Minutes - Board - 1985-12-12J
Call to Order
Roll Call
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
December 12, 1985
The meeting was called to order by President
Wahner at 7:30 p.m.
Present: Directors - Wahner, Crank,
Hanson, Green, Gallacher
Absent: None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
MINUTES: On motion by Director Crank, seconded by Director
November 14, 1985 Green, and carried 5 -0, the minutes of the regular
meeting of November 14, 1985, were approved as
distributed and posted.
WRITTEN Mr. Mattern circulated some newspaper articles
COMMUNICATIONS written about the recent sewer break on Adams
Avenue and an informational letter from Mr. June
about disruptions of public meetings.
REPORTS: Mr. Mattern presented a request for refund of sewer
Refund Request connection fees which had been collected twice from
George Hillyard Mr. George Hillyard, Mobil Oil Corporation, 612 S.
Flower, Los Angeles, California 90017, in the
amount of $142.50.
MOTION: A motion was made by Director Hanson, seconded by
Director Gallacher, and carried 5 -0, to refund
$142.50 to Mr. Hillyard.
OCCUPANCY REPORT Mr. Mattern read the Occupancy Report for December
1985 showing there had been neither an increase nor
decrease in the garbage and trash collection count,
leaving the total number of occupancies at 20,465
units.
MOTION: On motion by Director Crank, seconded by Director
Gallacher, and carried 5 -0, the Occupancy Report
for December 1985 was received and filed.
FINANCIAL REPORT On motion by Director Hanson, seconded.by Director.
Green, and carried 5 -0, the.Financial Report for
November 1985 was approved as submitted by Mr. Oman.
V
PROJECT STATUS
Mr. Hamers reported there were no changes in the
REPORT
ongoing projects: Update District Records at City;
Santa Ana -Delhi Channel Sewer; Harbor Boulevard
Relief Sewer and Airway Avenue Sewer Study. The
Santa Ana Avenue Pumping Station is under construc-
tion; the installation of the Sewer Radio Alarm
System is nearing completion; preliminary plans of
Access Road along Newport Beach Golf Course have
been sent to all agencies for checking; the manu-
facturer of the control panels for the Replacement
of Pumping Station Control Panels is finalizing
the cost estimate; preliminary plans on the Santa
Ana Avenue Sewer Phase I, have been sent to all
agencies for checking.
COMPLETION OF
Mr. Hamers distributed copies of the Revised Stan -
PROJECT - UPDATE
dard Plans and Specifications. He said the project
STANDARD PLANS AND
was completed and ready for acceptance.
SPECIFICATIONS
MOTION:
On motion by Director Hanson, seconded by Director
Green, the project was accepted as completed and
it was established that all sewer construction within
the district be done in accordance with the revised
standards, dated November 1985; the cost of the
Standard Drawings will remain $7.00 per copy.
Motion carried by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
PROPOSAL TO DESIGN Mr. Hamers presented a proposal to design the
- RECHANNELING OF Rechanneling of Existing Sewer Manholes which will
EXISTING SEWER include the rehabilitation of various District man -
MANHOLES holes, part of which will be reimbursed by Orange
County Sanitation Districts. He proposed to com-
plete the design phase at the current rate of:
Engineering $45 /hour
Drafting $35 /hour
He said the total design cost will not exceed
$5,600 and the billing will be only for the actual
time worked.
MOTION: On motion by Director Hanson, seconded by Director
Crank, the proposal was approved by the following
roll call vote:
AYES: DIRECTORS -
NOES: DIRECTORS -
ABSENT: DIRECTORS -
Wahner, Crank, Hanson
Green, Gallacher
None
None
• ANNEXATION Mr. June informed the Board that the Local Agency
NO. 222 Formation Commission had authorized the District
to annex the property described in Annexation No.
222 without notice of public hearing by the Board,
and without election, since it is an annexation
requested by 100 percent of the owners of the real
property being annexed. The proposed annexation
was found to be Categorically Exempt from the
California Environmental Quality Act pursuant to
California Administrative Code Section 15119, Class
19 by the City of Costa Mesa as the Lead Agency,
pursuant to the California Environental Quality
Act of 1970.
Resolution Director Green made a motion, seconded by Director
No. 85 -200A Gallacher, that Resolution No. 85- 200 -A, being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED
TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEAR -
ING OR ELECTION AND ESTABLISHING AND ASSIGNING
TAX CODE AREA FOR ANNEXATION NO. 222, be adopted.
Motion carried by the following roll call vote:
0 AYES: DIRECTORS - Wahner, Crank, Hanson
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
CLAIM - North Mr. June reported that.several amendments had been
Costa Mesa made to the claim filed by a group of North Costa
Homeowners Mesa homeowners.
MOTION: A motion was made by Director Gallacher, seconded -
by Director Green, and carried 5 -0 to receive: and,
file.
CLAIM - Tochikubo Mr. June gave a brief update on the Tochikubo
claim.
TREASURY FUNCTION President Wahner asked each staff member to give
their opinion on transferring the treasury function
from the County to the City. Everyone agreed that
the advantages outweighed the only apparent disad-
vantage, a rise in annual cost. It was pointed
out that the possibility of overall net savings
might exist when contractors become more interested
in bidding on District contracts because they will
no longer have to wait two to three months for
their payments.
- 3 -
Resolution Director- Hanson made a motion, seconded by Direc- •
No. 85 -438 for Green, that A RESOLUTION OF THE BOARD OF DIREC-
TORS OF THE COSTA MESA SANITARY DISTRICT ELECTING
TO PROCEED UNDER SECTION 680.1, HEALTH AND SAFETY
CODE, RELATING THE ADMINISTRATION OF DISTRICT
FUNDS; CREATING AN ACCOUNT OR ACCOUNTS WITH AN
INSTITUTIONAL LENDER AS A DEPOSITORY FOR DISTRICT
FUNDS: PROVIDING FOR METHODS AND MEANS OF WITH-
DRAWAL OF SAID FUNDS: APPOINTING A TREASURER FOR
THE DISTRICT AND SETTING THE PRINCIPAL AMOUNT OF
THE SURETY BOND TO BE PROVIDED FOR BY THE TREASURER;
AND ADOPTING A POLICY FOR THE ADMINISTRATION OF
DISTRICT FUNDS, be adopted. Motion carried by
the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ABSENT: DIRECTORS - None
OCSD CONNECTION Mr. June reported that Mr. Hamers had recently
APPLICATION AND brought to his attention the Orange County Sanita-
PERMIT tion District Connection Application and Permit an*
that certain provisions because of their wording
create liability on the Costa Mesa Sanitary District
that the District should not have to bear. It also
requires the District to make certain representa-
tions that are not necessarily true in order to
obtain the permit.
MOTION: On motion by Director Green, seconded by Director
Hanson, staff was'directed to meet with OCSD repre-
sentatives and request that they revise their
application /permit to change the wording where
appropriate and delete certain provisions to the
satisfaction of District staff. Motion carried by
the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ABSENT: DIRECTORS - None
ADAMS AVENUE Mr. Mattern presented an invoice from Kennedy Pipe -
SEWER BREAK line Company, 16331 Construction Circle East,
Irvine, California 92714, in the amount of $1,307.63
for the outside services required to-make the
emergency repair of the Adams Avenue sewer line on --
December 5 and 6, 1985.
- 4 -
MOTION: Director Hanson made a motion, seconded by Director
Adams Avenue Crank, to add the invoice amount of $1,307.63 to
Sewer Break the warrant list for the Costa Mesa Sanitary Dis-
trict General Fund.
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
WARRANT REPORT Director Hanson made a motion, seconded by Director
NO. 85 -13 Green, authorizing the President and Secretary to
sign Report No. 85 -13 instructing the County Auditor
to draw.a warrant from the Costa Mesa Sanitary Dis-
trict General Fund in the amount of $179,291.90.
Motion carried by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
WARRANT REPORT Director Hanson made a motion, seconded by Director
NO. 85 -14 Green, authorizing the President and Secretary to
sign Report No. 85 -14 instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary Dis-
trict No. 7 Trunk Sewer Fund in the amount of
$23,467.50. Motion carried by the following roll
call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
WARRANT REPORT Director Hanson made a motion, seconded by Director
NO. 85 -15 Green, authorizing the President and Secretary to
sign Report No. 85 -15 instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary Dis-
trict Facilities Revolving Fund in the amount of
$75.00. Motion carried by the following roll call
vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ADJOURNMENT: President Wahner declared the meeting adjourned
at 8:26 p.m.
President S cretary
5 -