17 - CIP Updates for Sept 2013 (October 2013 Brd Pkt)3 COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
12/20/10 - No change.
01/27/11 - No change.
5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP.
10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.
11/30/11 - No change.
10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an EIR and alignment
study in 2011. CMSD requested a joint EIR.
9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for their facilities.
4/28/11 - Staff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and alignment study and the CMSD
requested the OCSD EIR cover the CMSD work.
03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.
8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to
accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD
Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street,
and abandon the private pumping station on W. 18th Street by constructing new gravity lines. The
project would also alleviate the north half of the Banning Ranch. A preliminary engineer's estimate
is $3 million.
#101 West Side Pumping Station Abandonment
7/1/2012
3/25/2019
Rob Hamers, District Engineer
12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.
1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows.
2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.
11/18/10 - No change.
9/22/11 - OCSD is evaluating consultant proposals.
8/25/11 - No change.
02/24/11 - No change. Staff will be contacting OCSD to review their status.
7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.
6/23/11 - No change.
ITEM NO. 17
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:#101 West Side Pumping Station Abandonment
8/20/12 - OCSD's surveyors are working on the topogaphy.
3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP.
5/23/13 - Engineer's Estimates for the work are being prepared.
6/27/13 - Engineer's Estimates for the work are being prepared; the District Engineer reviewed 2 sections of the OCSD EIR as requested.
8/29/13 - The Board will review the District Engineer's staff report on the preliminary engineering at the 8/20/13 study session.
9/26/13 - The Preliminary Engineering report will be reviewed at the October 15 Study Session.
10/24/13 - The Preliminary Engineering Report will be reviewed at the October 15 Study Session.
Account Number Encumbrances Balance
#101 2,165,000 114,154 24,110 2,026,736
20
Total 2,165,000 114,154 24,110 - 2,026,736
7/25/13 - The District Engineer will be providing the preliminary budget at the 7/25/13 regular meeting.
11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.
10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.
6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers.
7/26/12 - CMSD will be obtaining topographic informatin from OCSD's consultant and will sve $4,500 in the process due to cost sharing.
Approved Proj
Budget
June 30, 2013
Accumulated Cost
Current Year
Expenditures
3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.
5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering.
4/16/12 - The Board is considering the District Engineer's proposal to perform the Prelimanary Engineering.
4/18/13 - The District Engineer is continuing work on the preliminary engineering.
1/24/13 - The District Engineer is continuing work on the preliminary engineering.
2/28/13 - The District Engineer is continuing work on the preliminary engineering.
12/20/12 - The District Engineer is continuing work on the preliminary engineering.
9/20/12 - The District Engineer has begun working with the topography provided by OCSD's surveyors and aerial photogrammist.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check.
4/18/13 - No change in status.
5/23/13 - No change is status.
#193 Pumping Station Seismic Study and Retrofit
Scott Carroll, General Manager
March 31, 2011
Retain a Structural Engineer to prepare a report on the possible effects of a 6.0
magnitude earthquake on 14 of the District's pumping stations (the other 6 are
scheduled for abandonment). Implement recommendations at all 20 of the District's
stations subject to allocated funds.
10/27/2011 - Staff review of draft report occurred on 10/5/11 with subsequent meeting with consultant to be scheduled.
Immediate to long term upgrades included in project.
11/30/11 - Consultant and staff agree Priority I, II, and III as shown in the consultant report should be implemented as soon as feasible.
03/22/12 - The plans and specs are approximately 50% complete.
4/16/12 - District Engineer's office is awaiting the anchorage details from the consultant structural engineer.
05/24/12 - The anchorage details from the structural engineer have been received and design work is continuing.
06/28/12 - Plans and specs are 30% complete.
12/20/12 - The District Engineer is finalizing the installation method of the short sections of pipe liner with the manufacturer prior to placing the
project out to bid.
3/28/13 - Additional funding will be necessary to complete the project or the project will need to be scaled back.
2/27/13 - Additional funding will be necessary to complete the project or the project will need to be scaled back.
11/15/12 - The District Engineer is awaiting comments from the City of Costa Mesa. The City of Newport Beach has approved the plans.
10/25/12 - The District Engineer is awaiting comments from the City of Costa Mesa. The City of Newport Beach has approved the plans.
01/24/13 - Plans and specs are complete and staff is examining the construction budget.
12/15/11 - The District Engineer is preparing a scope of work for the design phase.
9/20/12 - The plans were submitted to the cities of Costa Mesa and Newport Beach on 8/30/12 for 1st plan check.
7/26/12 - Plans and specs are 70% complete.
02/23/12 - The structural engineer will have the electrical enclosure anchor details ready in late March 2012. The District Engineer will have the
remaining plans ready at that time, and all plans willl then be submitted for plan check.
1/26/12 - The design phase is 10% complete. Structural engineering consultant is working on anchor details for the electrical enclosures.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:#193 Pumping Station Seismic Study and Retrofit
6/27/13 - The portion of the project that will secure the electrical enclosures is out to bid.
8/29/13 - The contractor began work on 7/29/13.
9/26/13 - Work is 75% complete on securing the electrical enclosures at the pumping stations.
10/24/13 - Work on anchoring the electrical control cabinets was completed in early October 2013.
Account Number Encumbrances Balance
#193 100,000 47,182 19,238 - 33,580
Total 100,000 47,182 19,238 - 33,580
7/25/13 - The contract for anchoring the electrical enclosures to withstand earthquake forces is being awarded to John Dickens, Inc.
Approved Proj
Budget
June 30, 2013
Accumulated
Current Year
Expenditures
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
3/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equpment.
4/18/13 - No change in status.
5/23/13 - A soils investigation is being performed for the 23rd P.S. location in the right-of-way slope. Two other locations will be housed in prefabricated buildings.
6/27/13 - The City of Costa Mesa is reviewing the design for the 3 stations in Costa Mesa
9/26/13 - The District Engineer has provided a staff report for the 9/26/13 regulr meeting on the status of the project.
10/24/13 - Installation at the Elden, Victoria, and Mendoza stations is out to bid as 196-A, and installation at the Canyon Station is out to bid as 196-B.
Account Number Encumbrances Balance
#196 1,060,000 64,571 41 - 995,388
Total 1,060,000 64,571 41 - 995,388
Approved Proj
Budget
June 30, 2013
Accumulated Cost
Current Year
Expenditures
05/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel generators.
6/28/12 - Plans and specs are 30% complete.
7/26/12 - Plans and specs are 60% complete.
8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check.
8/29/13 - The District Engineer is finalizing the plans for the backup pumping units at Elden, Victoria, and Mendoza. The District Engineer is also finalizing the plans for the
11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.
02/27/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency
01/24/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency
12/20/12 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency
10/25/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.
7/25/13 - Engineering staff is awaiting City of Costa Mesa comments on building design at three sites, while 23rd station in Newport Beach is in design.
#196 Installation of Backup Power and Pumping Capability
Rob Hamers, District Engineer
Install backup standby disel generator at two pumping stations and install backup pumping systems at four
April 23, 2012
9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.
Jan - 15
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
11/15/12 - The design phase is continuing.
3/28/13 - The plans and specifications will be submitted for first plan check by the end of March 2013.
4/18/13 - The plans were submitted to Costa Mesa and Newport Beach for 1st review on 4/1/13.
5/23/13 - The project went out to bid on May 3, 2013 and bid opening is June 4, 2013.
6/27/13 - Bid opening was 6/4/13 and the low bidder is Charles King Co., the same contractor as Phase II.
8/29/13 - The first day of work was 7/26/13.
9/26/13 - Work is approximately 75% complete on installation of liners and dig and replace repairs.
10/24/13 - Work was re-started after a shortage of lining material occurred.
Account Number Encumbrances Balance
#197 670,000 58,853 4,529 606,619
20
Total 670,000 58,853 4,529 - 606,619
7/25/13 - The pre-construction meeting is 7/11/13 and construction is tentatively scheduled to begin in late July.
Approved Proj Budget June 30, 2013 Accumulated Cost
Current Year
Expenditures
10/25/12 - The design phase is underway.
02/27/13 - The plans and specs are approximately 75% complete.
#197 System Wide Sewer Reconstruction Phase III
Rob Hamers, District Engineer
Sep-12
Nov-13
01/24/12 - The plans and specs are approximately 50% complete.
Phase 3 of Grade 5 repairs. Grade 5s are pipe problems ready for failure that were found during the 2006-2009 District-
wide televising project. There are approximately 69 pipe segments with one or more Grade 5s that will be repaired in the
12/20/12 - The design is continuing.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
Account Number Balance
#202
-
Total 150,000 - - - 150,000
#202 Elden Piping and Valve Replacement
Rob Hamers, District Engineer
October, 2013
December, 2014
10/24/13 - Engineering staff met with the field crew to discuss possible additional replacement of valves inside station.
Approved Proj
Budget
June 30, 2013
Accumulated Cost
Current Year
Expenditures
Replace 37-year old piping and valves outside Elden Pumping
Station; includes valves and piping on Elden force main and
Encumbrances