Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
MINUTES: On motion by Director Hanson, seconded by Director
October 9, 1986 Crank, and carried 3 -0, the minutes of the regular
meeting of October 9, 1986 were approved as dis-
tributed and posted.
WRITTEN Mr. Mattern circulated a copy of the form letter
COMMUNICATIONS that will be sent to all sewer and pumping station
contractors in the area notifying,them of our new
contract payment policy; an invitation to the Inde-
pendent Special Districts of Orange County's Dinner
Meeting to be held on November 21; minutes of the
Underground Services Alert Board of Directors'
Meeting.
ISDOC Dinner Meeting On motion by Director Crank, seconded by Director
Wahner, Director Hanson was appointed to attend
the ISDOC Dinner Meeting on November 21 and asked
to submit an expense statement for reimbursement
at the next meeting, in the amount of $17.00.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
REFUNDS: Mr. Mattern presented a request from Charles Chism
-- Charles Chism for refund of trash assessment fees in the amount
of $220.82. Mr. Chism did not file an exemption
but felt that as a new property owner he should be
entitled to a refund.
MOTION: On motion by Director Crank, seconded by Director
is Hanson and carried 3 -0, the request for refund was
denied, in keeping with District policy which states
the property owner is responsible for knowing of the
special assessments on the property before assuming
ownership.
a
-- Brothers Mr. Mattern presented a request from Brothers
Plumbing Company Plumbing Company, P. O. Box 1586, Costa Mesa,
California 92626, for refund of connection fees
that were incorrectly charged, in the amount of
$67.50.
MOTION:
On motion by Director Crank, seconded by Director
Hanson, the refund was-approved by the following
roll call vote:
AYES: Wahner,
NOES: None
ABSENT: Green,
Crank, Hanson.
Johnson.
-- Western States Mr. Mattern presented a request for refund of
Mechanical connection fees from Western States Mechanical,
1011 West 190th Street, Gardena, California 90248.
Because the parcel is directly connected to the
OCSD line, the fees of $135 should have been waived.
MOTION: On motion by Director Crank, seconded by Director
Hanson, the refund was approved by the following
roll call vote:
AYES: Wahner, Crank, Hanson. •
NOES: None
ABSENT: Green, Johnson.
-- Gerald Odegaard Mr. Mattern presented a request from Gerald
Odegaard, 6447 Via De La Reina, Bonsall, California
92003, for refund of $64.84 in sewer assessment
fees due to an error in figuring the square footage
of his parcel.
MOTION:
On motion by Director Crank, seconded by Director
Hanson, the refund was approved by the following
roll call vote:
AYES: Wahner,
NOES: None
ABSENT: Green,
Crank, Hanson.
Johnson.
-- William O'Connor Mr. Mattern presented a request for refund of trash
assessment fees in the amount of $66.94 from William
O'Connor, 2435 Orange Avenue, #A -1, Costa Mesa,
California 92627, due to an incorrect assessment.
MOTION:
On motion by Director Hanson, seconded by Director
Crank, the refund was approved by the following
roll call vote:
AYES: Wahner,
NOES: None
ABSENT: Green,
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Crank, Hanson.
Johnson.
.7
• - -Vardi Construc- Mr. Mattern presented a request for refund of sewer
tion Incorporated assessment fees in the amount of $67.50 from Vardi
Construction Incorporated, 249 S. Highway, Suite
101, Solano Beach, California 92075. The parcel
is directly connected to the OCSD line so the fees
should have been waived.
MOTION: On motion by Director Hanson, seconded by Director
Crank, the refund of $67.50 was approved by the
following roll call vote:
AYES: Wahner,
NOES: None
ABSENT: Green,
Crank, Hanson.
Johnson.
ASSESSMENT
Mr. Mattern presented a request for cancellation of
CANCELLATIONS
sewer assessment charges from DBC Management Company,
DBC Management
P. O. Box 1470, Costa Mesa, California 92626 -1470,
Company
on the following vacant parcels containing no facili-
ties:
422 - 012 -34 1983 -84 - $9.90
422 - 012 -35 1983 -84 - $9.90
422- 012 -37 1983 -84 - $9.90
422 - 012 -50 1983 -84 - $9.90
422 - 012 -52 1983 -84 - $9.90
®
422 - 012 -53 1983 -84 - $9.90
422- 012 -54 1983 -84 - $9.90
422- 012 -55 1983 -84 - $9.90
422- 012 -56 1983 -84 - $9.90
422 - 012 -57 1983 -84 - $9.90
422 - 012 -58 1983 -84 - $9.90
MOTION:
On motion by Director Hanson, seconded by Director
Crank, the cancellation of sewer assessment fees
was approved by the following roll call vote:
- -_
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
OCCUPANCY REPORT
Mr. Mattern read the Occupancy Report for November,
1986 showing the number of occupancies to be the
same as last month as the final report is still
pending; the total number is 20,465 units.
MOTION:
On motion by Director Hanson, seconded by Director
Crank, and carried 3 -0, the Occupancy Report was
received and filed.
FINANCIAL REPORT
On motion by Director Crank, seconded by Director
Hanson, and carried 3 -0, the Occupancy Report was
•
received and filed.
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FINANCIAL REPORT On motion by Director Crank, seconded by Director •
Hanson, and carried 3 -0, the Financial Report for
October, 1986 was approved as submitted by Mr. Oman.
PROJECT STATUS Mr. Hamers reported there was no change in status
REPORT on the project to Update Records at the City or
the new Sewer Radio Alarm System; the second bid
opening on the Harbor Pumping Station Conversion
is scheduled for December 2; construction is
proceeding on the Replacement of Pumping Station
Control Panels and the County Resurfacing of
Various Streets; design phase is continuing on the
Victoria Street Sewer and the Corporation Yard Pump-
ing Station; design phase has not begun on the Santa
Ana -Delhi Channel Sewer northerly of Santa Ana
Avenue; and construction of the Santa Ana -Delhi
Channel Sewer Siphon is nearly completed.
REHABILITATION OF Mr. Hamers reported the project, Rehabilitation of
MANHOLES - Project Manholes, has been completed by SANCON Engineering,
No. 1112100 -94 Incorporated, 18410 Bandilier Circle, Fountain
Valley, California 92708 and he recommended project
acceptance.
MOTION: Director Crank made a motion, seconded by Director
Hanson, to accept the project as completed; file
the Notice of Completion; authorize payment of fiv(*
percent (5%) retention 35 days after Notice of Com-
pletion is recorded; exonerate Labor and Materials
Bond and Faithful Performance Bonds after retention
is paid; exonerate ten percent (10 %) Guarantee Bond
one year after Notice of Completion is recorded.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
Mr. Hamers also noted that the final amount of the
contract was $47,000 and that the Orange County
Sanitation District is reimbursing the District
$18,960 as part of the rehabilitation program.
CA SPECIAL DISTRICTS Mr. Mattern presented an invoice from the CA Special
Membership Renewal Districts Association for 1987 Membership Dues in
the prorated amount of $320.
MOTION: Director Hanson made a motion, seconded by Director
Crank, authorizing payment of dues in the amount of
$320. Motion carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hanson. •
NOES: Directors - None
ABSENT: Directors - Green,.Johnson.
an
RESOLUTION Mr. Mattern informed the Board that a Resolution
No. 86 -445 consenting to Zero Tax Exchange is still required
by the Local Agency Formation Commission before
the application for Annexation No. 225 will be
accepted.
MOTION: Director Crank made a motion, seconded by Director
Hanson, that Resolution No. 86 -445, being a RESOLU-
TION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CON-
SENTING TO ZERO TAX EXCHANGE ON CERTAIN ANNEXATIONS
TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER
AND STATING REASONS THEREFOR, be adopted. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
SETTLEMENT AGREEMENT Mr. Mattern presented a Settlement Agreement releas-
ORANGE COUNTY
ing all claims to the Orange County Sanitation Dis-
SANITATION DISTRICTS
tricts on the Rehabilitation of Manholes project for
Project No.
the sole consideration of $18,960.
1112100 -84
MOTION:
Director Crank made a motion, seconded by Director
Hanson, authorizing signature to the agreement.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
PUMPING TECHNICIAN
Mr. Mattern presented a proposal to create a new
POSITION - Sanitation
pump technician position on the Sanitation Crew. He
Division
stated that by having a pump technician, the pumps
can be pulled on a regular basis in accordance with
manufacturer's specifications and be serviced and
repaired. This will allow for reduced wear and
tear and prolong pump life which in turn should
reduce the expenditures for new pumps.
MOTION: Director Crank made a motion, seconded by Director
Hanson, to approve the addition of one position on
the Sanitation crew; approve filling that position
as Pump Technician; approve position as of January 1,
1987, and to authorize the City to proceed with the
change and amend the City /District budget to accommo-
date the new position. Motion carried by the follow-
ing roll call vote:
• AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Green, Johnson.
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PROPOSED ANNEXATION Mr. Mattern presented a proposal to annex Orange
Orange Coast College Coast College to the District since they are being •
serviced by the District. He suggested they be
given an opportunity to annex at no.cost with the
district preparing the necessary paperwork.
MOTION: On motion by Director Hanson, seconded by Director
Crank, Mr. Mattern was directed to proceed with
contacting Orange Coast College representatives.
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
WARRANT REPORT Director Crank made a motion, seconded by Director
No. 86 -07 Hanson, authorizing the President and the Secretary
to sign report No. 86 -07 instructing the City of
Costa Mesa to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$186,035.70. Motion carried by the following roll
call vote.
AYES: Directors - Wahner, Crank, Hanson.
NOES: Directors - None
ABSENT: Directors - Green, Johnson.
BOARD COMPENSATION President Wahner asked for staff investigation •
of the new Senate Bill which raises the amount of
allowable compensation for board members, and to
place the report on the December agenda.
ADJOURNMENT
President Wahner declared the meeting adjourned at
8:05 p.m.
am
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