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Minutes - Board - 1981-08-06• Call to Order Roll Call Guests Minutes of July 9, 1981 • Written Communications MINUTES OF THE REGULAR ADJOURNED MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT August 6, 1981 The meeting was called to order by President Wahner at 7:30 p.m. Present: Directors - Wahner, Crank, Hutchison, Hanson, Green Absent: Directors - None Officials Present: Manager Mattern Attorney June Finance Director Oman Engineer Stevens Assistant Secretary Reichle Dell Mattern; and Ray Rangpl, ORCO Disposal, Incorporated. Upon motion by Director Hanson, seconded by Director Green, the minutes of July 9, 1981, were approved as submitted. Manager Mattern circulated the California Special Districts Association Newsbriefs for July 1981. Presently only one copy is sent to-the District Office. Assistant Secretary Reichle said she thought it would be possible to arrange to have. a copy sent to each director if so desired. She was instructed to make the necessary arrangements. Assessment Manager Mattern presented a request from the Cancellation Newport -Mesa School District to cancel the tax ' Newport -Mesa assessment fees on their tax exempt property, AP School District No. 422- 281 -01, located at 2631 Orchard Drive, Santa Ana, California 92707, in the amount of $50. MOTION Director Hanson made a motion, seconded by Director Crank to- cancel the tax assessment on Assessor's Parcel No. 422 - 281 -01, owned by the Newport -Mesa School District, P.O. Box 1368, Newport Beach, California 92663, in the amount of $50. Motion was carried by the following roll call vote: AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: Wahner, Crank, Hanson, Green Hutchison None Orco Disposal In accordance with the contract between the Dis- Rate Adjustment trict and Orco Disposal Service, Inc., dated April 3, 1974, Section IV "Formula for Compensa- tion Calculation," and the following calculation of the recommended rate to be effective July 1, 1981, to reflect a 7.31% increase to $3.879 per occupancy per month. MOTION Director Hanson made a motion, seconded by Direc- tor Hutchison, to approve the rate of $3.879 per occupancy effective July 1, 1981. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Occupancy Report Manager Mattern read a communication stating there has been an increase in the trash and gar- bage collection as of August 1, 1981, by 81.0 units, bringing the total number of occupancies to 21,719.84. MOTION Motion was made by Director Hutchison, seconded by Director Crank, and unanimously carried, to receive and file the Occupancy Report as sub- • mitted. Financial Finance Director Oman presented the Financial Report Report for the month of July 1981. Director Hanson made a motion, seconded by Director Green, and unanimously carried, to accept the Financial Report for the month of July 1981, as submitted. Construction Upon motion by Director Hutchison, seconded by Status Report Director Crank, and unanimously carried, the Construction Status Report from Engineer Stevens was received and filed. Anaheim Avenue Manager Mattern informed the Board that G. R. Final Acceptance Frost, Incorporated, 11140 Los Alamitos Boulevard, Los Alamitos, California 90720, has completed the Construction of Sanitary Sewer Main in Anaheim Avenue from Plumer Street to 18th Street and in 18th Street from Anaheim Avenue to Crestmont Place in accordance with approved plans and specifica- tions. MOTION Director Crank made Hutchison, that the in Anaheim Avenue be - 2 - a motion, seconded Construction of a accepted and the by Director Sewer Main Notice of • •MOTION Completion be filed with the County Recorder, Acceptance that the retention of $5,015:96 be paid to the (Continued) Contractor 35 days from date of recording, and the bond be exonerated 35 days from the date of recording provided there are no liens. Motion .was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Trash Assessment Manager Mattern asked the Board for authorization Blanket Exemptions to revamp policies and ordinances to allow a blan- ket exemption for those properties which the Dis- trict cannot ever, in any way possible, provide trash service. MOTION Director Crank made a motion, seconded by Director Green to authorize staff to draft an amendment to the policies and ordinances to allow a blanket exemption to those properties which can never be provided service, and return to the Board for adoption at a subsequent meeting. Motion carried unanimously. Annexation Attorney June informed the Board that the Local No. 196 Agency Formation Commission had authorized the District to annex the property described in Annexation No. 196 without notice of public hear- ing by the Board, and without election, since.it is an annexation requested by 100 percent of the. owners of the real property being annexed. A Negative Declaration of said project has been completed by the City as the Lead Agency, pur- suant to the California Environmental Quality Act of 1970. Resolution Director Hutchison made a motion, seconded by No'. 81 -175 -A Director Crank that Resolution No. 175 -A being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEAR- ING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 196, be adopted. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson, Green NOES: DIRECTORS: None • ABSENT: DIRECTORS: None - 3 - 1 , Resolution At the meeting of July 9, 1981, Attorney June No. 81 -363 was directed to prepare a resolution indicating that no property tax transfers are required for processing annexations. This resolution was requested by the Local Agency Formation Commis- sion to be forwarded to the Board of Supervisors for the final processing of District Annexations. MOTION Director Hutchison made a motion, seconded by Director Crank, that Resolution No. 81 -363, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, TEMPORARILY WAIVING ITS RIGHTS AS ESTABLISHED BY VARIOUS LEGISLATIVE ACTS TO SHARE IN REAL PROPERTY TAX: RESERVING RIGHTS WITH RESPECT TO FUTURE LEGISLATIVE CHANGES: ESTABLISHING CONDI- TIONS OF WAIVER AND STATING REASONS THEREFOR, be adopted. Motion was carried by the following roll call vote. AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None a 18th Street Attorney June reported that he has suggested a Project Update meeting between David Pines, Attorney for the • Surety Company; John Elliott, Contractor assigned to the project; Engineer Stevers; and himself to try to resolve some of the problems and smooth the way for payment through the County Auditor's Office. Engineer Stevern said the project is completed except for a few minor details and will be ready for final acceptance at the September meeting. Bristol Street Attorney June reported that his preliminary inves- Sewer Update tigation showed there are alternate measures to providing the area with sewer service. He did , not feel that the District is under obligation to install a sewer at this time. Staff will present a full report at the September meeting. Special Assessment Finance Director Oman announced that an amend - Rate Amendment ment to the special Assessment Rate adopted at the June 11, meeting is necessary because of a decrease in the number of assessable units. He gave a visual presentation at the blackboard showing the new figure based upon a smaller occupancy count as shown on the final assessment role. • - 4 - 1 .. MOTION Director Hutchison made a motion, seconded by Director Green, to approve the amendment of the, Special Assessment Rate from $54, as established at the June 11, 1981, meeting to $56 per unit. Motion was carried by the following roll.call vote. AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Public Hearing President Wahner informed the Board that this was Trash Assessment the time and place fixed, pursuant to the notice given for the hearing of protests and objections to, and requests for exemptions to the proposed assessment for trash and garbage collection, as set forth in the report filed with the Secretary of the District. The Assistant Secretary informed the Board that the notice of public hearing had been published as required by law, and the affi- davit of publication is on file in the District office. She also informed the Board that no written protests had been received. President Wahner asked if there were any inter- ested persons present who wished to be heard. There being no protests or objections, the President closed the public hearing. Resolution Director Hanson made a motion seconded by Director No. 81 -364 Crank, that Resolution No. 81 -364, being A RESO- LUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA MOTION SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, FINDING AND DECLARING NO PROTESTS FILED TO THE PROPOSED ASSESSMENT FOR TRASH COLLECTION AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT, be adopted. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson, Green NOES: DIRECTORS: None ABSENT: DIRECTORS: None Warrant No. 81 -02 Director Hanson made a motion, seconded by Director Crank, to authorize the President and Secretary to MOTION _ sign Report No. 81 -02, instructing the County Auditor to draw a warrant from the Costa Mesa San- itary District General Fund in the amount of $137,189.44. Motion was carried by the following roll call vote. Mm MOTION 81 -02 (Continued) AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson, Green • NOES: DIRECTORS: None ABSENT: DIRECTORS: None District Engineer A copy of the proposed District Engineer's job Retainer description was given to the Board. It was decided that additional time was needed for review, and this item would be discussed at the September meeting. ISDOC Director Hanson announced that the ISDOC Annual Annual Banquet Banquet is scheduled for the month of November. He asked if the Board Members would like to authorize the District to pay for the Directors and their spouses as some of the other Districts currently do this. MOTION Director Hanson made a motion, seconded by Direc- tor Hutchison to pay for the Directors and their spouses to attend the ISDOC Annual Banquet in November. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson, Green NOES: DIRECTORS: None • ABSENT: DIRECTORS: None ADJOURNED President Wahner declared the meeting adjourned at 8:50 p.m. - 6 -