Minutes - Board - 1981-12-10d
MINUTES OF THE.REGULAR MEETING
• BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
December 10, 1981
Call to Order The meeting was called to order by President
Wahner at 7:30 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present: Manager Mattern
Attorney June
Finance Director Oman
Engineer Hamers
Assistant Secretary Reichle
Guests Ms. Christine Riley, 345 University Drive, #E -1,
Costa Mesa, California.
Rob Hamers President Wahner welcomed Rob Hamers to the meet -
Welcomed ing, his first as the newly selected District
Engineer for the District.
• Minutes of Upon motion by Director Hutchison, seconded by
November 12, 1981 Director Hanson, and unanimously carried, the
minutes of November 12, 1981, were approved as
submitted.
Minutes of Upon motion by Director Hutchison, seconded by
November 24, 1981 Director Hanson, and unanimously carried, the
minutes of November 24, 1981, were approved as
submitted.
Written
Manager Mattern distributed Certificates of
Communications
Election to Directors Wahner, Crank and Green.
Refund Request -
Manager Mattern presented a request for refund
Delbert Warwick
of trash assessment fees from Delbert Warrick,
2095 Harbor Boulevard, in the amount o_f $364 on
Parcel Number 419 - 071 -19. Dr. Warwick said he
had applied for an exemption on another parcel
and thought it covered this one as well. Staff
investigation showed the other parcel had a
different address and that an exemption form for
this parcel had been sent to him and was never
completed and filed.
MOTION
Director Crank made a motion, seconded by Director
•
Hutchison, and unanimously carried, to deny the
request for refund because Dr. Warwick failed to
apply for exemption before the deadline as set
forth in Ordinance No. 4 and Policy Statements.
Refund Request - Manager presented a refund request from Eveline
Eveline Dennis Dennis, 345 University Drive, #F -5, in the amount
of $56 on Parcel Number 933 - 880 -41. Staff inves-
tigation showed her exemption form was received
before the deadline and plugged into the computer
on two separate occasions and the computer failed
to register an exemption.
MOTION Director Crank made a motion, seconded by Director
Hanson to approve a refund to Eveline Dennis,
345 University, #F -5, Costa Mesa, California, in
the amount of $56 on Parcel Number 933 - 880 -41.
Motion was carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Refund Request - Manager Mattern presented a refund request from
Christine Riley Christine Riley, 345 University Drive, #E -1, in
the amount of $56 on Parcel Number 933 - 880 -34.
Ms. Riley is a new owner and had not been advised
of the policy of filing for an exemption.
Ms. Riley was present and appealed to the Board
on the grounds that the information had not been
passed on to her. The Board was understanding
but in all fairness felt it is the responsibility
of the property owner to learn about concerns
related to the property being purchased rather
than the responsibility of the District.
MOTION Director Hanson made a motion, seconded by
Director Crank, and unanimously carried, to deny
the request of Christine Riley, for refund of $56.
They further explained that her condominium
development might fit under the new policy of
granting blanket exemptions where trash service
cannot now or ever by provided by the District.
She was advised to have her Homeowners' Associa-
tion contact the District Office for requirements
and procedures for filing a blanket exemption for
next year.
•
0
Refund of Cash Manager Mattern requested a refund of $9,880 for
Deposit - the Assemblies of God District Office project.
Assemblies of God All fees have been paid and deducted, and refund
District Office of cash deposit is now in order.
MOTION Director Hanson made a motion, seconded by Director
Crank, to approve the refund of $9,880 as requested,
to Assemblies of God District Office, 2525 Newport
Boulevard, Costa Mesa, California 92627. Motion •
was carried by the following roll call vote:
-2-
MOTION Director Hanson made a motion, seconded by Director
Green, and unanimously carried, to accept the
Occupancy Report as submitted.
Financial Report Upon motion by Director Hanson, seconded by
Director Green, and unanimously carried, the
Financial Report for November, 1981, was approved
as submitted.
Master Plan Update Manager Mattern reported that some work done by
the previous Engineer on the Master Plan Update
has been submitted to the Planning Department for
review. He said he would obtain copies of that
material for the continuation of the project.
Resolution At the last meeting, Finance Director Oman said a
No. 81 -372 resolution of the Board was needed by the County
• to credit interest earnings into individual
accounts.
LJ
Director Hanson made a motion, seonded by Director
Green, that Resolution No. 81 -372, being A RESO-
LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT PROVIDING.FOR THE CREDITING OF
EARNED INTEREST TO SPECIFIC DISTRICT FUNDS; PRO-
VIDING FOR THE DEBIT OF QUARTERLY INVESTMENT
CHARGES TO SAID FUNDS; AND SETTING FORTH REASON
THEREFOR, be adopted. Motion was carried by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Service Agreement When this request'for annexation was presented to
Annexation No. 203 the Board at the last meeting, the Board voted to
table action to this meeting for further investi-
gation. As a result of that investigation, the
Board felt they wanted to enter into a Sewer
Service Agreement with the M. D. Janes Company
before authorizing annexation.
-3-
Assemblies of God
AYES:
DIRECTORS:
Wahner, Crank,
Hutchison,
' District Office
Hanson, Green
Motion
NOES:
DIRECTORS:
None
(Continued)
ABSENT:
DIRECTORS:
None
Occupancy Report
Manager
Mattern read
a communication
stating there
had been
no change in
the trash and
garbage
collection
as of December
1, 1981;
therefore,, last
month's
total of 21,128.50
remains
the same.
MOTION Director Hanson made a motion, seconded by Director
Green, and unanimously carried, to accept the
Occupancy Report as submitted.
Financial Report Upon motion by Director Hanson, seconded by
Director Green, and unanimously carried, the
Financial Report for November, 1981, was approved
as submitted.
Master Plan Update Manager Mattern reported that some work done by
the previous Engineer on the Master Plan Update
has been submitted to the Planning Department for
review. He said he would obtain copies of that
material for the continuation of the project.
Resolution At the last meeting, Finance Director Oman said a
No. 81 -372 resolution of the Board was needed by the County
• to credit interest earnings into individual
accounts.
LJ
Director Hanson made a motion, seonded by Director
Green, that Resolution No. 81 -372, being A RESO-
LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT PROVIDING.FOR THE CREDITING OF
EARNED INTEREST TO SPECIFIC DISTRICT FUNDS; PRO-
VIDING FOR THE DEBIT OF QUARTERLY INVESTMENT
CHARGES TO SAID FUNDS; AND SETTING FORTH REASON
THEREFOR, be adopted. Motion was carried by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Service Agreement When this request'for annexation was presented to
Annexation No. 203 the Board at the last meeting, the Board voted to
table action to this meeting for further investi-
gation. As a result of that investigation, the
Board felt they wanted to enter into a Sewer
Service Agreement with the M. D. Janes Company
before authorizing annexation.
-3-
-4-
s
MOTION
Director Hanson made a motion, seconded by Director ;
Green, and unanimously carried, to enter into a
Sewer Service Agreement on this parcel as described•
in Annexation No. 203.
Annexation No. 203
Attorney June presented a resolution making appli-
Making Application
cation to the Local Agency Formation Commission for
Annexation No. 203 to the Costa Mesa Sanitary Dis-
trict. He informed the Board that annexation fees
had been received and the Sewer Service Agreement
is being prepared.
MOTION
Director Hanson made a motion, seconded by Director
Green, that Resolution No. 81 -371, being a RESOLU-
TION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA,
MAKING APPLICATION TO THE LOCAL AGENCY FORMATION
COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE
ANNEXATION OF TERRITORY TO THE DISTRICT, BEING
ENGINEER'S NO. 203, be adopted. Motion was carried
by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Resignation of
Attorney June suggested that the announcement made •
Donald Stevens
last meeting of the resignation of Donald Stevens
Accepted
as District Engineer, should officially be accepted.
MOTION
Director Hanson made a motion, seconded by Director
Green, to accept the resignation of Donald Stevens
as of October 30, 1981. Motion was carried by the
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Policy Statement -
Attorney June advised the Board that the Statement
District Engineer
of Policy dated March 12, 1968, on the position of
Amended
District Engineer, should be updated and amended.
Discussion took place concerning whether or not
Engineer Hamers should be retained as Engineer to
the District on a consultant basis or appointed
District Engineer subject to the Fair Political
Practice Requirements.
Amendment Deferred
Engineer Hamers asked to defer this decision to
to Next Meeting
the next meeting as he would like to consult with
his insurance agent regarding the insurance require*
ments connected with the position.
-4-
•
Fairview Hospital Manager Mattern reminded the Board that initially
Housing Project it was felt this project would overtax the exist -
Update ing Harbor system. Engineer Hamers indicated that
his review shows capacity to be existing because
the District's Wilson Street sewer project reduced
the flow in the Harbor system by approximately 50
percent. Both Manager Mattern and Engineer Hamers
suggested that the Board may desire to charge the
proposed project for sewer service. This project
was never considered in the overall sewer plan for
the District.
MOTION Director Hanson made a motion, seconded by Director
Hutchison to continue investigating and to develop
an ordinance for charging developments for sewer
services when the development changes the land use
or causes an increase in density which was not
considered in the Master Plan.
Ordinance - Developer Attorney June presented copies of the first draft
Participation in of a new ordinance pertaining to developer parti-
Sewer Construction cipation in construction of adequate sewer
facilities. After discussion, he was instructed
to meet with Manager Mattern and Engineer Hamers,
merge staff input and incorporate suggestions of
the Board, and present a second draft at a sub -
sequent meeting.
Sewer Line Break - Manager Mattern drew a sketch of a new problem
West 18th Street that had been called to his attention earlier in
the day. It concerns the sewer lateral from the
property located at 687 West 18th Street which
runs parallel to 18th to Pomona. The lateral was
constructed,by the Water District and Sanitary
District in April, 1976, due to conflicts with the
water line in 18th Street. The Board expressed
opinion that it appears to be the responsibility
of the property owner; however, they instructed
staff to investigate further.
MOTION Director Hanson made a motion, seconded by Director
Crank, to instruct staff to contact the property
' owner and have him take the necessary action to
repair the line and submit a proposal to the Dis-
trict for possible consideration of participation
in the cost of repairs. Motion was carried by the
following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
ME
Wahner, Crank, Hutchison,
Hanson, Green
None
None
Relinquishment of Manager Mattern presented a letter from Donald
District Documents Stevens, in which he asked to be compensated for •
the additional work in relinquishing documents to
the District needed to make the separation complete.
MOTION Director Hanson made a motion, seconded by Director
Hutchison, that Manager Mattern be authorized to
negotiate with Mr. Stevens on the additional costs
involved with the relinquishment of District docu-
ments. Motion was carried by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Warrant No. 81 -09 Director Hanson made a motion, seconded by Director
Green, to authorize the President and the Secretary
to sign a warrant from the Costa Mesa Sanitary
District General Fund in the amount of $130,873.42.
Motion was carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Adjournment President Wahner declared the meeting adjourned at
9:12 p.m.
resi ent Secretary
9
•