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Minutes - Board - 1984-09-13r • • MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT September 13,1984 Call to Order The meeting was called to order by Vice President Crank at 7:30 p.m. Roll Call Present: Directors - Crank, Hanson, Green, Smith Absent: Directors - Wahner Officials Present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary MINUTES: On motion by Director Green, seconded by Director August 9, 1984 Smith, and unanimously carried, the minutes of the regular meeting of August 9, 1984, were approved as distributed and posted. August 23, 1984 On motion by Director Green, seconded by Director Smith, and unanimously carried, the minutes of the adjourned meeting of August 23, 1984, were approved as submitted and posted. WRITTEN Mr. Mattern circulated a letter from the COMMUNICATIONS California Energy Commission notifying him of a Prefiling Workshop for the Irwindale MSW project which will explain the Commission's licensing process for this type of facility. Mr. Mattern circulated a letter from Mr. June advising the Board of the current status of the Christine Prechel case. Mr. Mattern circulated a copy of a letter sent to the Municipal Resources Recovery Conference as requested by the Board at the August 9 meeting. REFUNDS: Mr. Mattern presented a request from Arthur Arthur Wahlstedt Wahlstedt for refund of sewer assessment fees on A.P. 119 - 321 -51 in the amount of $9.90. The parcel is a small vacant strip of land. MOTION On motion by Director Hanson, seconded by Director Green, the request for refund of $9.90 by Arthur Wahlstedt, 2325 Heather Lane, Newport Beach, California 92660, was approved by the following roll call vote: t AYES: Directors - Crank, Hanson, Green, Smith NOES: Directors - None ABSENT: Directors - Wahner Donald Huebner Mr. Mattern presented a request from Donald Huebner for refund of sewer assessment fees on A.P. 425 - 015 -03 in the amount of $9.90. The parcel contains a garage with no facilities. MOTION On motion by Director Hanson, seconded by Director Green, the request for refund of $9.90 by Donald Huebner, 250 East 16th, #A, Costa Mesa, California 92627, was approved by the following roll call vote: AYES: Directors - Crank, Hanson, Green, Smith NOES: Directors - None ABSENT: Directors - Wahner Rodney Brown Mr. Mattern presented a request from Rodney E. Brown, 2905 Red Hill Avenue, Costa Mesa, California 92626, for refund of connection fees in the amount of $352.50. Mr. Brown was charged twice for the same connections. MOTION On motio Director approved AYES: NOES: ABSENT: n by Director Hanson, seconded by Smith, the request for refund was • by the following roll call vote: Directors - Crank, Hanson, Green, Smith Directors - None Directors - Wahner ASSESSMENT Mr. Mattern presented a request to cancel sewer CANCELLATION assessment fees on A.P. 139 - 163 -16 owned by Gordon Dean Gordon Dean, 2948 Royal Palm Drive, Costa Mesa, California 92626. The parcel is a small rectangular strip of land and has no facilities. MOTION On motio Director approved AYES: NOES: ABSENT: REPORTS: a by Director Hanson, seconded by Green, the cancellation request was by the following roll call vote: Directors - Crank, Hanson, Green, Smith Directors - None Directors - Wahner Occupancy Mr. Mattern read the Occupancy Report showing an increase in the trash and garbage collection count by 8.5 units as of September 1, 1984, bringing the total to 20,621 units. • MOTION On motion by Director Hanson, seconded by Director Smith, and unanimously carried, the report was received and filed. -2- Financial On motion by Director Hanson, seconded by Director Smith, and unanimously carried, the Financial Report was approved as submitted by Mr. Oman. Project Status Mr. Hamers presented the Project Status Report as follows: excellent progress has been made on the project to update District records at the City and it is anticipated the project will be completed in two months; the Newport Boulevard Sewer Project will be rebid on October 1, Risto Construction Company agreed not to rebid the project and fronted $500 to cover the District's cost of rebidding the project; the Flower Avenue Sewer is out to bid with the opening scheduled for October 2, 1984. MOTION On motion by Director Hanson, seconded by Director Green, and unanimously carried, the Project Status Report was received and filed. EASEMENT DEEDS Mr. Hamers reported that improvements on Tract No. 10871 have been completed and he recommended accepting the improvements and the sewer ease- ments. Due to the developer, M. D. Janes • Company, having sold condominium units prior to District acceptance, separate easements must be accepted from the owners as follows: M. D. Janes Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from M.D. Janes Company /Pentridge Cove II Partnership be accepted; sewer improve- ments as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Peter Palmer Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from Peter Palmer be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Cindy Lance Director Hanson made a motion, seconded by Teresa Stolpman Director Smith and unanimously carried, that Easement Deed from Cindy Lance /Teresa Stolpman be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. -3- Maribeth Brennis Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from Maribeth Brennis be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Leroy Kesky Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from Leroy Kesky be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Jordan Otterbein Director Hanson made a motion, seconded by Beth Otterbein Director Smith and unanimously carried, that Keith Otterbein Easement Deed from Jordan Otterbein /Beth Otterbein /Keith Otterbein be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Eugene Sword Director Hanson made a motion, seconded by Margaret Sword Director Smith and unanimously carried, that Easement Deed from Eugene Sword /Margaret Sword be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place • said deed on record with the County Recorder. Michael Harris Director Hanson made a motion, seconded by Lisa C. Harris Director Smith and unanimously carried, that Easement Deed from Michael Harris /Lisa C. Harris be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. William Kincannon Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from William Kincannon be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Marcia Busano Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from Marcia Busano be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. George Anderson Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from George Anderson be accepted; • sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. -4- 'Teresa Allen Director Hanson made a motion, seconded by Kenneth Allen Director Smith and unanimously carried, that Doris Allen Easement Deed from Teresa Allen /Kenneth Allen/ Doris Allen be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Kathleen Gevorkian Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from Kathleen Gevorkian be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Design Wire Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from Design Wire be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Richard Broming Director Hanson made a motion, seconded by Teresa Broming Director Smith and unanimously carried, that Easement Deed from Richard Broming /Teresa Broming be accepted; sewer improvements as constructed, 0 be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Jeannie Flentye Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from Jeannie Flentye be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. James Schwab Director Hanson made a motion, seconded by Director Smith and unanimously carried, that Easement Deed from James Schwab be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Anthony Vanus Director Hanson made a motion, seconded by Maria Perez Director Smith and unanimously carried, that Easement Deed from Anthony Vanus /Maria Perez be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. Frank C. Flentye Director Hanson made a motion, seconded by • Director Smith and unanimously carried, that Easement Deed from Frank C. Flentye be accepted; sewer improvements as constructed be accepted; and Ms. Reichle instructed to place said deed on record with the County Recorder. -5- GISLER PUMP Mr. Hamers presented a proposal to begin the STATION design phase on the Gisler Pumping Station which will convert the station from the wet -well/ Proposal for dry well type of pump to submersible in conti- Design Phase nuity with the other pump stations. He proposed the following per diem rates: Engineering $ 40 /hour Drafting 35 /hour Surveying 130 /hour The total design cost is not to exceed $9,500 and the billing will be only for actual time worked. MOTION Director Hanson made a motion, seconded by Director Smith to accept the proposal as pre- sented, not to exceed $9,500. Motion carried by the following roll call vote: AYES: Directors - Crank, Hanson, Green, Smith NOES: Directors - None ABSENT: Directors - Wahner WEST CARRIAGE Mr. Hamers presented a letter from Mr. Alan CONSTRUCTION Gussin, West Carriage Construction Company COMPANY stating they were agreeable to sharing the actual construction costs on a 50 -50 basis for replacement of a sewer lateral adjacent to their development at 789 and 791 West 18th Street, the District's share amounting to $2,000. MOTION Director Smith made a motion, seconded by Director Hanson, to authorize payment of $2,000 to West Carriage Construction Company, 327 East Richland, Orange, California 92665. Motion carried by the following roll call vote: AYES: Directors - Crank, Hanson, Green, Smith NOES: Directors - None ABSENT: Directors - Wahner CANCELLATION OF Mr. June reported the sewer service agreements SEWER SERVICES that were entered into pending the establishment AGREEMENTS of the Sewer User Fee should now appropriately be cancelled. MOTION Director Hanson made a motion, seconded by Director Smith to cancel the following sewer service agreements: Automobile Club of Southern California; The Irvine Company (2); Southern California District Assemblies of God; United California Bank for Canadian Indemnity; Wimbledon Associates, Wimbledon Village Associates and McLain Development (one agreement); Southern C: California College /Newport Christian Center; Two Two Center /C. J. Segerstrom & Sons; and M. D. Janes Company. Mr. June was directed to take the necessary legal steps to cancel these agree- ments. Motion carried by the following roll call vote: AYES: Directors - Crank, Hanson, Green, Smith NOES: Directors - None ABSENT: Directors - Wahner WARRANT REPORT Director Hanson made a motion, seconded by NO. 84 -04 Director Green, authorizing the President and Secretary to sign Report No. 84 -04 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $174,853.62. Motion carried by the following roll call vote: AYES: Directors - Crank, Hanson, Green,,Smith NOES: Directors - None ABSENT: Directors - Wahner WARRANT REPORT Director Hanson made a motion, seconded by NO. 84 -05 Director Green, authorizing the President and Secretary to sign Report No. 84 -05 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District No. 7 Trunk Sewer Fund in the amount of $14,281.87. Motion carried by the following roll call vote: AYES: Directors - Crank, Hanson, Green, Smith NOES: Directors - None ABSENT: Directors - Wahner ADJOURNMENT Vice President Crank declared the meeting adjourned at 8:05 p.m. -7- Secretary