Minutes - Board - 1984-06-14MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
June 14, 1984
Call to Order The-meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hanson, Green, Smith
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Rob Hamers,'Engineer
Robert Oman, Finance Director
Florine Reichle, Assistant
Secretary
GUESTS Mr. Johnnie Freeman, Van Dell and Associates;
James W. Ray, J. Ray Construction Company; and
Jorge Alvarez, M.D. Janes Company.
MINUTES: On motion by Director Hanson, seconded by Director
May 10, 1984 Green and unanimously carried, the minutes of the
regular meeting of May 10, 1984, were approved as
distributed and posted.
May 17, 1984 On motion by Director Hanson, seconded by Director
Green and unanimously carried, the minutes of the
regular adjourned meeting of May 17, 1984, were
approved as distributed and posted.
MINUTE AMENDMENT On motion by Director Hanson, seconded by Director
April 12, 1984 Green and unanimously carried, the minutes of
April 12, 1984, were amended to include the
following: "Director Hanson made a motion,
seconded by Director Green, authorizing the
President and Secretary to sign Report No. 83 -18,
instructing the County Auditor to draw a warrant
from the Costa Mesa Sanitary District General Fund
in the amount of $169,189.17. Motion carried by
the following roll call vote:
AYES: DIRECTORS - Wahner, Crank; Hanson,
Green, Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None"
WRITTEN Mr. Mattern circulated letter and invoice from
COMMUNICATIONS Bayly, Martin and Fay Insurance Engineers, for
renewal of the Public Officials Liability Insurance
Bayly, Martin for a three -year term, in the amount of $11,861.
and Fay He stated this item is included on the warrant
list for payment.
City of Costa Mesa He also mentioned the communications included in
the Agenda package; a letter and invoice from the
City of Costa Mesa for reimbursement for funds
expended on District facilities in conjunction
with the construction of East 17th Street from
Newport Boulevard to Orange Avenue, in the amount
of $17,112.59. He stated this item is also
included on the warrant list for payment.
Construction of Messrs. Ray and Freeman addressed the Board on
Sewer Facilities behalf of their project to develop the site on
at Bristol and the southeast corner of Bristol and Red Hill.
Red Hill They asked for special consideration to have the
District design and construct sewer facilities to
this property in exchange for the easement across
the property. After discussion, the Board felt
that any decision to be made would have to follow
an extensive investigation and report by Staff.
MOTION On motion by Director Green, seconded by Director
Smith and unanimously carried, Staff was directed
to investigate this request and prepare a report
for Board consideration at the August 9 meeting.
Request to Accept Mr. Jorge Alvarez addressed the Board to request
Sewer System - that the District accept the sewer system for the
M. D. Janes Pentridge Cove Phase II project. The project was
Company 90% completed in 1981 prior to a change in policy.
He is requesting acceptance of the system and
easements in accordance with the policy that was
existing at the time construction began.
MOTION On motion by Director Hanson, seconded by Director
Crank, the sewer system for Pentridge Cove Phase II
was approved for acceptance and maintenance by the
District and Mr. Alvarez was instructed to prepare
the appropriate easement deeds. Motion carried by
the following roll call vote:
AYES: DIRECTORS -
NOES: DIRECTORS -
ABSENT: DIRECTORS -
Wahner, Crank, Hanson,
Green, Smith
None
None
REFUNDS Mr. Mattern presented two requests from Harry
Andover Associates Owensby, Andover Associates, for refund of sewer .
assessment fees for 1983 -84 on the following
parcels: A.P. Nos. 424 - 141 -14 and 424 - 391 -11.
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Andover Associates Mr. Mattern explained that according to policy,
(Continued) refunds or credits are not recommended because
the commercial fee had been reduced twice since
the initial hearings on the assessment user fee
and that fees were based on the total square
footage and that Board policy allows.for reduction
in non - sewered square footage for future year's
assessment.
MOTION On motion by Director Hanson, seconded by Director
Crank, the requests for refund were denied.
Motion carried by the following roll call vote.:
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AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS'- None
Equidon Contractors Mr. Mattern presented a request from Equidon
Contractors for refund of connection fees in the
amount of $142.50, that were paid twice.
MOTION On motion by Director Crank, seconded by Director
Green, the request for refund was approved by
the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ASSESSMENT Mr. Mattern presented a request from the County
CANCELLATIONS of Orange to cancel sewer assessment fees on the
following parcels:
County of Orange
Parcel # Year Amount
119 - 200 -27 1983 -84 $16.20
119 - 232 -23 1983 -84 $16.20
119 - 351 -26 1983 -84 $16.20
The parcels contain no facilities and should not
have been assessed.
MOTION On motion by Director Green, seconded by Director
Hanson, the cancellation of fees in the total
amount of $48.60 was approved by the following
roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
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City of Costa Mesa Mr. Mattern presented a request from the City of
Costa Mesa to cancel trash assessment fees on the
following parcels:
Parcel # Year Amount
412 - 043 -32 1980 -81 $ 50.00
422 - 251 -07 1981 -82 -83 117.99
422 - 271 -02 1981 -82 -83 122.77
422 - 271 -05 1981 -82 -83 165.03
The parcels are owned by a public agency and should
not have been assessed.
MOTION On motion by Director Green, seconded by Director'
Smith, the cancellation of fees in the total
amount of $455.79 was approved by the following
roll call vote:
AYES: DIRECTORS -
NOES: DIRECTORS -
ABSENT: DIRECTORS -
Wahner, Crank, Hanson,
Green, Smith
None
None
Occupancy Report Mr. Mattern read the Occupancy Report showing
there had been neither an increase nor decrease
in the occupancy count for trash and garbage
collection as of June 1, 1984; the total remains
20.612.50 units.
MOTION On motion by Director Hanson, seconded by
Director Green, and unanimously carried, the
Occupancy Report was received and filed.
Financial Report On motion by Director Hanson, seconded by
Director Green, and unanimously carried, the
Financial Report for May 1984 was approved as
submitted by Mr. Oman.
Project Status Mr. Hamers presented the Project Status Report
Report as follows: Construction on the Adams Avenue
Pumping Station is proceeding and should be
completed by the end of June; the project to
Update District Records at the City is continuing;
permit has been received from Caltrans for work
within Newport Boulevard right -of -way. The plans
and specifications will be out to bid on June 25,
with construction beginning following the summer
season; design is in progress on the Flower
Avenue Sewer with one change from last month's
report. Included in the project will be a small
area on Irvine Avenue of less than 250 feet.
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* MOTION
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On motion by Director Hanson, seconded by Director
Crank, and unanimously approved, the Project Status
Report was received and filed.
State of California On last month's agenda, the Board approved cancel -
Assessment lation of assessment fees on A.P. No. 425 - 252 -02;
Cancellation the property owner was incorrectly shown as the
Correction City of Newport Beach. Correction should show
the owner as the State of California, Real Estate
Division. On motion by Director Green, seconded
by Director Smith, and unanimously carried, the
correction was approved.
Policy Statement The policy for the Sewer Services Assessment was
Sewer Assessment presented to the Board at the last meeting. Staff
Service has studied this statement and made some correc-
tions and is now recommending approval.
MOTION On motion by Director Smith, seconded by Director
Green, the Sewer Services Assessment Policy dated
June 14, 1984, was approved,by the following roll
call vote:
•ISDOC Membership
Renewal
AYES: DIRECTORS -
NOES: DIRECTORS -
ABSENT: DIRECTORS -
Wahner, Crank, Hanson,
Green, Smith
None
None
On motion by Director Hanson, seconded by Director
Smith, the renewal of membership in the Independent
Special Districts of Orange County in the amount
of $25.00, was approved by the following roll call
vote:
AYES: DIRECTORS -
NOES: DIRECTORS -
ABSENT: DIRECTORS -
Wahner, Crank, Hanson,
Green, Smith
None
None
Preliminary Budget Mr. Oman distributed copies of the 1984 -85
1984 -85 preliminary budget for review, with action to
be taken at a later date. He indicated there
have been slight changes made in the format.
Warrant Report Director Hanson made a motion, seconded by Director
No. 83 -21 Smith, authorizing the President and Secretary to
sign Report No. 83 -21, instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$210,399.69. Motion carried by the following
roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS None
ABSENT: DIRECTORS - None
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Warrant Report Director. Hanson made a motion, seconded by
No. 83 -22 Director Smith, authorizing the President and
Secretary to sign Report No. 83 -22, instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District No. 7 Trunk Sewer
Fund in the amount of $7,466.81. Motion carried
by the following roll call vote:
AYES: DIRECTORS - Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS - None
ABSENT: DIRECTORS - None
ADJOURNMENT President Wahner declared the meeting adjourned
at 8:36 p.m.
Secr tary
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