Minutes - Board - 1984-07-12MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
July 12, 1984
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hanson, Green, Smith
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Florine Reichle, Assistant
Secretary
MINUTES: On motion by Director Green, seconded by Director
June 14, 1984 Smith and unanimously carried, the minutes of the
regular meeting of June 14, 1984, were approved as
distributed and posted.
.REFUNDS: Mr. Mattern presented a request from Stephen Fabeck
Stephen Fabeck for refund of sewer assessment fees on AP. No.
426 - 182 -07, a 55 unit trailer park located at 2060
Newport Boulevard. He should have been assessed
$8.00 per unit instead of $9.10, therefore he is
requesting a refund in the total amount of $60.5 "0.
On motion by Director Crank, seconded by Director
Green, the request for refund of $60.50 by Stephen
Fabeck, 2500 Albert Way, Arcadia, California 91006,
was approved by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ASSESSMENT Mr. Mattern presented a request from the State of
CANCELLATION: California, Department of Public Works, for cancel -
State of California lation of sewer assessment charges on A.P. No.
141 - 531 -02. The parcel is vacant land and should
not have been assessed.
On motion by Director Green, seconded by Director
Hanson, the cancellation was approved by the fol-
lowing roll call vote:
MOTION: AYES: DIRECTORS - Wahner, Crank, Hanson, Green, •
(Continued) Smith
Assessment NOES: DIRECTORS - None
Cancellation ABSENT: DIRECTORS - None
OCCUPANCY Mr. Mattern read the Occupancy Report showing there
REPORT had been neither increase nor decrease in the occu-
pancy count for the month of June. The count
remains at 20,612.50 units as of July 1, 1984.
MOTION: On motion by Director Hanson, seconded by Director
Green, and unanimously carried, the report was
received and filed.
FINANCIAL REPORT On motion by Director Hanson, seconded by Director
MOTION: Green, and unanimously carried, the Financial
Report for June, 1984 was approved as submitted by
Mr. Oman.
PROJECT STATUS Mr. Hamers presented the Project Status Report as
REPORT follows: Progress continues on the project updat-
ing district records at the City; plans and speci-
fications are out to bid on the Newport Boulevard
Sewer with the bid opening scheduled for July 30;
and the Flower Avenue Sewer is being designed.
MOTION: On motion by Director Hanson, seconded by Director •
Green, and unanimously carried, the Project Status
Report was received and filed.
ADAMS AVENUE Mr. Hammers reported that the contractor is doing
SEWER PROJECT an excellent job on the Adams Avenue sewer but has
exceeded the time allotted to complete the project.
He was instructed to notify the contractor, Floyd -
Kordick J.V., of the Board's concern over the length
of time already spent in construction and to advise
them that unless a time extension is properly filed,
liquidated damages may be considered.
COUNTY SURPLUS Mr. Mattern reported that a letter has been received
PROPERTY - from the County regarding the surplus property on
COGENERATION PLANT Bristol Street in Costa Mesa in which the District
had expressed interest. Staff was directed to
notify the County that the District is exploring
the possibility of using the property as a site for
a cogeneration plant to convert solid waste into
energy and to inquire as to their time restraints
on the property. Direction was also given staff
to investigate the related EIR requirements and to
contact the Orange County Sanitation Districts and
the Cities of Newport Beach and Costa Mesa to deter-
mine their interest in a joint venture project. 0
- 2 -
J. RAY DEVELOPMENT - Staff reported they are continuing to study alter
Bristol and Red Hill native.plans and associated costs and will be pre-
pared to present their findings to the Board at
the August 9, meeting.
SOLID WASTE DISPOSAL Mr. Oman informed the Board that he has calculated
SPECIAL ASSESSMENT the Solid Waste Disposal Special Assessment rate
and recommends adopting the rate of $62 per year
for the 1984 -85 Fiscal Year.
MOTION: On motion by Director Hanson, seconded by Director
Green, the Solid Waste Disposal Special Assessment
Rate was adopted as recommended to be in effect
July 1, 1984, by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
LIQUID WASTE Mr. Oman informed the Board that he has calculated
DISPOSAL SPECIAL the Liquid Waste Disposal Special Assessment Rate
ASSESSMENT RATE for Fiscal Year 1984 -85, and recommends the follow-
ing:
Single Family $ 8.70
�- Multi /Mobile Homes $ 9.70
Commercial /Industrial /Other $16.40
MOTION: On motion by Director Hanson, seconded by Director
Smith, the Liquid Waste Disposal Special Assessment
Rate was adopted as recommended to be in effect
July 1, 1984, by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
SEWER ALARM SYSTEM Mr. Mattern reported bids have been received by the
City for the new radio system and the District's
sewer alarm system. Two bidders submitted bids of
"no bid" and Motorola Company submitted a bid of
$195,059.30 for hardware and installation. Plan-
ning Research Company (PRC) submitted a bid for
software and programming in the amount of $40,000,
the total project would be $235,059.30. The engi-
neer's estimate was $250,000.
MOTION: Director Hanson made a motion, seconded by Director
Crank, to award the contract to Motorola Corpora-
tion in the amount of $195,059.30 and PRC in the
amount of $40,000, by the following roll call vote:
- 3 -
MOTION: ' AYES: DIRECTORS -
(Continued)
Sewer Alarm NOES: DIRECTORS -
ABSENT: DIRECTORS -
RETIREMENT DINNER - Director Hanson said
Fred Harper retirement dinner fo
of the Orange County
He invited the other
Wahner, Crank, Hanson, Green,
Smith
None
None
he will be attending the
r Fred Harper, General Manager
Sanitation District on July 22.
directors to join him.
MOTION: On motion by Director Green, seconded by Director
Smith, two representatives were approved to attend
the dinner, with reimbursement to be made under
Manager's expenses. Motion carried by the follow-
ing roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
WARRANT REPORT Director Crank made a motion, seconded by Director
No. 84 -01 Hanson, authorizing the President and Secretary to
sign Report NO. 84 -01, instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary Dis-
trict General Fund in the amount of $227,681.82.
Motion carried by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
WARRANT REPORT Director Crank made a motion, seconded by Director
No. 84 -02 Hanson, authorizing the President and Secretary to
sign Report NO. 84 -02, instructing the County Auditor
to draw a warrant from the Costa Mesa Sanitary Dis-
trict Facilities Revolving Fund in the amount of
$142.50. Motion carried by the following roll call
vote:
AYES: DIRECTORS - Wahner, Crank, Hanson, Green,
Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ADJOURNMENT President Wahner declared the meeting adjourned
at 8:45 p.m. to Thursday, August 2, 1984, at 7:30
p.m., for the purpose of conducting the annual
public hearings related to trash and sewer assess-
ments for the forthcoming fiscal year.
President
4 -
" - -�, ,�, Z, XRK__,,-;
Secretlary