Minutes - Board - 1984-03-08E,
MINUTES OF THE REGULAR MEETING
` BOARD OF DIRECTORS
i� COSTA MESA SANITARY DISTRICT
March 8, 1984
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hanson, Green, Smith
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Roy June, Attorney
Rob Hamers, Engineer
Robert.Oman, Finance Director
Florine Reichle, Assistant.
Secretary
MINUTES: On motion by Director Green, seconded by Director
February 9, 1984 Crank, and unanimously carried, the minutes of
the regular meeting of February 9, 1984, were
approved as corrected, distributed and posted.
WRITTEN Mr. Mattern circulated a letter from General
COMMUNICATIONS Services Agency, County of Orange, in answer to
our inquiry about purchasing surplus property
on Bristol. They indicated a four -month hold
had been placed on the property pending the
completion of the John Wayne Airport Master Plan.
A letter was circulated from the Environmental
Protection Agency informing us that they are
cancelling the Final Environmental Impact State-
ment for County Sanitation Districts of Orange
County on the Wastewater Management Facilities
Plan and the reasons therefor.
MOTION On motion by Director Hanson, seconded by Director
Green, and unanimously carried, the correspondence
was received and filed.
REPORTS Mr. Mattern presented a request from Edith
Refunds Beamish, to refund Sewer Assessment fees in the
amount of $9.90 on A.P. No. 439 - 112 -33. The
parcel'is a greenbelt area.
•
MOTION Director Crank made a motion, seconded by Director
Edith Beamish Hanson, to approve refund of $9.90 to Edith
Refunds Beamish, 389 La Canada Way, Costa Mesa, California
92627. Motion carried by the following roll call
vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
Marvin Morris Mr. Mattern presented a request from Marvin Morris
to refund Sewer Assessment fees of $9.90 on
A.P. No. 439 - 112 -32. This parcel is a greenbelt
area.
MOTION Director Hanson made a motion, seconded by
Director Green, to approve refund of $9.90 to
Marvin Morris, 388 Mira Loma Place, Costa Mesa,
California 92627. Motion carried by the following
roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
Doyle & Shields Mr. Mattern presented a request from Doyle and •
Development Company Shields Development Company to refund Sewer
Assessment fees of $16.20 on A.P. No. 439 - 140 -01.
The parcel is vacant land with no facilities.
MOTION Director Hanson made a motion, seconded by
Director Green, to approve refund of $16.20 to
Doyle and Shields Development Company, Post Office
Box 130, Westminster, California 92683. Motion
carried by the following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
Assessment Mr. Mattern presented a request from the County
Cancellations - of Orange to cancel Sewer Assessment charges of
United States $16.20 on A.P. No. 418 - 182 -04. This parcel is
of America owned by the Federal Government and is a small,
vacant piece of land.
•
-2-
r
MOTION Director Hanson made a motion, seconded by
United States Director Crank, to cancel Sewer Assessment fees
of America in the amount of $16.20, on A.P. No. 418 - 182 -04.
Motion carried by the,following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
California Mr. Mattern presented a request from California
Division of Division of Highways to cancel Sewer Assessment
Highways charges of $16.20 on A.P. No. 424 - 221 -17. The
parcel is a vacant lot.
MOTION Director Green made a motion, seconded by
Director Smith, to approve cancellation of fees
as requested by the California Division of
Highways, in the amount of $16.20. Motion
carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Newport -Mesa Mr. Mattern presented a request from Costa Mesa
Unified School Union School District (NMUSD) to cancel Trash
District Assessment fees of $35.00 on A.P. No. 139 - 641 -02
,for the year 1977 -78. This parcel is a small
vacant strip of land.
MOTION Director Hanson made a motion, seconded by
Director Crank, to.approve cancellation of trash
assessment fees as requested by the Newport -Mesa
Unified School District, 1847.Placentia Avenue,
Costa Mesa, California 92627, in the amount of $35.
Motion carried by the following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
Occupancy Mr. Mattern read the Occupancy Report showing
Report there had been neither increase nor decrease in
the trash and garbage collection as of March 1,
1984; the total remains at 20,612.50 units.
MOTION On motion by Director Hanson, seconded by
Director Crank, and unanimously carried, the
Occupancy Report was received and filed.
-3-
Financial On motion by Director Hanson, seconded by
Report Director Green, and unanimously carried, the
Financial Report for February 1984 was approved
as submitted by Mr. Oman. 0
Project Status Mr. Hamers presented the Project Status Report
Report as follows: contractor on Adams Avenue Pumping
Station Project is experiencing a small delay
due to problems associated with purchasing
materials; however, construction is still on
schedule; project to Update District Records at
City is continuing; construction plans on the
Newport Boulevard Sewer Project have been pre -
pared and submitted to affected utility companies
for review; and work has not begun on the Flower
Avenue Sewer Project.
Pomona Avenue Bids were opened for the Construction of the
Sewer - Pomona Avenue Sewer on February 27. There were
Project 1112100 -80 six bids opened with the three low bidders being:
Miramontes Construction Company, Inc. $43,736.00
Peter C. David Company 48,805.00
Gary J. herman, Inc. 50,477.43
Award of Mr. Hamers said the low bidder appears to meet
Contract all the requirements as specified in the bid
documents and recommended award of contract. •
MOTION On motion by Director Crank, seconded by
Director Green, the contract was awarded to
Miramontes Construction Company, Inc., 623 North
Vineland Avenue, La Puente, California 91744, in
the amount of $43,736.00.
Proposal to
Mr. Hamers presented
a proposal to
complete the
Complete
construction phase on
the
Pomona Avenue Sewer
Construction
Project as follows:
Phase Pomona
Avenue Sewer
Engineering 16
hrs
@ $ 40 /hr
= $ 640
Project
Drafting 5
hrs
@ $ 35 /hr
= 175
Inspection 60
hrs
@ $ 25 /hr
= 1,500
Surveying 8
hrs
@ $125 /hr
= 1,000
TOTAL $3,315
These figures represent the maximums and billing
will be only for actual time worked.
-4-
MOTION Director Green made a motion, seconded by
Director Smith, to: accept the proposal as pre -
sented, not to exceed $3,315. Motion carried
by the following roll call vote:
Agreement - City Mr. Mattern presented an agreement between the
of Costa Mesa City of Costa Mesa and the District for sewer
Assessment improvements within the area designated as South
District 82 -2 Coast Metro Center (Assessment District 82 -2).
Upon completion of the works of improvement, said
• improvements shall become the property of and be
owned, managed and controlled by the District.
-5- ,
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
OCSD 1, 5, 6, 7
Mr. Hamers gave a verbal report on the Orange
Master Plan
County Sanitation Districts' Nos. 1, 5, 6, and 7
Trunk Sewer
Master Plan for Trunk Sewer Facilities. He
Facilities
offered this report for information purposes
only as it does not directly affect any of the
Costa Mesa Sanitary District facilities.
Underground
Mr. June gave a report on Compliance with AB 1606
Service Alert
having to do with membership in a regional noti-
fication center concerning underground installa-
tions. He concluded by saying that the District
need not join a program of this type until
January 1, 1985, unless the Board felt some form
of benefit could be, gained by early membership.
23rd Street
The 23rd Street Pumping Station and Force Main
Pumping Station
Project has been satisfactorily completed and
®and Force Main -
was accepted by the Board at their regular meeting
Notice.of
February 9, 198.4. Because the bonding company was
Completion
completing the project, the Board ordered that
the filing of the Notice of Completion be delayed
until after the regular meeting in March.
MOTION
On motion by Director Hanson, seconded by
Director Smith, the Board of Directors of the
Costa Mesa Sanitary District-authorized the
filing of the Notice of Completion on the 23rd
Street Pumping Station and Force Main, upon the
recommendation of the Attorney for the District,
Mr. June. Motion carried by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Agreement - City Mr. Mattern presented an agreement between the
of Costa Mesa City of Costa Mesa and the District for sewer
Assessment improvements within the area designated as South
District 82 -2 Coast Metro Center (Assessment District 82 -2).
Upon completion of the works of improvement, said
• improvements shall become the property of and be
owned, managed and controlled by the District.
-5- ,
MOTION Director Hanson made a motion, seconded by
Director Crank to authorize execution of the
agreement. Motion carried by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
CLAIM - Mrs. Gavin, 1608 Elm Avenue, presented a claim
Bonita Gavin for reimbursement in the amount of $41.88 for
the cost of having the line cleared and some
cleanup inside the house at the above address on
December 20, 1983. She claimed tree roots from
the parkway tree caused the backup. Staff
investigation did not reveal stoppage had occurred
in the main line but rather in the sewer lateral
from the house to the main line. Staff also
suggested that if the tree roots are causing the
problem, she should contact Leisure Services
Department to verify and make recommendations.
MOTION Director Green made a motion, seconded by
Director Smith, to deny the claim as presented
by Mrs. Gavin as it is clearly stated in
Ordinance No. 8 that the maintenance of the
sewer lateral from the house to the main line
is the property owner's responsibility in all
cases. Motion carried by the following roll
call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
Warrant Report Director Hanson made a motion, seconded by
No. 83 -16 Director Green, authorizing the President and
Secretary to sign Report No. 83 -16, instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District General Fund in
the amount of $165,369.22. Motion carried by
the following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hanson,
Green, Smith
None
None
•
•
Warrant Report Director Hanson made a motion, seconded by
No 83 -17 Director Green, authorizing the President and
Secretary to sign Report No. 83 -17, instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District No. 7 Trunk Sewer.
Fund in the amount of $15,429.19. Motion carried
by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
ISDOC MEETINGS On motion by Director Crank, seconded by Director
Green, reimbursement for the purchase of refresh-
ments for meetings of the Independent Special.
Districts of Orange County when hosted by Costa
Mesa Sanitary District, was approved by the
following roll call vote:
ADJOURNMENT
9
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green, Smith
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
The President declared the meeting adjourned at
8:05 p.m.
-7-