Minutes - Board - 1983-05-12r.
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MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
May 12, 1983
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
'Roll Call Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present: Bruce Mattern, Manager
Robert Oman, Finance Director
Roy June, Attorney
Rob Hamers, Engineer
Florine Reichle, Assistant
Secretary
Guests: Wayne Sylvester, Orange County
Sanitation Districts
MINUTES
On motion by Director Green, seconded by Director
April 14, 1983
Hanson, and unanimously carried, the minutes of
the regular meeting of April 14, 1983, were
approved as distributed and posted.
WRITTEN
Mr. Mattern circulated a copy of the California
COMMUNICATIONS
Special Districts' Association Newsbrief.
SEWER ASSESSMENT
Mr. Wayne Sylvester, Assistant to the General Man -
DISTRICT
ager of Orange County Sanitation Districts, pre -
sented a draft of the mailer which will be sent to
all property owners within the District notifying
them of the proposed Sewer Services Assessment
District and dates of the workshops and public
hearing.
MOTION
On motion by Director Hanson, seconded by Director
Approve Rates
Hutchison, the proposed annual rates as contained
in the mailer were approved by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Dates Set for On motion by Director Hutchison, seconded by Direc-
Public Workshops for Crank, the dates for the joint public workshops
were approved and scheduled for May 31 and June 2,
MOTION 1983, in the Costa Mesa Civic Center Council Cham-
Dates Set for bers,on June 6, 1983, at the Neighborhood Communito
Public Workshops Center. Motion carried by the following roll call
(Continued) vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Date Set for On motion by Director Hutchison, seconded by Direc-
Public Hearing for Hanson, the date of the public hearing for the
Sewer Assessment District was approved and set for
June 9, 1983, at the Costa Mesa Civic Center in the
Council Chambers. Motion carried by the following
roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
ORDINANCE NO. 17 Director Hanson made a motion, seconded by Director
Crank, that ORDINANCE NO. 17, BEING AN ORDINANCE OF
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT OF ORANGE COUNTY, CALIFORNIA, DECLARING
ITS INTENTION TO FORM AN ASSESSMENT DISTRICT UNDER
AND BY VIRTUE OF CHAPTER 6, ARTICLE 4, HEALTH AND .
SAFETY CODE OF THE STATE OF CALIFORNIA PROVIDING
FOR LIQUID WASTE DISPOSAL; ORDERING THE DISTRICT
ENGINEER TO PREPARE THE MAP, FURTHER ORDERING THE
DISTRICT ENGINEER, THE DISTRICT MANAGER AND THE
DISTRICT DIRECTOR OF FINANCE TO PREPARE THE REPORT
AND TO FIX THE ASSESSMENT AGAINST EACH PARCEL WITHIN
THE DISTRICT; SETTING THE TIME AND PLACE FOR PUBLIC
HEARING; ORDERING THE PUBLICATION, AND MAILING OF
NOTICES OF SAID HEARING; ELECTING TO COLLECT RATES
ON THE COUNTY TAX ROLLS AND GENERALLY PROVIDING FOR
ALL THINGS NECESSARY TO IMPLEMENT THIS ACT, be
adopted and published once in the Orange Coast Daily
Pilot, effective one week after date of publication.
Motion caried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
TRASH ASSESSMENT Manager Mattern said he had received a request from
CANCELLATIONS - the City to cancel trash assessment on the following
City of Costa Mesa properties as a form of cleanup action. The units
have recently been demolished and were unoccupied
at time of assessed charge. •
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TRASH ASSESSMENT
A.P. No.
Year
Amount
CANCELLATIONS -
City of Costa Mesa
412 - 043 -32
1980 -81
$ 50.00
(Continued)
422 - 251 -07
1981 -82
55.99
422- 262 -17
1981 -82
112.00
422- 271 -02
1981 -82
83.99
422- 271 -03
1981 -82
84.00
422- 271 -05
1981 -82
56.00
422 - 271 -06
1981 -82
56.00
439 - 071 -10
1979 -80
44.00
439 - 201 -22
1979 -80
44.00
MOTION On motion by Director Hanson, seconded by Director
Hutchison, cancellation of assessment on the listed
parcels was approved by the following roll call
vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
- Redevelopment Mr. Mattern received a request from the Redevelop -
Agency ment Agency to cancel trash assessment on the fol-
lowing properties. This request is a form of
cleanup action as the units have been demolished
and were unoccupied at the time of assessment.
A. P. No. Year Amount
424 - 252 -03 1979 -80 $ 44.00
414 - 252 -08 1981 -82 84.00
MOTION On motion by Director H
for Crank, cancellation
parcels was approved by
vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
utchison, seconded by Direc-
of assessment on the listed
the following roll call
Wahner, Crank, Hutchison,
Hanson, Green
None
None
- Newport /Mesa Mr. Mattern received a request from the Newport
School District Mesa Unififed School District to cancel trash
assessment on the following parcel which is part
of the TeWinkle Intermediate School and assessed
in error.
T n AT E
139 - 641 -02
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Year
1977 -78
Amount
$ 35.00
MOTION
On motion
by Director Hanson, seconded by Director
Newport /Mesa
Green, cancellation
of assessment on the listed
(Continued)
parcel was
approved by the following roll call vote.
AYES:
DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES:
DIRECTORS: None
ABSENT:
DIRECTORS: None
REPORTS
Mr. Mattern
read the Occupancy Report indicating
Occupancy
there have
been no changes during the past month,
leaving the
total as of May 1, 1983, at 21,051.5
units.
MOTION
On motion
by Director Hanson, seconded by Director
Hutchison,
and unanimously carried, the report was
received and
filed.
Financial
On motion
by Director Hanson, seconded by Director
Green, and
unanimously carried, the Financial
Report for
April 1983 was approved as submitted
by Mr. Oman.
Project Report
Mr. Hamers
reported the report on the Master Plan
Status
Update is
being completed and will be printed this
month; construction
of the Tustin Avenue Pumping
Station is
approximately halfway completed; projec
to Update
District Records at City is continuing.
Project No.1112100 -73 Mr. Hamers presented a proposal to complete the
Modifications to construction phase on the Modifications to Exist -
Existing Pumping ing Pumping Stations. The proposal is to provide
Stations the necessary engineering services during the con-
struction phase of the project and is scheduled to
be completed within a twelve week period beginning
around the third week in May. The proposed rates
are as follows:
Engineering 48 hours @ $40 /hr
Drafting 8 hours @ $35 /hr
Inspection 480 hours @ $25 /hr
The maximum amount would be $14,200 but the bill-
ing will be only for the actual time worked.
MOTION On motion by Director Crank, seconded by Director
Hanson, the proposal was approved by the following
roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
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Wahner, Crank, Hutchison,
Hanson, Green
None
None
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Project No.1112100 -75 Mr. Hamers presented a proposal to begin the design
Adams Avenue phase of the Adams Avenue Pumping Station at the
Pumping Station following per diem rates:
Engineering $ 40 /hr
Drafting $ 35 /hr
Inspection $ 25 /hr
Surveying $125 /hr
The total design phase cost will not exceed $12,000
including the cost of electrical engineering con-
sulting
MOTION On motion by Director H
for Crank, the proposal
ing roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
utchison, seconded by Direc-
was approved by the follow -
Wahner, Crank, Hutchison,
Hanson, Green.
None
None
Project N0.1112100 -77 Mr. Hamers presented a proposal to provide neces-
23rd Street sary engineering services during the construction
Pumping Station phase of the 23rd Street Pumping Station and Force
& Force Main Main. Construction is scheduled to be completed
within an eighteen -week period beginning about the
third week in May; rates as follows:
Engineering 90 hours @ $ 40 /hr
Drafting 8 hours @ $ 35 /hr
Inspection 720 hours @ $ 25 /hr
Surveying 20 hours @ $12.5 /hr
The maximum amount would be $24,380 but billing
will be only for the actual time worked.
MOTION On motion by Director Hanson, seconded by Director
Hutchison, the proposal was approved by the follow -
ing roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Superior Avenue Mr. June presented a legal memorandum which stated
Detachment that there is a possibility that an election will
No. 83 -01 not be required. The Local Agency Formation Com-
mission is in the process of investigating the
application. They informed Staff that a resolu-
tion pertaining to property tax allocation will be
necessary to satisfy the Board of Supervisors.
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Resolution Director Hanson made a motion, seconded by Direc-
No. 83 -391 for Green, that Resolution No. 83 -391, being A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA •
MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
PERTAINING TO PROPERTY TAX ALLOCATION FOR DETACH-
MENT NO. 83 -01 FROM THE COSTA MESA SANITARY DIS-
TRICT, be adopted. Motion carried by the following
roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Change in Repre- On motion by Director Crank, seconded by Director
sentation on OCSD Hutchison, this item was tabled to the July 1983
Boards meeting by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Green
NOES: DIRECTORS: Hanson
ABSENT: DIRECTORS: None
Superior Avenue Mr. Mattern presented an agreement with the City
Realignment of Newport Beach for participation in the recon-
Agreement struction of district facilities for the City's
proposed project to realign Superior Avenue.
MOTION Director Hutchison made a motion, seconded by •
Director Hanson, to approve the agreement and to
authorize the President and Secretary to sign.
Motion carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Santa Ana Heights Mr. Hamers presented a study of the Santa Ana
Sewer System Study Heights sewer system. Since rezoning to a more
intense commercial zone has been proposed, the
present system is inadequate to meet the future
needs. This study is presented as a means of
allowing new connections while concurrently col-
lecting adequate funds to construct improvements.
MOTION Director Green made a motion, seconded by Director
Hanson, to approve the concept of applying fees per
Ordinance No. 16. Motion carried by the following
roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None •
ABSENT: DIRECTORS: None
Santa Ana Heights
He also presented figures showing the unusually
•Study
high cost of energy in this area. He asked if some
(Continued)
consideration could be given to energy costs while
applying developers fees to a project.
MOTION
Director Hanson made a motion, seconded by Director
Green, to prorate the energy costs when proportion-
ing developer costs. Motion carried by the follow-
ing roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
MOTION
On motion by Director Hanson, seconded by Director
Hutchison, staff was directed to set up the fee
charges based on the inflationary costs of con -
struction. Motion carried by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Sewer Services
Mr. Mattern presented a requst from Elete Proper -
Elete Properties
ties, 20051 S.W. Birch Street, Santa Ana Heights,
for a "Will Serve" letter for sewer services to
this project. They are agreeable to the method
of assessment as outlined by Mr. Hamers.
MOTION
On motion by Director Hutchison, seconded by Direc-
tor Hanson, staff was directed to prepare a "Will
Serve" letter upon payment of fees. Motion carried
by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Warrant No. 82 -13
Director Hanson made a motion, seconded by Director
Hutchison, to authorize the President and Secretary
to sign Report No. 82 -13, instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$224,119.08. Motion carried by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
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Warrant No. 82 -14 Director Hanson made a motion, seconded by Director
Hutchison, to authorize the President and Secretary,
to sign Report No. 82 -14, instructing the County
Auditor to draw a warrant from the No. 7 Sewer
Trunk Fund in the amount of $4,750. Motion carried
by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Adjournment President Wahner declared the meeting adjourned
at 9:12 p.m.
P resi ent Secretary
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