Minutes - Board - 1985-06-13f
MINUTES OF THE REGULAR ADJOURNED MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
June 13, 1985
Call to Order The meeting-was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hanson, Green, Gallacher
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineers
Florine Reichle, Assistant
Secretary
Guest: Olivia Oman, 1178 Kingston,
Costa Mesa, California
MINUTES: On motion by Director Green, seconded by Director
May 2, 1985 Gallacher, and unanimously carried, the minutes
of the regular adjourned meeting of May 2, 1985,
were approved as distributed and posted.
MINUTES: On motion by Director Green, seconded by Director
May 9, 1985 Gallacher, and unanimously carried, the minutes
of the regular meeting of May 9, 1985, were
approved as distributed and posted.
WRITTEN Mr. Mattern circulated a copy of the minutes of
COMMUNICATIONS: the Underground Services Alert Board of Directors
Meeting for informational purposes.
REFUNDS: Mr. Mattern presented a request for a refund of
Larry Dennis $7.00 from Larry Dennis, 2382 Carlton, Costa Mesa,
California 92626. Mr. Dennis purchased a copy of
District Specifications and found the information
that he needed was not included and has since
returned the specifications.
MOTION: On motion by Director Hanson, seconded by Director
Crank, the refund of $7.00 was approved by the
following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
OCCUPANCY REPORT: Mr. Mattern read the Occupany Report showing
has been neither increase nor decrease in the
trash and garbage collection count; the total
of June 1, 1985, remains at 20,621 units.
there
as
MOTION:
On motion by Director Crank, seconded by Director
Hanson, and unanimously carried, the Occupancy
Report was received and filed.
FINANCIAL REPORT
On motion by Director Hanson, seconded by Director
Green and unanimously carried, the Financial Report
for May 1985 was approved as submitted by Mr. Oman.
PROJECT STATUS
Mr. Hamers reported progress in continuing on the
REPORT
Update of District Records at the City; construc-
tion is underway on the Santa Ana -Delhi Channel
Sewer and easement deeds have been prepared; the
Santa Ana Avenue Pumping Station project is out
to bid with opening scheduled for July 1,; design
phase is underway on the Flower Street Sewer
Phase II; design phase has been temporarily halted
on the Harbor Boulevard Relief Sewer due to recon-
sideration by Orange County Sanitation District
No. 6 of the point of connection of the proposed
District sewer, when final decision has been made
by their engineer, a full report will be submitted
to the Board; and the study of the Airway Avenue
Sewer is currently underway.
GISLER PUMPING Mr. Hamers informed the Board that the Gisler
STATION Street Pumping Station has been satisfactorily
Project Acceptance completed according to plans and specifications
as constructed by Deist - Binsfield, Inc.,
29831 Preston, Laguna Niguel, California 92677.
MOTION: Director Hanson made a motion, seconded by Director
Green to accept the improvements as completed; to
file a Notice of Completion; authorize payment of
five - percent retention 35 days after Notice of
Completion is recorded; exonerate Labor and
Material Bond and Faithful Performance Bond after
retention is paid; exonerate ten - percent Guarantee
Bond effective one year after Notice of Completion
is recorded. Motion carried by the following roll
call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ANNEXATION NO. 217 Mr. June presented a resolution making application •
MAKING APPLICATION to the Local Agency Formation Commission for
Annexation No. 217 to the Costa Mesa Sanitary
District. He informed the Board that annexation
fees had been received along with the letter of
request.
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•� RESOLUTION Director Gallacher made a motion, seconded by
NO. 85 -418 Director Crank, that Resolution No. 85 -418,
being A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY
FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA,
FOR THE ANNEXATION OF.TERRITORY TO THE DISTRICT,
BEING ENGINEER'S NO. 217, be adopted. Motion
carried by the following roll call vote:
AYES: DIRECTORS -
NOES: DIRECTORS -
ABSENT: DIRECTORS -
Wahner, Crank, Hanson,
Green, Gallacher
None
None
ZERO TAX EXCHANGE
Mr. June informed the Board that a resolution con -
ANNEXATION NO. 217
senting to Zero Tax Exchange is still required by
the County before application for annexation will
be accepted.
RESOLUTION
Director Hanson made a motion, seconded by Director
NO. 85 -41.9
Green, that Resolution No. 85 -419, being A RESO-
LUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MOTION
MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
CONSENTING TO ZERO TAX EXCHANGE ON CERTAIN ANNEXA-
TION TO THE DISTRICT; ESTABLISHING CONDITIONS OF
WAIVER AND STATING REASONS THEREFOR, be adopted.
Motion carried by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ANNEXATION NO. 218
Mr. June presented a resolution making application
MAKING APPLICATION
to the Local Agency Formation Commission for
Annexation No. 218 to the Costa Mesa Sanitary
District. He informed,the Board that annexation
fees had been received along with the letter of
request.
RESOLUTION
Director Green made a motion, seconded by Director
NO. 85 -420
Crank, that Resolution No. 85 -420, being A RESO-
LUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MOTION
MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
MAKING APPLICATION TO THE LOCAL AGENCY FORMATION
COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE
ANNEXATION OF TERRITORY TO THE DISTRICT, BEING
ENGINEER'S NO. 218, be adopted. Motion carried
by the following roll call vote:
•
AYES: DIRECTORS - Wahner, Crank, Green, Gallacher
NOES: DIRECTORS - Hanson
ABSENT: DIRECTORS - None
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ZERO TAX EXCHANGE Director Green made a motion, seconded by Director
ANNEXATION NO. 218 Gallacher, that Resolution No. 85 -421, being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
RESOLUTION NO. 85 -421 MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
CONSENTING TO ZERO TAX EXCHANGE ON CERTAIN ANNEXA-
MOTION TIONS TO THE DISTRICT; ESTABLISHING CONDITIONS OF
WAIVER AND STATING REASONS THEREFOR, be adopted.
Motion carried by the following roll call vote:
•
QC
AYES: DIRECTORS - Wahner, Crank, Green, Gallacher
NOES: DIRECTORS - Hanson
ABSENT: DIRECTORS - None
EASEMENT DEED
Mr. Mattern submitted an Easement Deed from Tustin
Tustin Village, Inc.
Village, Inc., 2699 White Road, Suite 150, Irvine,
California 92714, for easement over a portion of
Parcel 2 of LL 84 -16 recorded as Instrument No.
84- 496083, Orange County, located on the southerly
corner of Bristol and Santa Ana Avenue within the
Costa Mesa Sanitary District boundaries." Director
Hanson made a motion, seconded by Director Crank,
to accept the Easement Deed and Ms. Reichle was
instructed to place the deed on record with the
Orange County Recorder. Motion carried by the
following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
EASEMENT DEED
Mr. Mattern submitted an Easement Deed from Bristol
Bristol Partners
Partners, 2699 White Road, Suite 150, Irvine,
California 92714, for easement over a portion of
Parcel 1 of LL 84 -16 recorded as Instrument No.
84- 496083, Orange County, located on the southerly
corner of Bristol and Santa Ana Avenue within the
Costa Mesa Sanitary District boundaries. Director
Hanson made a motion, seconded by Director Crank,
to accept the Easement Deed and Ms. Reichle was
instructed to place the deed on record with the
Orange County Recorder. Motion carried by the
following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
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QC
APPROPRIATION
Director Crank made a motion, seconded by Director
OF FUNDS
Hanson, to approve appropriation of funds in the
17th Street
amount of $17,112.59 from the General Fund
Realignment
Reserves for reimbursement of funds expended on
District facilities in conjunction with the 17th
Street Realignment project following approval of
the expenditure at the June 14, 1984, meeting.
Motion carried by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
APPROPRIATION
Director Gallacher made a motion, seconded by
OF FUNDS
Director Hanson, to approve the appropriation of
Airway Study ��
funds in the amount of'_$5_, 500 from the General
Fund Reserves for the Airway Avenue Sewer Study
the expenditure of which was approved at.the
V
April 11, 1985, meeting. Motion carried by the
following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
•
ABSENT: DIRECTORS - None
1985 -86
Mr. Oman distributed copies of the 1985 -86
PRELIMINARY
Preliminary Budget and said a special meeting wll
BUDGET
be held in August to approve the final budget.
SOLID WASTE Mr. Oman informed the Board that he has calculated
DISPOSAL - SPECIAL the Solid Waste Disposal Special Assessment Rate
ASSESSMENT RATE and recommends adopting the rate of $62.45 per
year, a slight increase of 45 cents over last
year, for Fiscal Year 1985 -86.
MOTION: Director Hanson made a motion, seconded by Director
Green, to adopt the rate as recommended, to be in
effect July 1, 1985. Motion carried by the
following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
LIQUID WASTE Mr. Oman informed the Board that he has calculated
DISPOSAL SPECIAL the Liquid Waste Disposal Special Assessment Rate
ASSESSMENT RATE noting a considerable decrease, and recommends
adopting the rate for 1985 -86 as follows:
• Single Family $6.60
Multi /Mobile Homes 7.25
Commercial /Industrial /Other 8.60
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MOTION:
Director Hanson made a motion, seconded by Director
Green, to adopt the rate as recommended, to be in
effect July 1, 1985. Motion carried by the
following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
EASEMENT DEED
Mr. Mattern submitted an Easement Deed from the
Red Lion Inn
Red Lion Inn, c/o Williamson and Schmid, 17782 Sky
Park Boulevard, Irvine, California 92714, for
easement over a portion of Parcel No. 3 of Parcel
Map No. 83 -382 PM 185/19 -21 within the Costa Mesa
Sanitary District boundaries.
MOTION:
Director Hanson made a motion, seconded by Director
Crank to accept the easement in concept subject to
the six conditions as shown on Page 2 of the
Easement Deed. Motion carried by the following
roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None •
EASEMENT DEED
Mr. Mattern submitted an Easement Deed from
California Pacific
California Pacific Properties, 3401 West Sunflower
Properties
Avenue, #250, Santa Ana, California 92704, for
easement over a portion of Parcel No. 4 of Parcel
Map No. 84 -378 PM 195/3 -4 within the Costa Mesa
Sanitary District boundaries.
MOTION:
Director Hanson made a motion, seconded by Director
Crank to accept the easement in concept subject to
the six conditions as shown on Page 2 of the
Easement Deed. Motion carried by the following
roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
EASEMENT DEED
Mr. Mattern submitted an Easement Deed from Bristol
Bristol Plaza
Plaza, c/o Q.B. Properties, 1601 Dove Street,
#230, Newport Beach, California 92663, for easement
over a portion of Lot 2, Block D of the Berry
Tract, MRLA Book 9/6 within the Costa Mesa
Sanitary District boundaries. •
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!' MOTION: Director Hanson made a motion, seconded by Director
Crank to accept the easement in concept subject to
the six conditions as shown on Page 2 of the
Easement Deed. Motion carried by the following
roll call vote:
•
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ELECTION - 1985 Mr. Mattern circulated a copy of a letter from the
Orange County Registrar of Voters asking for
election information for the 1985 election to be
held in November. There are three elective offices
to be filled at that time.
Director Hanson made a motion, seconded by Director
Green, to have the District pay for the candidate's
statement. Motion was defeated by the following
roll call vote:
MOTION DEFEATED: AYES: DIRECTORS - Hanson, Green .
NOES: DIRECTORS - Wahner, Crank, Gallacher
ABSENT: DIRECTORS - None
Therefore, the candidate's statement will not be
paid by the District but will be the responsibility
of the candidate.
CANDIDATE'S Director Crank made a motion, seconded by Director
STATEMENT Green, that the Candidate's Statement be limited
to 200 words or less. Motion carried by the
following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Green, Gallacher
NOES: DIRECTORS - Hanson
ABSENT: DIRECTORS - None
WARRANT REPORT Director Hanson made a motion, seconded by Director
NO. 84 -20 Crank, authorizing the President and Secretary to
sign Report No. 84 -20 instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District General Fund for $194,004.67.
Motion carried by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
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WARRANT REPORT Director Hanson made a motion, seconded by Director
NO. 84 -21 Crank, authorizing the President and Secretary to
sign Report No. 84 -21 instructing the County
Auditor to draw a warrant from the No. 7 Sewer
Trunk Fund for $28,342.63. Motion carried by the
following roll call vote:
President
WE
cretary
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AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Gallacher
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
STUDY OF DISTRICT
Mr. Oman was asked to look into the practicality
TREASURY FUNCTIONS
of the District handling their own treasury func-
tions instead of the County and to present a report
on his findings at the July 1985 meeting.
OCSD
Mr. Hamers was reminded of the Orange County
REIMBURSEMENT
Sanitation District's program for reimbursement
PROGRAM
for repair and rehabilitation of local sewering
agency manholes adjacent to their facilities.
Mr. Hamers said he was aware of the July 9 deadline
for submittal and that the report is almost com-
pleted at this time.
ADJOURNMENT
President Wahner declared the meeting adjourned
at 8:25 p.m.
President
WE
cretary
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