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Minutes - Board - 1981-07-09MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT July 9, 1981 . Call to Order The meeting was called to order by President Wahner at 7:30 p.m. Roll Call Present: Directors — Wahner, Crank, Hutchison, Hanson Absent: Directors - Green Officials Present: Manager Mattern Attorney June Finance Director Oman Engineer Stevens Assistant Secretary Reichle Guests Mr. Thomas Bogdan, 606 Lassen Lane, Costa Mesa. Minutes of Upon motion by Director Hanson, seconded by June 11, 1981 Director Crank, the minutes of June 11, 1981, and June 30, 1981 and June 30, 1981, were approved as submitted. Written Manager Mattern circulated copies of a letter Communications from the Costa Mesa Historical Society asking that the District give them certain old records instead of destroying them after microfilming. They plan to use them for researching the history of Costa Mesa and for placement in their "Archives Room ". MOTION Director Hanson made a motion, seconded by Director Crank, and unanimously carried, to give the Historical Society old records, maps, pictures, and other memorabilia for their collec- tion of materials relating to the history of Costa Mesa. Refund Request Manager Mattern presented a request for trash Thomas Bogdan assessment refund from Thomas Bogdan on Parcel Number 934 - 052 -00. Staff investigation showed that the processing of Mr. Bogdan's request for refund was delayed while waiting for a copy of his tax bill. Mr. Bogdan was present at the meeting and said he was not made aware of the = cut -off date when advised a copy of his tax bill was needed. 4 MOTION Director Hanson made a motion, seconded by Refund Request Director Crank, to refund $50 to Thomas Bogdan, Thomas Bodgan 606 Lassen Lane, Costa Mesa, California 92626, for Parcel Number 934 - 052 -00. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Cra -nk, Hutchison Hanson NOES: DIRECTORS: None ABSENT: DIRECTORS: Green Assessment Manager Mattern presented a request from the Cancellation County of Orange to cancel trash assessment fees County of Orange on tax exempt properties; two parcels are park areas and three are access areas to the San Diego_ Freeway. MOTION Director Hutchison made a motion, seconded by Director Crank, and unanimously carried, to cancel trash assessment fees on Parcel Numbers 422 - 013 -51, 412 - 042 -53, 427 - 041 -19, 427 - 041 -14, and 427 - 041 -24, tax exempt properties owned by the County of Orange. Occupancy Count Manager Mattern read a communication stating there has been no increase nor decrease in the trash and garbage collection as of July 1, 1981; therefore, last month's total of 21,638.84 units remains the same. 0 MOTION It was moved by Director Hanson, seconded by Director Hutchison, and unanimously carried, to receive and file the Occupancy Report as sub- mitted. Financial Report Finance Director Oman presented the Financial Report for the month of June, 1981. Director Hanson made a motion, seconded by Director Crank, and unanimously carried, to approve the Financial Report for the month of June, 1981, as submitted. Construction Upon motion by Director Hanson, seconded by Status Report Director Crank, and unanimously carried, the Construction Status Report from Engineer Stevens was received and filed. 18th Street Engineer Stevens presented a report on the 18th Project Update Street Sewer Project. Elliott Construction Company was hired by the Surety and began work June 22, 1981. When the existing pavement was removed, the subgrade was determined to be unsatisfactory for pavement placement. The work • had to be stopped pending a soils engineer's recommendation. Following investigation and -2- ?. 18th Street report, the contractor returned a proposal to ® Project Update remove, dispose of, and replace subgrade with (Continued) Aggregate Base. The contractor maintained the ,substandard subgrade was a pre- existing condi- tion not caused by or related to sewer construc- tion and repair should be limited t.o leaving the street as found unless the Board approves additional expenditure. MOTION Director Hanson made a motion, seconded by Director Crank, to continue the project and approve the expenditure of funds necessary to complete in the most satisfactory manner. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson NOES: DIRECTORS: None ABSENT: DIRECTORS: Green Easement Deed Manager Mattern presented an Easement Deed from Chazen Associates Chazen Associates, Rancho Penasquitos, Ltd., and The Irvine Company, for easement within Parcel Number 427 - 161 -01 for sewer purposes situated in the Costa Mesa Sanitary District. • MOTION Director Hutchison made a motion, seconded by Director Crank, and unanimously carried, that Easement Deed from Chazen Associates, Rancho Penasquitos, Ltd., and The Irvine Company, be accepted and the Secretary instructed to place said deed on record with the County Recorder. Claim of Carol Boyle Attorney June presented a claim for damages filed by Carol Boyle. MOTION Director Crank made a motion, seconded by Director Hutchison, that the claim of Carol Boyle be denied, and the Secretary was instructed to send the claimant a statutory notice of denial. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner,'Crank, Hutchison Hanson NOES: DIRECTORS: None ABSENT: DIRECTORS: Green Annexation No. 200 Attorney June presented a resolution making Making Application applicaton to the Local Agency Formation Commis- sion for Annexation No. 200 to the Costa Mesa Sanitary District. He informed the Board that • annexation fees had been received along with the letter of request. -3- Resolution Director Hutchison made a motion, seconded by No. 81 -362 Director Crank, that Resolution No. 81 -362, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, BEING DESIGNATED AS ENGINEERS NO. 200, be adopted. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson NOES: DIRECTORS: None ABSENT: DIRECTORS: Green Harbor Gateway Manager Mattern asked for authorization to Project refund $10,000 cash deposit to C. J. Segerstrom and Sons as the fees have been paid and the sewer services agreement signed and executed. Motion was made by Director Crank, seconded by Director Hutchison, to refund $10,000 cash deposit to C. J. Segerstrom and Sons. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson NOES: DIRECTORS: None • ABSENT: DIRECTORS: Green LAFCO Attorney June informed the Board that the Annexation Policy Manager's office has been advised by the Local Agency Formation Commission that after the ruling of the County Counsel and the actions of the Board of Supervisors, any negotiations between the District and the Board of Super- visors will not result in any income to the District unless Legislature has acted to make other provisions than the ones that now prevail. Mr. June was also advised that if the District will enact a resolution indicating that no prop- erty tax transfers are required that LAFCO will process the new annexations. The Board of Directors instructed Attorney June to prepare such a resolution for enactment at our next meeting. microfilming Attorney June reported on the Microfilming Project Project and asked for a substitution of records and authorization to destroy the original documents. MOTION Motion was made by Director Hanson, seconded by Director Hutchison, and unanimously carried, to • substitute the microfilm for the original docu- ments and to destroy the original records. -4- Sample Ballot Manager Mattern presented a letter from the Expenses Registrar of Voters requesting information on the.upcoming election, November 3, 1981. Directors Wahner, Crank, ..and Green have indi- cated they will seek reelection.,: MOTION Director Crank made a motion, seconded by Director Hutchison, that the District will not pay for the candidates' statement. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson NOES: DIRECTORS: None :ABSENT: DIRECTORS: Green MOTION Director Hutchison made a motion, seconded by Director Crank, that the candidates' statement shall.contain a maximum of 200 words and that the District shall not, authorize any other material to be mailed with the sample ballots. . Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson NOES: DIRECTORS: None • ABSENT: DIRECTORS: Green 1981- 82.Budget Director Hutchison made a motion, seconded by Special Meeting, Director Crank, that August 20, 1981, at 7:30 p.m. be the appointed date and time for the Special Meeting of the Board of Directors for. the purpose of finalizing the 1981 -82 Budget. The Assistant Secretary was instructed to make the necessary notification to the press. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison 4 Hanson NOES: DIRECTORS: None ABSENT: DIRECTORS: Green District Engineer President Wahner informed Engineer Stevens that Retainer the Board has requested the staff to provide additional information to substantiate his request for an increase in retainer fee, and that an answer will be forthcoming at the next meeting. -5- r Warrant Director Hanson made a motion, seconded by No. 80 -23 Director Crank to authorize the President and Secretary to sign Report No. 80 -23, instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $115,001.06. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson NOES: DIRECTORS: None ABSENT: DIRECTORS: Green Warrant Director Hanson made a motion, seconded by No. 80 -24 Director Crank to authorize the President and Secretary to sign Report No. 80 -24, instructing the County Auditor to draw a warrant from the Costa Mesa Sanitary District No. 7 Truck Sewer Find in the amount of,$381.11. Motion was carried by the following roll call vote: AYES: DIRECTORS: Wahner, Crank, Hutchison Hanson NOES: DIRECTORS: None ABSENT: DIRECTORS: Green Adjournment Upon motion by Director Hanson, seconded by Director Hutchison, and unanimously carried, the meeting adjourned at 8:29 p.m. to Thursday, August 6, 1981, at 7:30 p.m. in the First Floor Conference Room, 77 Fair Drive, Costa Mesa, California, for the purpose of conducting the annual Public Hearing relating to trash assess- ment for the forthcoming Fiscal Year. Pr esi ent Q��/, Secretary •