Minutes - Board - 1983-08-11Call to Order
Roll Call
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
August 11, 1983
The meeting was called to order by President
Wahner at 7:30 p.m.
Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present:'
resent : ' Bruce Mattern, Manager
Roy June, Attorney
Robert Oman, Finance Director
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
MINUTES On motion by Director Green, seconded by Director
July 14, 1983 Hanson, the minutes of the regular meeting on
• August 4, 1983 July 14, 1983, and the adjourned meeting on
August 4, 1983, were approved as distributed and
posted.
WRITTEN Mr. Mattern circulated a letter from Thomas Dawes,
COMMUNICATIONS Orange County Sanitation District concerning the
schedule of District Collection System Projects
for Districts 1 and 6, and a copy of the California
Special Districts' Association Newsbrief. The
correspondence was received and filed.
REPORTS Mr, Mattern read the Occupancy Report showing the
Occupancy July 1, 1983, count at 21,051.5 units; less 7.0
units based on the Board action of June 13, 1983;
minus 410.0 units following the trash assessment
adjustment; plus the addition of 11.0 occupancies;
bringing the total as of August 1, 1983, to
20,645.5 units.
MOTION On motion by Director Crank, seconded by Director
Hutchison, and unanimously carried, the report was
received and filed.
Financial On motion by Director Hanson, seconded by Director
Green, and unanimously carried, the Financial
Report for July 1983 was approved as submitted by
• Mr. Oman.
Project Status
Mr. Hamers reported the Design Phase of the Adams
Avenue Pumping Station is nearing completion and •
the Update of District Records at City Project is
continuing.
MODIFICATIONS TO
Mr. Hamers informed the Board that Gallacher Com-
EXISTING PUMPING
pany, Incorporated, 1127 Baker Stret, Costa Mesa,
STATIONS
California 92626, had completed the Modifications
Project Acceptance
to Existing Pumping Stations in accordance with
approved plans and specifications.
MOTION
Director Green made a motion, seconded by Director
Hutchison, that the Modifications to Existing Pump-
ing Stations be accepted and the Notice of Comple-
tion filed with the County Recorder; the retention
of $1,616.50 be paid to the Contractor 35 days from
the date of recording; the Faithful Performance and
Labor and Materials Bonds be exonerated 35 days
from the date of recording; and that the One -Year
Guarantee Bond be held for one year from date that
Notice of Completion is filed. Motion carried by
the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None •
ABSENT: DIRECTORS: None
23RD STREET Mr. Hamers presented Change Order No. 1 from Robert
PUMPING STATION C. Castongia, Incorporated, 12333 -1/2 Woodruff Ave -
Change Order No. 1 nue, Downey, California 90241, on Project No.
1112100 -77, 23rd Street Pumping Station and Force
Main, in the amount of $3,718.04.
MOTION On motion by Director Crank, seconded by Director
Hutchison, Change Order No. 1 was approved by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
MASTER PLAN UPDATE At the July 14, meeting Mr. Hamers distributed
Accept Project copies of the revised Master Plan Update. Presi-
dent Wahner complimented Mr. Hamers on the revision
of the document, stating the information was com-
plete and well presented. •
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.MOTION On motion by Director Hanson, seconded by Director
• Green, the Master Plan Update Project was accepted
by the following roll call vote and copy shall
remain:on file in the District Office.
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
ANNEXATION NO. 213 Mr. June presented a resolution making application
Making Application to the Local Agency Formation Commission for Annex-
ation No. 213 to the Costa Mesa Sanitary District.
He informed the Board that annexation fees had been
received along with the letter of request.
RESOLUTION Director Hanson made a motion, seconded by Director
NO. 83 -393. Crank, that Resolution No. 83 -393, being A RESO-
LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA,
MAKING APPLICATION TO THE LOCAL AGENCY FORMATION
COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE
ANNEXATION OF TERRITORY TO THE DISTRICT, BEING
ENGINEER'S NO. 213, be adopted. Motion was carried
by the following roll call vote:
• AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Zero Tax Exchange Mr. June informed the Board that a resolution con -
Annexation No. 213 senting to Zero Tax Exchange would be required by
the County before application for annexation can
be accepted.
RESOLUTION Director Hutchison made a motion, seconded by Direc-
NO. 83 -394 for Green, that Resolution No. 83 -394, being A RESO-
LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, CON-
SENTING TO ZERO TAX EXCHANGE ON ANNEXATION NO. 213,
TO THE DISTRICT: ESTABLISHING CONDITIONS OF WAIVER
AND STATING REASONS THEREFOR, be adopted. Motion
was carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
40 NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
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Corrections /Cancel- Mr. June informed the Board that a letter had been
lations to Tax Roll received from the County requesting a resolution •
for Special Assess- by the Board of Directors delegating a city staff
ments member or members to authorize corrections or can-
cellations to the tax roll for special assessments.
RESOLUTION Director Crank made a motion, seconded by Director
NO. 83 -395 Hanson, that Resolution No. 83 -395, being A RESO-
LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA,
DESIGNATING CERTAIN PERSON TO AUTHORIZE THE AUDITOR -
CONTROLLER FOR THE COUNTY OF ORANGE TO MAKE ADDI-
TIONS, DELETIONS AND CORRECTIONS TO SPECIAL ASSESS-
MENTS BEING COLLECTED ON THE COUNTY TAX ROLL AND
GIVING REASONS THEREFOR, be adopted. Motion was
carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
EASEMENT DEED Mr. Mattern submitted an Easement Deed from Mr.
Donald Place and Mrs. A. C. Sterling, Mr. and Mrs. E. Gary
Smith, Mr. and Mrs. Jeffery K. Dore, and Mr. and
Mrs. Harvey R. Jacobs for Tract No. 10156, located •
in Newport Beach but within the Costa Mesa Sanitary
District boundaries. Director Crank made a motion,
seconded by Director Hutchison, to accept the Ease-
ment Deed and Ms. Reichle was instructed to place
the deed on record with the Orange County Recorder.
Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Trash Contractor In accordance with the contract between the Dis-
Rate Adjustment trict and Orco Disposal, Incorporated, dated
April 3, 1974, and as amended August 7, 1974,
Section IV "Formula for Compensation Calculation,"
the following calculation of the recommended rate
to be effective July 1, 1983, was submitted by
Mr. Oman, to reflect a 1.71 percent increase to
$4.237 per occupancy per month.
MOTION On motion by Director Hanson, seconded by Director
Crank, the rate was approved by the following roll •
call vote:
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MOTION AYES: DIRECTORS: Wahner, Crank, Hutchison,
Trash Contractor Hanson, Green
(Continued)
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Warrant Report Director Hanson made a motion, seconded by Director
No. 83 -04 Green, to authorize the President and Secretary to
sign Report No. 83 -04, instructing the County Audi-
tor to draw a warrant from the Costa Mesa Sanitary
District General Fund in the amount of $58,998.65.
.MOTION Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Sewer Assessment Mr. Oman informed the Board that the tax roll from
District Funds the County for the Sewer Assessment District showed
the total amount generated as $553,247 which is
lower than was anticipated, but due to a correction
in the balance of the cash reserves the shortfall
will be covered by the excess funds.
ADJOURNMENT: President Wahner declared the meeting adjourned at
8:10 p.m. to Thursday, August 18, 1983, at 7:30 p.m.
in the First Floor Conference Room for the purpose
of adopting the 1983 -84 budget.
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Secretary