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Minutes - Board - 1982-02-11i MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS • COSTA MESA SANITARY DISTRICT February 11, 1982 Call to Order The meeting was called to order by'President Wahner at 7:30 p.m. Roll Call Present: Directors - /Wahner, Crank, Hutchison, Hanson, Green Absent: Directors - None Officials Present: Bruce Mattern, Manager Roy June, Attorney Robert Oman, Finance Director Rob Hamers, Engineer Florine Reichle, Assistant Secretary Guests Attending the meeting were Terri Richter., 333 East 21st Street, Costa Mesa; and Jerry Lindquist, 111 South Orange Street, Orange. Minutes of Upon motion by Director Hanson, seconded by Direc- • January 14, 1982 for Crank, and unanimously carried, the minutes of January 14, 1982, were approved as corrected. Kerm Rima A moment of silence was observed in memory of Past Director Kerm Rima who passed away in January. It was the decision of the Board to make a contribu- tion to the Lions - Eye Bank in his name from Board Members and Staff.. Refund Request Mr. Mattern presented three requests for refund of Terri Richter trash assessment fees from Terri Richter, P.O.:Box 10731, Costa Mesa, California 926.27, on the follow - ing.parcels for the past three years: Parcel 426- 221 -29 in the amount of $378 Parcel 426 - 221 -30 in the amount of $378 Parcel 426 - 221 -31 in the amount of $465 (includes 1981 -82) These parcels are located at 333/337 East 21st Street. Ms. Richter claims she purchased this property in 1978 but staff investigation revealed the County did not show her as the recorded owner until 1981. Investigation also failed to show that she had filed for an exemption as required by Policy Statements. MOTION Director Crank made a motion, seconded by Direc- tor Hutchison, to deny the request for refund of trash assessment fees by Terri Richter in keeping • with District Policy. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None ABSENT: DIRECTORS: None Refund Request Mr. Mattern presented a request for refund of trash Curtis Cowen assessment fees from Curtis Cowen, 2086 Valley Road, Costa Mesa, in the amount of $196. Mr. Cowen has three units on Parcel 141 - 144 -07, at 3000 Coolidge, and was charged for six units. He does have private pickup but was not eligible for refund because he did not file an exemption. However, he is eligible for a refund of $84 because of the incorrect charge. MOTION Director Crank made a motion, seconded by Direc- tor Hanson, to refund $84 to Mr. Cowen, 2086 Valley Road, and to correct the records to show three units instead of six. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None is ABSENT: DIRECTORS: None Refund Request Mr. Mattern presented a request for refund of trash Anton Klein assessment fees from Anton Klein, on Parcel 422 -163- 08, located at 562 Joann Street in the amount of $84. Mr. Klein was charged for six units instead of three, as substantiated by a field check. MOTION Director Hanson made a motion, seconded by Direc- tor Crank, to refund $84 to Mr. Klein, 8337 Saddle Creek Drive, Riverside, California 92509, and to correct the records to show three units instead of six. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None ABSENT: DIRECTORS: None Refund Request Manager Mattern presented a request for assessment and Assessment cancellation and refund of trash assessment fees Cancellation - from W. K. Patrick, 2198 Pacific Avenue. The W. K. Patrick dwelling to the rear of his property was built - 2 - F' W. K. Patrick primarily as a guest house for the housing of his 0 (Continued) parents who have since passed away. It is now unoccupied and will remain so. MOTION Director Crank made a motion, seconded by Director Hanson, to request the County to exempt this dwell- ing from the assessment roles and to refund $28 to Mr. Patrick, 2198 Pacific Avenue, Costa Mesa, California 92627. Motion was carried by the fol- lowing roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None ABSENT: DIRECTORS: None Occupancy Report Mr. Mattern read a communication requesting an addition of 49 units to the Occupancy Report in January, and a decrease of 1 unit, based on Board action January 11, bringing the Occupancy Count total to 21,183 units as of February 1, 1982. MOTION Director Hanson made a motion, seconded by Director Green, and unanimously carried, to receive and file the Occupancy Report for February 1, 1982. Fairview Mr. Jerry Lindquist attended the meeting represent- Housing Project ing the Butler Housing Corporation. He indicated their concerns were with the new proposed ordinance and the attendant fees associated, and whether or not there will be sufficient sewer capacities for all phases of the Fairview Housing Project. MOTION Director Hanson made a motion, seconded by Director Crank, and unanimously carried, to direct Mr. Hamers to report back at the March meeting on projected sewer capacities and fees associated with the pro- posed ordinance as related to this project. Financial Report Mr. Oman presented the Financial Report for the month of January, 1982. MOTION Director Hutchison made a motion, seconded by Direc- tor Hanson, and unanimously carried, to accept the Financial Report for January, 1982, as submitted. Master Plan Update Mr. Hamers reported that he has received and re- viewed the major portion of documents relating to the Master Plan Update from Don Steven's Office. He has also met with the Planning Department to review the status of the General Plan Amendment. Upon approval of the Board he is ready to prepare • a proposal for continuing the Master Plan Update. - 3- { Zero Tax Exchange Mr. June said the County once again requested a Annexation No. 203 resolution from the Board of Directors consenting • to zero tax exchange on Annexation No. 203 before finalization can be approved. Resolution Director Hutchison made a motion, seconded by No. 82 -374 Director Hanson, that Resolution 82 -374, being A MOTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, CONSENTING TO ZERO TAX EXCHANGE ON ANNEXATION NO. 203 TO THE DISTRICT; ESTABLISHING CONDITIONS OF WAIVER AND STATING REASONS THEREFORE, be adopted. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None ABSENT: DIRECTORS: None Policy Statement The Board had requested that the Policy Statement District Engineer for the District Engineer position be amended and that the staff convey this policy by letter to the City Council of the City of Costa Mesa. MOTION Director Hutchison made a motion, seconded by Direc- tor Hanson, to amend Policy Statement for the Dis- trict Engineer position and for the records to show• this policy statement in effect as of February 11, 1982. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None ABSENT: DIRECTORS: None Policy Statement At the meeting in January, 1982, some changes in Sewer Lateral the Policy Statement for Sewer Lateral Requirements Requirements were suggested. This policy was adopted in October 1981. MOTION Director Hanson made a motion, seconded by Director Green, to amend Policy Statement for Sewer Lateral Requirements and for the records to show this pol- icy statement in effect as amended February 11, 1982. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None ABSENT: DIRECTORS: None is - 4 - Rotary Cumbustor Mr. Mattern reported that Ms. Reichle had contacted for Solid Waste the O'Connor Combustion Company, 100 Kalmus Drive, Disposal Costa'Mesa, for information about their rotary com- bustor. She was informed that presentation could be given with films showing one of their combustors in operation whenever it would suit the Board. The Board agreed on April 7, and asked Ms. Reichle to arrange the program for a Special Meeting on that date at 7:00 p.m. Ordinance Mr. June presented the second draft of Ordinance No. 16 No. 16. Director Hanson made a motion, seconded by MOTION Director Crank, that Ordinance No. 16 RELATING TO LOCAL AGENCY ZONE CHANGES.RESULTING IN HIGHER DENSITY LAND USE AFFECTING LIQUID WASTE DISPOSAL; PROVIDING FOR DEVELOPER PARTICIPATION IN THE CON - STRUCTION OF LIQUID WASTE DISPOSAL FACILITIES IN CERTAIN INSTANCES, AND GIVING REASONS THEREFORE, be adopted and published once in the Daily Pilot, effective one week after date of publication. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None ABSENT: DIRECTORS: None • Assessment The Board had requested Staff to begin preparation District for the creation of an assessment district to pro - Liquid Waste vide funding for the acquisition, construction, Disposal reconstruction, maintenance and operation of the liquid waste disposal function of the District. Discussion followed about the advantages and dis- advantages of joining with County Sanitation Dis- trict No. 6 in creating an assessment district. It was suggested that a speaker be invited to address the issue. Ms..Reichle said Wayne Sylvester from the Orange County Sanitation District Office has been invited to speak to the Board at the March 11 meeting. . Warrant No. 81-11. Director Hanson made a motion, seconded by Director MOTION Crank, to authorize the President and Secretary to sign a warrant from the Costa Mesa Sanitary Dis- trict General Fund in the amount of $132,552.20. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None • ABSENT: DIRECTORS: None - 5 - Warrant No. 81 -12 Director Hanson made a motion, seconded by Director MOTION Crank, to authorize the President and Secretary to • sign a warrant from the Costa Mesa Sanitary Dis- trict Facilities Revolving Fund in the amount of $56. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIREC`T'ORS: None ABSENT: DIRECTORS: None Joint Meeting Mr. Mattern said Mayor Schafer had requested a City Countil/ Joint Meeting with the City Council and the Sani- CMSD tary District Board of Directors. He suggested that the Board select one or two topics that would be of interest. The date agreed on by the Board was March 18, 1982, at 7:30 p.m., in the fifth floor conference room, and the suggested topics are Solid Waste Disposal and Liquid Waste Facili- ties. Executive Session President Wahner declared a recess at 9:20 p.m., and the meeting reconvened at 9:30 p.m., at which time he excused Mr. Oman and Ms. Reichle, and adjourned to Executive Session; the Board recon- vened to the regular meeting at 10:00 p.m. MOTION Director Hanson made a motion, seconded by Direc- tor Crank, to purchase the Existing Sewer Plan from Don Stevens at a cost of $1,000. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None ABSENT: DIRECTORS: None MOTION Director Hanson made a motion, seconded by Direc- tor Crank, to direct Mr. Mattern and Mr. Hamers to list all the items due which Mr. Stevens should provide at no cost to the District, and to list those items which are acknowledged should have an associated cost. It is agreed the cost shall be $53 /hour plus reproduction costs. Prior to the issuance of a Purchase Order, a lump sum cost per item or an estimated time and /or dollar cost per item must be submitted and approved. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison, Hanson, Green. NOES: DIRECTORS: None ABSENT: DIRECTORS: None • ADJOURNMENT The President declared the meeting adjourned at. 10:05 p.m. "Presid 4nt Secretary - 7 -