Minutes - Board - 1986-06-12t
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Call to Order
Roll Call
MOMENT OF SILENCE
IN MEMORY OF
JAMES GALLACHER
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS.
COSTA MESA SANITARY DISTRICT
June 12, -. 1986
The meeting was called to order by President
Wahner at 7:30 p.m.
Present: Directors - Wahner-, Crank,
Hanson, Green
Officials Present: Bruce.Mattern, Manager
Roy June, Attorney
Robert Oman, Finance. Director
Rob Hamers, Engineer,
Flori'le Reichle, - Assistant°
Secretary,.
President Wahner called fora moment of silence
to reflect on the passing of Director James B.
Gallacher on May 20, 1986.
Ms. Reichle reported the Notice of Vacancy has been
posted in four public places and the deadline for
making application set at June 18, 1986.
MINUTES: On motion b Director Hanson, seconded b Director
Y Y
May 15, 1986 Crank, and carried 4 -0, the minutes of the regular
adjourned meeting of May 15, 1986, were approved.
as distributed and posted.
WRITTEN
Mr. Mattern circulated the following correspondence:
COMMUNICATIONS
minutes,of the Underground Services Alert Board of
-
Directors; minutes of the Independent Special Dis-
tricts Meeting of May 12;° -1e986.
OCCUPANCY
Mr. Mattern read the Occupancy Report for June 1986 -;
REPORT
showing there had been neither an i-ncre-a -se nor a
decrease in the garbage and trash collection count,
leaving the total number of occupancies at: 20;465
units.
MOTION:
On motion by Director Hanson, seconded by Director
Green, and carried 4 -0, the Occupancy Report was-°
received and filed.
FINANCIAL On motion by Director Green; seconded by Director
REPORT Hanson, and carried 4 -0, the Financial Report for
May 1986 was approved as submitted by Mr. Oman.
•PROJECT STATUS Mr. Hamers reported there were no changes in the
REPORT following projects: Update Records at.City; Harbor
Boulevard Relief Sewer; Sewer Radio Alarm System.
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PROJECT STATUS Construction is proceeding on the Access Road along
REPORT Newport Beach Golf Course; design phase is continu-
(Continued) ing on the Harbor Pumping Station Conversion; con- 6
struction is proceeding on the Replacement of
Pumping Station Control Panels; the Rechanneling of
Existing Sewer Manholes Project is out to bid and
the opening is scheduled for July 1; construction
is proceeding on the Santa Ana Sewer Phase I Project.
NO. 1112100 -78 Mr. Hamers reported the improvements proposed for
SANTA ANA -DELHI dedication to the District were completed March 18,
CHANNEL SEWER 1986, and the developer has requested reimbursement
for the District's share of the construction costs
as outlined in the agreement dated January 10, 1985.
MOTION: Director Crank made a motion, seconded by Director
Hanson, to accept the sewer improvements as con-
structed. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
MOTION: Director Crank made a motion, seconded by Director
Hanson, to reimburse Bristol Partners $40,492.52
for the District's total share of the construction
cost as outlined in the agreement and as calculated
by Mr. Hamers. Motion carried by the following
roll call vote. -
,AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
MOTION: Director Crank made a motion, seconded by Director
Hanson, to close the project and transfer the
remaining funds in the amount of $82,182.48 to the
General Fund. Motion carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
NO. 1112100 -92 Mr. Hamers recommended that the pumps for the Harbor
HARBOR PUMPING Pumping Station Conversion project be purchased
STATION - separately from the pump manufacturer as a single
Purchase of Pumps source item for reasons of conformity.
MOTION: On motion by Director Hanson, seconded by Director
Crank, Mr. Hamers was directed to negotiate with
the pump manufacturer to purchase two submersible
pumps for a total price not to exceed $35,000.
Motion carried by the following roll.call vote:
AYES: Directors - Wahner, Crank, Hanson, Green ,
NOES: Directors - None
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NO. 1112100 -103 Mr. Hamers reported -he has finished the design of
SANTA ANA -DELHI the new sewer siphon and transmitted the plans to
CHANNEL SEWER the County of Orange for inclusion in the County's
SIPHON channel plans. During the ,past month, the County
requested the execution of a reimbursement agree-
ment with the District, therefore, Ms. Reichle
polled the Board on May 23 for approval to sign
the agreement. It was unanimous to approve execu-
tion of the agreement.
MOTION: Director Hanson made a motion, seconded by Director
Crank, to ratify the execution of the agreement
between the District and County. Motion carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
MOTION: Director Hanson made a motion, seconded by Director
Crank, to appropriate $90,000 under Project No.
1112100 -103, Santa Ana -Delhi Channel Sewer Siphon
to cover the design, construction, inspection and
County administrative fee. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
.MOTION: Director Hanson made a motion, seconded by Director
Crank, to authorize a $75,000 deposit to the County
of Orange, EMA, as stated in the agreement and as
included on this month's warrant list. Motion.
carried by the following roll call vote:
AYES: 'Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
MOTION: Director Hanson made a motion, seconded by Director
Crank, to authorize Mr. Hamers to perform inspection
services at the regular rate of:
Engineering - $45 /hour
Drafting - $35 /hour
Inspection - $30 /hour
Motion carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
NO. 1112100 -96 Mr. Hamers presented a proposal to design the
VICTORIA STREET Victoria Street Sewer from Harbor Boulevard to
O;SEWER - Fairview Road. He presented several methods that
Proposal to Design will relieve the shortfall in capacity and said
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NO. 1112100 -96 the final decision as to what method to use will
VICTORIA STREET depend on the outcome of the field and utility
SEWER - survey and the extent of existing utilities in
Proposal to Design Victoria Street; also which solution will most
(Continued) economically satisfy the Master Plan.
MOTION: Director Hanson made a motion, seconded by Director
Crank, to approve and accept Mr. Hamer's proposal
to design the project, not to exceed $14,500 which
includes soils engineering and topography. Motion
carried by the following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
CITY - DISTRICT Mr. June presented the revised City /District con -
CONTRACT tract, stating the necessary changes have been made
Administration of and it is now ready to be presented to the City
Treasury Function Council for approval.
MOTION: Director Hanson made a motion, seconded by Director
Crank, to authorize the President and Secretary to
sign the agreement and to forward to the City
Council.
QUITCLAIM DEED Mr. Mattern submitted a Quitclaim Deed from the
C.J. Segerstrom Costa Mesa Sanitary District to C.J. Segerstrom and
Sons, 3315 Fairview Road, Costa Mesa, California
92626, on a portion of Parcel 2 of an easement
recorded in Book 11117, Pages 1,464 through 1,469
of Official Records in the office of the Recorder
of said County. Excepting therefrom all of said
Parcel easterly of the west side of the new manhole
located 94.02 feet more or less, west of "M.H. #3"
along that certain course which bears west 230.00
feet.
MOTION: On motion by Director Hanson , seconded by Director
Green, the Quitclaim Deed was approved and Ms.
Reichle instructed to put said deed on record with
the Orange County Recorder. Motion carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hanson, Green
NOES: Directors - None
SANTA ANA AVENUE Mr. Hamers presented a request from Mladen Buntich,
SEWER - PHASE I the contractor on the Santa Ana Avenue Sewer -
Phase I project, for additional compensation for
the use of 5,000 tons of additional backfill. Upon
hearing Mr. Buntich's request, the Board felt they
did not have enough information to make a decision
at this time and directed Mr. Hamers to contact
Mr. Buntich with their questions and ask him to
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SANTA ANA AVENUE present the answers in time for the July 3 agenda
SEWER - PHASE I meeting. They also directed staff to gather
(Continued) information to present to the Board at the July 10
meeting.
DIRECTOR HANSON Director Hanson was excused from the meeting at
EXCUSED this time.
LIABILITY INSURANCE Mr. Oman reported that according to our Insurance
Broker, the District is not going to be able to
obtain Liability /Comprehensive Insurance for next
year. Discussion followed with staff being directed
to continue to seek insurance; to check on the pos-
sibility of going self insured; and to report back
at the next meeting.
1986 -87 PRELIMINARY Mr. Oman distributed copies of the 1986 -87 Prelimi-
BUDGET - VERSION "B" nary Budget - Version "B" for the review of the
Board.
MOTION Motion was made by Director Crank, seconded by
Director Green, and carried 3 -0, to receive and
file.
WARRANT REPORT Director Crank made a motion, seconded by Director
NO. 85 -26 Green, authorizing the President and Secretary to
sign Report No. 85 -26, instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary Dis-
trict General Fund in the amount of $483,126.35.
Motion carried by the following ,roll call vote.
AYES: Directors - Wahner, Crank, Green
NOES: Directors - None
ABSENT: Directors - Hanson
WARRANT REPORT Director Crank made a motion, seconded by Director
NO. 85 -27 Green, authorizing the President and Secretary to
sign Report No. 85 -27, instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary Dis-
trict #7 Trunk Sewer Fund in the amount of $237.30.
Motion carried by the following roll call vote.
AYES: Directors - Wahner, Crank, Green
NOES: Directors - None
ABSENT: Directors - Hanson
ADJOURNMENT President Wahner declared the meeting adjourned at
8:30 p.m. to July 8, 1986 at 6:30 p.m. in the First
Floor Conference Room, Costa Mesa City Hall, 77 Fair
Drive, Costa Mesa, California, for the purpose of
interviewing candidates for the Board vacancy.
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