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Minutes - Board - 1986-07-10I `W. • C7 MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT July 10, 1986 Call to Order President Wahner called the meeting to order at 7:30 p.m. Eric Johnson The Oath of Office was administered to Mr. Eric C. takes Oath of Johnson, who was appointed by the Board of Office Directors at an adjourned meeting on July 8, 1986, to fill the unexpired term of James B. Gallacher, deceased, to November 1987. Roll Call Present: Directors - Wahner, Crank, Hanson, Green, Johnson Absent: Directors — None Officials Present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary Guests: Mr. Paul Guzman, 237 East 17th Street, Costa Mesa Mladen Buntich, 9946 Rancho Caballo Drive, Sunland Doug Paletsas, 545 North Church Street, Rialto Aldred Fadel, 11611 San Vicente, Los Angeles MINUTES On motion by Director Crank, seconded by Director June 12, 1986 Hanson, and carried 5 -0, the minutes of the regular meeting of June 12, 198.6, were approved as distri- buted and posted. July 8, 1986 On motion by Director Crank, seconded by Director Hanson, and carried 5 -0, the minutes of the regular adjourned meeting of July 8, 1986, were approved as corrected. WRITTEN Mr. Mattern circulated a letter thanking the Board COMMUNICATIONS for the recent contribution to the Lions Eye Bank, given in memory of James Gallacher. OCSD No. 6 - Director Hanson made a motion, seconded by Director •Alternate Green, to appoint Director Johnson alternate repre- Representative sentative to the Orange County Sanitation District Appointed No. 6 Board, to serve as an alternate to Director. Wahner. Motion carried by the following roll call vote: OCSD No. 6 - AYES: Directors - Wahner, Crank, Hanson, Green, (Continued) Johnson • NOES: Directors - None ABSENT: Directors - None At this time President Wahner asked Director Johnson to attend the August meeting of the Board in his place since he will be on vacation. SANTA ANA AVENUE Mr. Alfred Fadel addressed the Board on behalf of SEWER PHASE I the contractor, Mladen Buntich, on the Santa Ana Avenue Sewer Phase I project. He said Mr. Buntich is not asking for additional compensation but rather to be paid for the actual quantities used for bedding and backfill as the specifications called for bid to be on a per -ton basis. He went on to reiterate his reasons as stated in his letter dated June 26, 1986, Items 1 through 5. Mr. Hamers, District Engineer, discussed the-'specifications and plans relating to trench standards, maximum trench widths, shoring and construction techniques. The Board felt they needed additional research by staff and asked staff to provide them with infor- mation such as the ramifications of denying the request entirely; the cost of a theoretical trench width based on the bell of the pipe; and the require- ments for negotiating a new unit price of bedding and backfill material. They further directed staff to come up with an amiable agreement on these items and bring them to the Board in August. REPORTS: Refund Mr. Mattern presented a request for refund of cash deposit by Williamson,and Schmid, 17782 Sky Park Boulevard, Irvine, California 92714, in the amount of $1,000 for Parcel Map #S -84 -378. On motion by Director Crank, the refund was roll call vote: AYES: Directors - NOES: Directors - ABSENT: Directors - Hanson, seconded by Director approved by the following Wahner, Johnson None None Crank, Hanson, Green, Occupancy Report Mr. Mattern read the Occupancy Report for July 1986 showing there had been neither an increase nor a decrease in the garbage and trash collection count, leaving the total number of occupancies at 20,465 units. On motion by Director Hanson, seconded by Director is Crank and carried 5 -0, the Occupancy Report was received and filed. - 2 - 0 �} Financial Report On motion by Director Hanson, seconded by.Director Green, and carried 5 -0, the Financial Report for June 1986 was approved as submitted by Mr. Oman. PROJECT STATUS Mr. Hamers reported there were no changes in the REPORT following projects: Update Records at City; Sewer Radio Alarm System. The design phase is con- tinuing on the Harbor Pumping Station Conversion; construction is proceeding on the Replacement of Pumping Station Control Panels; construction is proceeding on the Santa Ana Avenue Sewer Phase I; design phase has not begun on the Victoria Street Sewer; preconstruction meeting was held on the County Resurfacing of Various Street project and construction is scheduled to begin this month. C J DEVELOPER UPDATE Mr. Hamers commented on an amendment to the Harbor Gateway Development. He said the project has been conditioned to do a sewer study to verify adequate sewer capacities. If the study shows the sewer is inadequate, it will be the developer's respon- sibility to construct new sewer facilities. He also commented on the Park Center project in the redevelopment area. The developer is making pro- visions to abandon the sewer in Plumer Street and construct additional sewer elsewhere. He added the density in this area exceeds that shown on the District Master Plan so the developer may be subject to Ordinance No. 16 fees. HARBOR BOULEVARD Mr. Hamers reported on his findings while design - RELIEF SEWER AT ing the Harbor Boulevard Relief Sewer at Adams ADAMS AVENUE Avenue. Because of the problems uncovered in Project 1112100 -86 the design phase, he is recommending the project be closed for now and:__possibly scheduled some time in the next five years. MOTION: Director Hanson made a motion, seconded by Director Crank, to approve in concept the OCSD participation in the project, which generally consists of constructing approximately 1,000 feet of 21" VCP sewer in Adams Avenue in exchange for the District taking over the existing OCSD trunk sewer located west of Pinecreek Drive and north of Adams Avenue. Motion carried by the following roll call vote: AYES: Directors - Wahner, Johnson NOES: Directors - None SENT: Directors - None AB - 3 - Crank, Hanson, Green, Y MOTION: Director Hanson made a motion, seconded by Director Crank, to authorize the District Engineer to dis- • tribute copies of this report to the County Sani- tation District, their consulting engineer, and any other interested parties. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Johnson NOES: Directors - None ABSENT: Directors - None MOTION: Director Hanson made a motion, seconded by Director Crank, to authorize Mr. Hamers to distribute formal notification of future alignment of the sewer to all other utilities. AYES: Directors - Wahner, Crank, Hanson, Green, Johnson NOES: Directors - None ABSENT: Directors - None MOTION: Director Hanson made a motion, seconded by Director Crank, to close the project and transfer out the remaining funds of $273,855. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, • Johnson NOES: Directors - None ABSENT: Directors - None MOTION: Director Hanson made a motion, seconded by Director Crank, to construct this relief sewer as soon as feasible following relief of the County's Fairview Road trunk sewer. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Johnson NOES: Directors - None ABSENT: Directors - None ACCESS ROAD ALONG Mr. Hamers reported the project to construct Access NEWPORT BEACH Road along Newport Beach Golf Course was completed GOLF COURSE on July 3, 1986. Project 1112100 -91 MOTION: Director Crank made Johnson, to approve amount of $1,825.79 water and electrica size and location. ing roll call vote: - 4 - a moti Change due to 1 lines Motion Dn, seconded by Order No. 1 in the contractor that were.of u; carried by the Director the damaging zknown follow- • A Project 1112100 -91 • (Continued) I AYES: Directors - Wahner, Johnson NOES: Directors - None ABSENT: Directors - None Crank, Hanson, Green, MOTION: Director Crank made a motion, seconded by Director Johnson, to accept the improvements as completed and file a Notice of Completion; authorize payment of five - percent retention 35 days after Notice of Completion is recorded; exonerate Labor and Mate- rials Bond and Faithful Performance Bond after retention is paid; exonerate ten - percent Guarantee Bond one year after Notice of Completion is recorded. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Johnson NOES: Directors - None ABSENT: Directors - None REHABILITATION - Mr. Hamers reported that bids were opened on the OF MANHOLES Rehabilitation of Manholes project on July 1, 1986, Project 1112100 -94 and the only bidder was Sancon Engineering, Inc., 18410 Bandilier Circle, Fountain Valley, California 92708, in the amount of $48,600. As the contractor meets all the requirements as specified in the bid document, he recommended award of contract. • Contract Award On motion by Director Hanson, seconded by Director MOTION: Johnson, the contract for the Rehabilitation of Manholes was awarded to Sancon Engineering, Inc., in the amount of $48,600. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Johnson NOES: Directors - None ABSENT: Directors - None Proposal for Mr. Hamers presented a proposal to provide Engineer - Engineering Services ing Services during the construction phase of the Rehabilitation of Manholes project at the following rates: Engineering 32 hours at $45 /hour Drafting 4 hours at $35 /hour Inspection 200 hours at $30 /hour He said these are maximum figures and billing will be only for the actual time worked. MOTION: Director Hanson made a motion, seconded by Director Crank, to approve the proposal, the total amount not to exceed $7,580. Motion carried by the following roll call vote: - 5 - t Proposal for AYES: Directors - Wahner, Crank, Hanson, Green, Engineering Services Johnson • MOTION NOES: Directors - None (Continued) ABSENT: Directors - None OCSD Modification Mr. June gave an update on the District's request to Connection Permit to Orange County Sanitation Districts to modify their connection permit form. He said he had met recently with their attorney, Tom Woodruff, and both agreed that modifications were necessary to shift the liability to the contractor for what is rightly his responsibility rather than either district. He said the next step would be for OCSD to modify their form to suit both agencies. LIABILITY Mr. Mattern said that staff has made application INSURANCE to the California Special Districts Association and is waiting for their reply. The Board directed staff to continue to explore all possibilities to join with other agencies seeking insurance and to study the possibility of creating a special fund for contingent liability. STATER BROTHERS Mr. Hamers presented a four -party agreement for MARKET - sewer construction at the location of Fairview and Construction Baker Streets with PSB Realty Corporation, Stater Agreement Brothers Market, and County Sanitation District No. 6. Mr. Hamers said the Easement documents • would follow at a later date but the agreement was necessary to get on with the project. MOTION: On motion by Director Green, seconded by Director Johnson, to authorize signatures to the agreement. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Johnson NOES: Directors - None ABSENT: Directors - None 1986 -87 PRELIMINARY Mr. Oman distributed copies of the 1986 -87 Prelimi- BUDGET - VERSION "C" nary Budget Version "C" for review by the Board. SPECIAL ASSESSMENT Mr. Oman informed the Board that he has calculated TRASH COLLECTION the Solid Waste Disposal Special Assessment Rate 1986 -87 and recommends adopting the rate of $66.23 for Rate Adopted Fiscal Year 1986 -87. Special Assessment Director Hanson made a motion, seconded by Director Trash Collection Johnson, to adopt the rate of $66.23 per single MOTION: family residence as presented, to be in effect July 1, 1986. Motion carried by the following roll call vote: • A Special Assessment AYES: Directors.- Wahner, Crank, Hanson, Green, •Trash Collection Johnson MOTION: NOES: Directors - None (Continued) ABSENT: Directors - None LIQUID WASTE Mr. Oman informed the Board that he has calculated DISPOSAL USER FEES the Liquid Waste Disposal User Fee Rates and 1986 -87 recommends adopting the following rates for Fiscal Rates Adopted year 1986 -87: Single Family $ 6.96 Multi /Mobile Homes 6.88 Commercial 7.31 Industrial 17.96 Other 5.54 MOTION: Director Hanson made a motion, seconded by Director Johnson, to adopt the rates as recommended, to be in effect July 1, 1986. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Johnson NOES: Directors - None ABSENT: Directors - None AUGUST MEETING The following dates were set for the August meetings: DATES SET August 7, 1986 - Public Hearing for Trash Assessment and Sewer User Fees August 14, .1986 - Regular Meeting August 21, 1986 - Approval of 1986 -87 Budget WARRANT REPORT Director Crank made_a motion, seconded by Director NO. 86 -01 Hanson, authorizing the- President and Secretary to sign Report No. 86 -01, instructing the °'County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $756,030.59. Motion carried by the following roll call vote: AYES: Directors - Wahner, Crank, Hanson, Green, Johnson NOES: Directors - None ABSENT: Directors - None WARRANT REPORT Director Crank made a motion, seconded by Director NO. 86 -02 Hanson, authorizing the President and Secretary to sign Report No. 86 -02, instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District No. 7 Trunk Sewer Fund in the amount of $1,828.75. Motion carried by the • following roll call vote: - 7 - WARRANT REPORT AYES: Directors - Wahner, Crank, Hanson, Green, NO. 86 -02 Johnson • (Continued) NOES: Directors - None ABSENT: Directors - None ADJOURNMENT President Wahner declared the meeting adjourned at 9:44 p.m., to August 7, 1986, at 7:30 p.m., in the First Floor Conference Room, Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California. Vice President S retary •