Minutes - Board - 1984-12-13MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
December 13, 1984
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors -Wahner, Crank,
Hanson, Green
Absent: Directors - Smith
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
GUESTS: Mr. Bret Wahner, 2911 Pemba Drive, Costa Mesa,
California.
MINUTES: On motion by Director Green, seconded by Director
• November 8, 1984 Hanson, and unanimously carried, the minutes of the
regular meeting of November 8, 1984, were approved
as distributed and posted.
WRITTEN Mr. Mattern "circulated a letter from Jim Kennedy,
COMMUNICATIONS: Southern California Edison Company, thanking the
Board for their support on Edison's position on
hydro relicensing; a document from the County of
Nevada showing the results of ,a questionnaire in
which District staff participated; and, a memo-
randum from the City of Costa Mesa concerning the
construction of a concrete box structure on Bristol
Street crossing over the Santa Ana -Delhi Channel.
He asked to discuss this last item under new busi-
ness.
REFUNDS: Mr. Mattern presented a request from Monrovia
Monrovia Avenue Avenue Partners, 4141 MacArthur Boulevard, #101,
Partners Newport Beach, Californa 92660, for refund of
sewer assessment fees for 1984 -85, on A.P. No.
424 - 061 -01 in the amount.of $211.66. This cor-
rection is an adjustment in the amount of square
footage of the office space on the parcel.
MOTION: On motion by Director Crank, seconded by Director
Green, refund of $211.66 was approved by the fol-
lowing roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: Smith
U
Luis Betancourt Mr. Mattern presented a request from Luis Betan-
court, 1582 Coriander Drive, Costa Mesa, California
for refund of trash assessment charges for 1984 -85,
on A.P. No. 139 - 491 -15, in the amount of $155. Mr.
Betancourt has always filed for exemption and claims
he did so this past assessment period although it
was never received.
°MOTION:
On motion by Director
Crank, seconded
by Director
Green, refund of $155
was approved by
the follow-
ing roll call vote:
AYES: DIRECTORS:
Wahner, Crank, Hanson,
Green
NOES: DIRECTORS:
None
ABSENT: DIRECTORS:
Smith
ASSESSMENT
Mr. Mattern presented
a request from
the City of
CANCELLATIONS
Costa Mesa to cancel
sewer assessment
fees on the
City of Costa Mesa
following parcels:
A.P. NUMBER
AMOUNT
YEAR
425 - 423 -04
$ 11.70
1984 -85
425 - 423 -05
11.70
1984 -85
425 - 423 -08
255.64
1984 -85
425 - 423 -18
197.96
1984 -85
425 - 423 -21
147.76
1984 -85
The parcels are vacant lots with no facilities.
MOTION: Director Crank made a motion, seconded by Director
Hanson, to cancel sewer assessment fees in the
total amount of $624.76. Motion carried by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: Smith
County of Orange Mr. Mattern presented a request from the County of
Orange, Real Property Services, to cancel sewer
assessment fees on A.P. No. 427 - 161 -14 in the
amount of $1,170 for the year 1984 -85. The parcel
is vacant land with no facilities.
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MOTION: Director Hanson made a motion, seconded by Director
Crank, to cancel sewer assessment fees in the
amount of $1,170. Motion carried by the following
roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green
NOES: DIRECTORS: None •
ABSENT: DIRECTORS: Smith
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County of Orange Mr. Mattern presented a request from the County of
Orange, Facilities Operations Chief Programming
Section, to cancel sewer assessment fees on A.P.
No. 424 - 271 -29 in the amount of $322.26 for the
year 1984 -85. The fee should be adjusted and to
correctly be assessed at $76.00. The request is
to delete $322.26 to bring the total to the cor-
rect amount.
MOTION: Director Hanson made a motion, seconded by Director
Crank, to delete sewer assessment fees in the
amount of $322.26 on A.P. No. 424 - 271 -29. Motion
carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank., Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: Smith
Isa Iverson Mr. Mattern presented a request from Isa Iverson
to cancel sewer assessment fees on A.P. No. 422
091 -04 in the amount of $8 for the year 1983 -84
and on the same parcel in the amount of $5.73 for
year 1984 -85. The parcel is a vacant lot with no
facilities.
• MOTION: Director Green made a motion, seconded by Director
Hanson, to cancel sewer assessment fees on A.P.
No. 422 - 091 -04 for two years in the total amount
of $13.73. Motion carried by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: Smith
Occupancy Report Manager Mattern read the Occupancy Report showing
there had been neither increase nor decrease in
the trash and garbage collection count; the total
for December 1, 1984 remains at 20,621 units.
MOTION: On motion by Director Hanson, seconded by Director
Crank, and unanimously carried, the Occupancy
Report was received and filed.
Financial Report On motion by Director Hanson, seconded by Director
Crank, and unanimously carried, the Financial Report
was approved as submitted by Mr. Oman.
Project Status Manager Mattern reports that progress is continuing
Report on the Update of District Records at the City; the
construction of the Newport Boulevard Sewer should
® be completed in the next week; the Flower Street
sewer construction will begin the first week in
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Project Status January; the Gisler Pumping Station is out to bid
Report with the opening scheduled for January 2, 1985.
(Continued) Presently one pump is inoperable and it is antici-
pated that construction will begin before any
further breakdowns occur.
Development Status Mr. Hamers showed a plan on the proposed Mola
Report Development on Pinecreek /Village Way /Adams Avenue.
Because of the density of the project, President
Wahner requested Mr. Hamers send a letter to Orange
County Sanitation District stating the Board's con-
cern over the unusually high density and the impact
it could have on line capacity.
RESIGNATION Director Steven R. Smith has submitted his written
Steven Smith resignation effective immediately, from the Board
of Directors of the Costa Mesa Sanitary District.
MOTION: Director Hanson made a motion, seconded by Director
Crank, and unanimously carried, to accept Director
Smith's resignation.
Mr. June advised the Board that the sixty -day per-
iod for appointment of a new member in lieu of an
election begins on this date. Ms. Reichle was
instructed to send press releases for immediate •
publication to the four local newspapers setting
the last date to receive applications as January 2,
1985.
CLAIM A claim was submitted by Hideaki Tochikubo through
Hideaki Tochikubo his attorney for damages to claimants driveway at
2648 Santa Ana Avenue. In 1980 a sewer line was
placed beneath claimants driveway and two years
later cracks were observed in the driveway.
MOTION: Director Hanson made a motion, seconded by Director
Green, to reject the claim and to notify the claims
adjustor, Carl Warren and Company. Motion carried
by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
AGREEMENT Mr. Mattern presented an agreement from the Orange
O.C.S.D. NO. 1 County Sanitation District No. 1 for the collection
Collection of Fees of sewer connection charges within District No. 1,
similar to the collection of fees for Districts 6
and 7.
MOTION: On motion by Director Hanson, seconded by Director •
Crank, the agreement was approved and signatures
authorized, by the following roll call vote:
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MOTION:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green
Collection Fees
NOES DIRECTORS: None
(Continued)
ABSENT: DIRECTORS: None
CALIFORNIA PACIFIC
Mr. Mattern presented a letter from Williamson and
PROPERTIES
Schmidt, Civil Engineers for the California.Pacific
Reimbursement
Properties, expressing interest in a reimbursement
Agreement
agreement on a proposed sewer line relocation on
Channel
the northeast corner of Bristol and Paularino.
MOTION:
Director Crank made a motion, seconded by Director
Green, to deny the request for a reimbursement
agreement on future developments upstream of the
subject development and that a reimbursement agree-
ment may be in order for the parcels downstream.
MOTION:
Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Green
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NOES: DIRECTORS: Hanson
ABSENT: DIRECTORS: None
ORDINANCE NO. 19 Mr. Mattern presented a staff recommendation to
amend Ordinance No. 6, which eliminates reference
to ad valorem tax on surcharges and increases the
surcharge to $3.00 per 1,000 cubic feet of efflu-
ence per month per acre.
MOTION: Director Crank made a motion, seconded by Director
Hanson, to adopt Ordinance No. 19 amending Ordi-
nance 6 relating to permits, permits for surcharges
for excess sewage flow, increasing s.aid charges and
making provisions therefor. Motion carried by the
following roll call vote:
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AYES: DIRECTORS: Wahner, Crank, Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Participation in
Mr. Mattern presented a request from the City of
City Project
Costa Mesa to participate in the redesign of a
Bristol Crossing
sewer line which otherwise would interfere with
Santa Ana -Delhi
proposed construction of a concrete box structure
Channel
on the Bristol Street Crossing the Santa Ana - Delhi.
Channel. The City is presently under contract with
CH2M Hill, a consulting engineering firm to design
this structure and can include this redesign in
their contract for an additional total cost of
$2,200, if approved by the Director.
MOTION:
Director Hanson made a motion, seconded by Director
Green, to agree to this redesign of the sewer line
•
in connection with the City project and to reimburse
the City $2,200 upon completion. Motion carried by
the following roll call vote:
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MOTION: AYES: DIRECTORS: Wahner, Crank, Hanson, Green •
Participation NOES: DIRECTORS: None
(Continued) ABSENT: DIRECTORS: None
WARRANT REPORT Director Crank made a motion, seconded by Director
NO. 84 -10 Green, authorizing the President and Secretary to
sign Report No. 84 -10 instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary Dis-
trict General Fund in the amount of $267,750.48.
Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
WARRANT REPORT Director Crank made a motion, seconded by Director
NO. 84 -11 Green, authorizing the President and Secretary to
sign Report No. 84 -11 instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary Dis-
trict No. 7 Sewer Trunk Fund in the amount of
$21,152.03. Motion carried by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None •
DIRECTOR HANSON Director Hanson announced he has recently been
APPOINTED TO appointed to the California Energy Commission
CA ENERGY BOARD Board.
ADJOURNMENT: President Wahner declared the meeting adjourned
at 8:29 p.m.
President Sec -etary
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