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Minutes - Board - 1983-01-13• E Call to Order Roll Call MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT January 13, 1983 The meeting was called to order by President Wahner at 7:30 p.m. Present: Directors - Wahner, Green, Hutchison, Hanson Absent: Directors - Crank Officials Present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary MINUTES On motion by Director Hanson, seconded by Director December 9, 1982 Green, and unanimously carried, the minutes of the regular meeting of December 9,.1982, were approved as distributed and posted. REFUND REQUESTS Mr. Mattern presented a request for refund of fix - Luigi Carpentien ture fees in the amount of $45, which were collected erroneously on property at 1862 Placentia Avenue, owned by Luigi Carpentien, 204 Wake Forest Drive, Costa Mesa, California 92626. MOTION On motion by Director Hanson, seconded by Director Hutchison, the refund was approved by the follow- ing roll call vote: AYES: DIRECTORS: Wahner, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: Crank Robert Finnegan Mr. Mattern presented a request for refund of trash assessment fees in the amount of $217 on AP 117- 102 -17. Applicant showed proof that the acceptable exemption form had been sent through the City mail before the deadline. MOTION On motion by Director Hanson, seconded by Director Green, the refund of $217 to Robert Finnegan, 258 Sherwood Street, Costa Mesa, California 92627 was approved by the following roll call vote: • AYES: DIRECTORS: Wahner, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: Crank Ll REFUND REQUESTS (Continued) Newport -Mesa Mr. Mattern presented a request for refund of cash • Christian Center deposit of $10,000 from Newport -Mesa Christian Cen- ter, 2599 Newport Boulevard, Costa Mesa, California 92627, in accordance with the sewer services agree- ment entered into with the District. The request asked to have annexation fees of $1,230 and fixture fees in the amount of $120 be deducted, and the balance of $8,650 be refunded. MOTION On motion by Director Green, seconded by Director Hutchison, the refund of $8,650 was approved by the following roll call vote: AYES: DIRECTORS: Wahner, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: Crank REPORTS Mr. Mattern read the Occupancy Report indicating a Occupancy decrease in the trash and garbage collection by 61.0 units bringing the total as of January 1, 1983, to 21,055.5 units. MOTION On motion by Director Hutchison, seconded by Direc- tor Green, and unanimously carried, the report was received and filed. • Financial Report On motion by Director Green, seconded by Director MOTION Hanson, and unanimously carried, the Financial Report for December 1982, was approved as submitted by Mr. Oman. Project Status Mr. Hamers reported there have been no changes Report in status of any of the projects except for the Tustin Avenue Pumping Station. The project is out to bid as of January 6. The bids will be opened January 31, and the contract will be ready to be awarded at the February Board Meeting. Construc- tion will be scheduled to begin approximately March 1. Tustin Avenue Following approval of the Board at the December Pumping Station meeting, at which time it was determined an emer- gency condition exists at the Tustin Avenue Pump- ing Station, Mr. Hamers was authorized to contact pump manufacturers to obtain bids for the purchase of pumps, control panel, and liquid level sensors, and to accept the lowest bid meeting specifications. The following bids were presented. Klein - Tiedman Associates $22,000.00 • Frederick Pump Co. $22,013.00 T.H. Creears Corp. $31,600.00 - 2 - Tustin Avenue Mr. Hamers accepted the bid of Klein - Tiedman Asso- Pumping Station ciates, in the amount of $221000.00 • (Continued) MOTION On motion by Director Hanson, seconded by Director Green, the acceptance of bid and purchase of equip- ment by Mr. Hamers was ratified by the following roll call vote: AYES: DIRECTORS: Wahner, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: Crank CJ Annexation Mr. June presented a resolution making application No. 208 to the Local Agency Formation Commission for Annex - Making Application ation No. 208 to the Costa Mesa Sanitary District. He informed the Board that annexation fees had been received along with the letter of request. Resolution Director Hanson made a motion, seconded by Director No. 83 -385 Green, that Resolution No. 83 -385, being a RESOLU- TION OF THE BOARD OF DIRECTORS OF THE COSTA MESA MOTION SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAK- ING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, BEING ENGINEER'S NO. 208, be adopted. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: Crank Zero Tax Exchange Mr. June informed the Board that a resolution con - Annexation No. 208 senting to zero tax exchange would be required by the County before application for annexation can be made. Resolution Director Green made a motion, seconded by Director No. 83 -386 Hutchison,. that Resolution No. 83 -386, being a RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MOTION MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON ANNEXATION NO. 208, TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFOR, be adopted. Motion was carried by the following roll call vote: AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: - 3 - Wahner, Hutchison, Hanson, Green None Crank 1 Sewer Assessment Mr. Mattern reported that staff is still working District with the Orange County Sanitation District in preparing documentation and figures fqr the pro- • posed sewer assessment district. AGREEMENT Mr. June presented an agreement for execution Mobil Oil between the Mobil Oil Corporation and the Costa Mesa Sanitary District for sewer services. MOTION On motion by Director Hanson, seconded by Director Green, authorization for the President and Secre- tary to sign the agreement was approved by the following roll call vote: AYES: DIRECTORS: Wahner, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: Crank Purchase of Mr. Mattern asked for authorization to purchase EZ -File one Type EF -100 EZ file for large prints. Funds were budgeted in the District /City budget to pur- chase four smaller ones, but upon delivery it was found that one larger one was needed. He is pro- posing to send one small file back and exchange is for the larger one, and the additional cost would be approximately $200. MOTION On motion by Director Green, seconded by Director • Hutchison, the expenditure of the additional funds was approved by the following roll call vote: AYES: DIRECTORS: Wahner, Hutchison, Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: Crank Warrant Report Director Hanson made a motion seconded by Director No. 82 -07 Green, to authorize the President and Secretary to sign Report No. 82 -07 instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $158,648.83. Motion was carried by the following roll call vote: AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: Green Appointed Suggestion was made by Assistant Secretary Board might consider a Assistant Secretary to the Secretary - 4 - Wahner, Hutchison, Hanson, Green None Crank County Counsel that the Dpointing a director as serve in the absence of • v • MOTION On motion by Director Hanson, seconded by Director Green Appointment Hutchison., Director Green was appointed Assistant Secretary by the following roll call vote: AYES: DIRECTORS: Wahner, Hutchison, Hanson, NOES: DIRECTORS: None ABSTAINING: DIRECTORS: Green ABSENT: DIRECTORS: Crank Policy Statement The Board reviewed the Policy Statement with Election of Officers respect to Election of Officers adopted February 8, Reviewed 1979. After discussion, motion was made by Director Hanson, seconded by Director Green, and unanimously MOTION carried that this policy be reaffirmed. ADJOURNMENT President Wahner declared the meeting adjourned at 8:07 p.m. dent Secretary - 5 =