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Minutes - Board - 1986-01-09MINUTES OF THE.REGULAR_MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT January 91.:-19,86 Call to Order The meeting was called to order by President Wahner at 7:30 p.m. Roll Call Present: Directors - Wahner, Crank, Hanson, Green,-Callacher Absent: None Officials,Present: Bruce Mattern, Manager.: Roy June, Attorney- - Robert:Oman, Finance Director. Rob Hamers, Engineer Florine Reichle,- Assistant Secretary MINUTES: On motion by Director.. Green, seconded by Director December 12, 1985 Crank, and carried'5 -0, the minutes of the regular meeting of December 12,1,985, were approved,as distributed and.pos.ted. WRITTEN Mr. Mattern circulated a holiday greeting from COMMUNICATIONS Jaycox, Inc., and a copy of the minutes of the Board Meeting of Underground Services Alert. OCCUPANCY REPORT Mr. Mattern read the Occupancy Report for January 1986 showing there had been neither an increase nor decrease in the garbage and trash collection count, leaving the total number of occupancies at 20,465 units. - MOTION: On motion by Director Crank, seconded by Director Gallacher, and carried 5 -0, the Occupancy Report for January 1,986 was received and filed, FINANCIAL REPORT On motion by Director Hanson, seconded by Director Green, and carried -5 -0, the Financial Report for December 1985 was approved as submitted by Mr..Oman. PROJECT STATUS Mr. Hamers reported there were no changes in the REPORT following projects: Update District Records at the City; Santa Ana -Delhi Channel Sewer; Harbor Boulevard Relief Sewer; Sewer Radio Alarm System; Airway Avenue Sewer. The Santa Ana Avenue Pumping Station is under construction; preliminary plans have been sent to all agencies for checking on the Access Road along Newport Beach Golf Course; the manufacturer of control,panels has sent in a cost estimate, lower than projected, of approximately -2- Project Status 51,b00 on *the. Replacement of Pumping Station Report (Continued) Control Panels; resign phase has not yet begun on the Rechanneling of Existing Sewer Manholes; pre- = liminary plan's have been sent to all agencies for .che.cking.oR -th:e Santa Ana Sewer Phase I project. PROPOSAL:. TO D'E$IGN - :.Mr._ Hamers presented a proposal to begin design - HARBOR; PUMPING. ®f the 1a.r66r__Pumping Station Conversion in keeping STATION ,CQIJVE'4RSIOI� with the::Di,strict'`s 'plan to convert pumping stations from =well /dry -well to submersible. He esti- .wet .rated cost bf-;cons`truction will be approximately $195,00`a "; he,;p'roposes to design the project at the following per'diein engineering rates: engineering' 45 /hour Drafti;ng. :` 35 /hour Su= rvey;ng 135 /hour He anticipates the total design cost will not exce -d :$11,.7;60 and the billings will be for the a6tu"al; .time worked`. MOTION; On notion by Director Hanson, seconded by Director , rean,-the'' ro osal =`was approved at the rates presented in the amount not to exceed $11,760. Mo.tion,` carried by 'the` following roll call vote; AYES: Directors.'- Wahner, Crank, Hanson, I Green, Gallacher NOES: Directors -.None ,'ABSENT:, Directors-; =, None Annexation Mr. June, informed the Board that the Local Agency No. 219 Formation "'Commission had authorized the District -to annex the.property described in Annexation No. 219 without notice of public hearing by the Board, and without election, since it is an annexa- tion requested by 100 percent of the owners of tree ,.,real property; being annexed. The proposed dnne:xat.i >c :was f ©V "d 'to be Categorically Exempt ft6m' the Ca ifornka' ,Environmental Quality Act pursuant to California Administrative Code Section 'Class 19, by the City of Costa Mesa .1.5119, as the Le ad''Agency;.';.pursuant to the California Environmental Quality Act of 1970. Resolution rector Hanson made a motion, seconded by Director No. 86 -201 -A Gallacher, that Resolution No. 86 -201 -A being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY - DISTRICT, ORANGE COUNTY, CALIFORNIA, � DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEART►9.Q OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE'` AREA FOR ANNEXATION NO. 219 be adopted. Motion was carried by the following roll call vote: -2- CLAIM - Tochikubo AYES: Director_ s; - •.Wahner, Crank,;.Hanson, . Green., Gallacher NOES: Director's None' ABSENT: Dire,ctbrs None r -,r Mr. June reported' he''Toch:ikubo.claim. had been dismissed- at ' no° coet . to`'the` -District. ;BULLO,r�CS SOUTH COAST Mr. Hamers presented a `request from Bul ocks r. PLAZA - SEWER LINE South Coast, plaza to :relocate a porno :n of : tKe RELOCATION Concept existing., sewer line that serves their 'fac l.sby:' Approval in prepaati n fo;r a Major`;expansion. The request. is for conceptual. approval` "only and the easement, documents will Pol o : at..a dater. date. a, MOTION On moti.an by- .Dirctor Green, seconded by Director Crank, the sewer,ljine_ relocation concept was approved'subject o;rigrma1 conditions by the following roll call - vote:.. AYES :;Dzecfor ;W finer', Crank, .Green., Gallacher NOES: - Director's - aH rtson . ABSENT: Directors ='.N0 e-:' ELECTION OF Presiaerit rWahner :asked fqr nomination of officers ,`' . T rOFFICERS for the ,fprth�oming `year. Y`Director Green made a mot ion,,,.seconded.,-by Director Crank to reelect. the current'.'officers.•for .tfiC6` forthcoming year: President - James Wahner ,• vice ,dent - Orma' Crank Secretary, s- Robert Hanson §ec "retat Assistant .. = .Harry Green ;. 'i President '�latiner" a -s ke if there were furthe -r .d nominations. Hearing'none, {.the officers were N. declared elected for the forthcoming year by acclamation. ' -- WARRANT REPORT Director .Cr a motion, seconded by Director` NO. 85 -16 t Green, author "1z jis the President and Secretary to sign Report No. '$5 16`inatiucting the County -- Auditor .-.to draw a `'warrant from the :Costa- Mesa Sanitary_. - .General Fund 'in the amount_ of ,.D�kstr�ct $202,575:18,;.3`Moton carried. by. the following roll call vote. AYES: Directors .,:Wahner, Crank, Hanson,, < Green; Gallacher: -' NOES: Directors None - s�� ABSENT: Directors None -3- AM -4- WARRANT REPORT Director Crank made a motion, seconded by Director NO:• �V�85 11 ,­ Gre a Green, the President and Secretar:yi' ­ sign Nqk.. 85-17 instructing the County auditor': ao raW.A,-Varr'Ant from the Costa *Mesa n 1 a., :Sanitary s. r i D Ld ,No. 7 Trunk Sewer Fund in the amotAnt. �q 'Motion ion carri ed by the-follow- t .1 t ng. roll,. call vote: AYES. _ Directors Wahner, Crank, Hanson, Gree n, Gallacher : Di iec_ ors. - None NO ES:. t _ABSEI ir4bt6ts None WA RRM, ,ORT Director Crank made a motion, seconded by Director NO. 8 o" Green aut h'ri,zifig:the President and Secretary to sign. Report NO li.�-18 instructing the County , Aud i tor-,t6':%dra-w--a 'warran t from the Costa Mesa SanItai-py D! 9t r.1 c t Facilities Revolving Fund in -the -i amount b f 42. mo t ion carried by the follow- ing, roll . -vo e .,-AYES: Dir'.ect6rs Wahner, Crank, Hanson, Green, Gallacher N OE si bir4ttots None ABSENT: Directors None ORAL, COMMUNICATIONS There was some discussion as to changing the daf—'' the February:: meting. ing. President Wahner.,...speaking for the entire Board, asked ,that ,staff l'notify,the directors immediately o f an fut ure sewer 'breaks or emergency situations. ADJOURNMENT: President 3nlahner declared the meeting adjourned at 8:04 p.m. AM -4-