Minutes - Board - 1981-05-144
MINUTES OF THE REGULAR MEETING
• BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
May 14, 1981
Call to Order The meeting was called to order by President
Wahner at 7:32 p.m.
Roll Call Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present: Manager Mattern,
Attorney June,
Finance Director Oman
Engineer Stevens,
Assistant Secretary Reichle
Minutes of Upon motion by Director Hutchison, seconded by
April 2, 1981 Director Hanson, and unanimously carried, the
minutes of April 2, 1981, were approved as
submitted.
Written Manager Mattern circulated copies of a Stop
• Communications Notice which had been received in the office in
today's mail from EMS Equipment Company for
$2,156 on the 18th Street Sewer Project.
Occupancy Report Manager Mattern read a communication stating
there has been no increase nor decrease in the
trash and garbage collection as of May 1, 1981;
therefore, last month's total of 21,638.84
units remains the. same. It was moved by
Director Hanson, seconded by Director Green,
and unanimously carried, to receive and file
the Occupancy Count report as read.
Financial Report Finance Director Oman presented the Financial
Report for the month of April, 1981. Director
Hanson made a motion, seconded by Director
Green, and unanimously carried, to approve the
Financial Report for the month of April, 1981,
as submitted.
Construction Upon motion by Director Hanson, seconded by
Status Report Director Crank, and unanimously carried, the
Construction Status Report from Engineer Stevens
was received and filed.
18th Street Engineer Stevens reported J. R. Kirk Construction
is Sewer Project Company had stopped work on the project on
April 13. Attorney June reported he had been
18th Street contacted by the attorney for the bonding
Sewer Project company and the following information was
(Continued) needed before they will commit themselves to •
taking over the project:
1. The amount of money that C i ty crews, on
behalf of the Sanitary District, have
spent on this project after J. R. Kirk
left the job;
2. The exact quantity and price of asphalt
that was purchased and used by the Sanitary
District on the site after J. R. Kirk left
the job;
3. An accounting of all funds in the hands of
the District that would normally be payable
to J. R. Kirk;
4. A certified extract of the minutes of the
Sanitary District setting forth the
District's approval of granting the bonding
company access to all funds in the hands of
the District payable to J. R. Kirk if the
bonding company takes over the job.
Director Green made a motion, seconded by Director
Hanson, that if Integrity Insurance Company
undertakes to complete the work of improvements
unfinished by J. R. Kirk Construction Company
under Project Number 1112100 -64 (18th Street •
Sewer) , it shall be entitled to funds held by
the District which would have been paid to
J. R. Kirk Construction Company had they com-
pleted the project. Motion was carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Letter to Residents President Wahner asked staff to write a letter
in Area of to the residents in the area of the 18th Street
18th Street Project Sewer Project expressing the Board's concern
for any inconveniences they may have experienced
during the delay in completion of this project.
Superior Avenue Manager Mattern presented Change Order No. 1 on
Sewer Project the Superior Avenue Sewer Project. Based on the
Change Order No. 1 findings that extra work was occasioned by an
underground construction conflict with an
abandoned redwood water main, its location was
not known prior to construction nor did it show
on the District records or contract drawings,
the following Change Order No. 1 from W. R.
Company, 10943 Kadota Avenue, Pomona, California
91766, was requested by Engineer Stevens:
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Superior Avenue April 20, 1981 - 3 working hours
•Sewer Project Equipment:,
Change Order No. 1
(Continued) JD 690 -B Excavator @ $55.00 /hour $ 165.00
JD 544 -B Wheel loader @.$37.50/hour 112.50
JD 410 Wheel loader backhoe @ $25.63 /hour 76.89
2 10 Wheel dump trucks @ $38.47 ea /hour 230.•82
Dump fees 8 loads @ $12.00 each 96.00
Subtotal $ 681.21
15% mark up on equipment 102.18
Total Equipment $783.39
April -20, 1981 - 3 working hours
Labor:
1 Foreman @$26.00 /hour $ 78.00
3 Operators @ $24.50 ea /hour 220.50
4 Laborers @ $20.25 ea /hour 243.00
Subtotal $ 541.50
20% mark up on labor 108.30
Total Labor 649.80
Total Equipment and Labor $1,433.19
Director Hanson stated in his opinion the charges
seemed excessive for the amount of time he felt
the job should have taken.
Director Crank made a motion, seconded by Director
Hutchison, to approve Change Order No. 1 on the
Superior Avenue Sewer Project in the amount of
$1,433.19. Motion was carried by the following
roll call vote:
AYES: Directors - Warner, Crank, Hutchison,
Green
NOES: Directors - Hanson
ABSENT: Directors - None
Easement Deed Manager Mattern presented an Easement Deed from
Placentia Investment Placentia Investment Group, 1209 East Warner
Company Street, Santa Ana, California 92705, for ease-
ment within AP No. 115- 350 -61. and 62, for sewer
purposes, in, on, under, across, and through
all the real property situated in the Costa Mesa
Sanitary District. Director Hanson made a
motion, seconded by Director Crank, and unani-
mously carried, that Easement Deed from Placentia
Investment Group, be accepted and the Secretary
instructed to place said deed on record with the
• County Recorder.
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Annexation
These annexations have been held up pending the
No.'s 183, 184,
outcome of AB 8 and the decision of the Board
185, and 193
of Supervisors. Additional fees are now
•
required by the State Board of Equalization,
since their fee schedule has increased as of
January 1, 1981. Director Hanson made a motion,
seconded by Director Green, that in the interest
of expediting the completion of annexation, to
absorb the additional fees in the amount of $160.
Motion was carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Annexation No. 194
Attorney June informed the Board that the Local
Agency Formation Commission had authorized the
District to annex the property described in
Annexation No. 194 without notice of public
hearing by the Board, and without election,
since it is an annexation requested by 100 per-
cent of the owners of the real property being
annexed. A Negative Declaration of said project
has been completed by the City of Costa Mesa as
the Lead Agency, pursuant to the California
Environmental Quality Act of 1970.
.
Resolution
Director Hanson made a motion that Resolution
No. 81 -173 -A
No. 81 -173 -A being A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDER-
ING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA
SANITARY DISTRICT WITHOUT HEARING OR ELECTION
AND ESTABLISHING AND ASSIGNING TAX CODE AREA
FOR ANNEXATION NO. 194, be adopted. This motion
was seconded by Director Crank, and carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Annexation No. 195
Attorney June informed the Board that the Local
Agency Formation Commission had authorized the
District to annex the property described in
Annexation No. 195 without notice of public
hearing by the Board, and without election,
since it is an annexation requested by 100 per-
cent of the owners of the real property being
annexed. An Environmental Impact Report on
said property has been completed and accepted
•
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Annexation No. 195
by the City of Costa Mesa as the Lead Agency,
(Continued)
pursuant to the California Environmental Quality
•
Act of 1970.
Resolution
Director Hanson made a motion that Resolution
No. 81 -174 -A
No. 81 -174 -A being A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT;
ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDER-
ING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA
SANITARY DISTRICT WITHOUT HEARING OR ELECTION
AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR
ANNEXATION NO. 195, be adopted. This motion was
seconded by Director Green, and carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Annexation No. 197 Attorney June presented a resolution making
application to the Local Agency Formation
Commission for Annexation No. 197 to the Costa
Mesa Sanitary District. He informed the Board
that the annexation fees had been received along
with the letter of request.
Resolution Director Hutchison made a motion that Resolution
No. 81 -359 No. 81 -359 being A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA.MESA SANITARY DISTRICT,
ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO
THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE
COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRI-
TORY TO THE DISTRICT, BEING DESIGNATED AS
ENGINEERS NO. 197, be adopted. Motion was
se'conded.by Director Hanson, and carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green.
NOES: Directors - None
ABSENT: Directors - None
Annexation No. 198 Attorney June presented a resolution making
application to the Local Agency Formation
Commission for Annexation No. 198 to the Costa
Mesa Sanitary District. He informed the Board
that the annexation fees had been received
along with the letter of request.
Resolution Director Hanson made a motion that Resolution
No. 81 -360 No. 81 -360 being A RESOLUTION OF THE BOARD OF
• DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION
TO THE LOCAL AGENCY FORMATION COMMISSION OF
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Resolution ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF
No. 81 -360 TERRITORY TO THE DISTRICT, BEING DESIGNATED AS •
(Continued) ENGINEERS NO. 198, be adopted. Motion was
seconded by Director Crank, and carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Annexation No. 199 Attorney June presented a resolution making
application to the Local Agency Formation
Commission for Annexation No. 199 to the Costa
Mesa Sanitary District. He informed the Board
that the annexation fees had been received along
with the letter of request.
Resolution Director Hanson made a motion that Resolution
No. 81 -361 No. 81 -361 being A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION
TO THE LOCAL AGENCY FORMATION COMMISSION OF
ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION
OF TERRITORY TO THE DISTRICT, BEING DESIGNATED
AS ENGINEERS NO. 199, be adopted. Motion was
seconded by Director Green, and carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Public Officials Finance Director Oman presented his recommenda-
Liability Insurance tions for procuring Public Officials Liability
Insurance on behalf of the Costa Mesa Sanitary
District. He strongly recommended the purchase
of this coverage. Director Crank made a motion,
seconded by Director Hanson, to purchase Public
Officials Liability Insurance on behalf of the
Costa Mesa Sanitary District, with the maximum
limit of $5,000,000 and for a three -year pre-
paid premium of $10,759. Motion was carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Policy Statement Attorney June was authorized to prepare a
combined policy statement on Trash Collection
Assessment of prior policy statements dated •
June 5, 1968, and March 3, 1971. Upon motion
�J
•
is
Policy Statement by Director Hanson, seconded by Director Green
(Continued) and unanimously carried, Statement of Policy
on Trash Collection Assessment was adopted and
ordered to be kept on file in the District
office.
Warrant No. 80 -20 Director Green made a motion, seconded by
Director Crank, to authorize the President and
Secretary to sign Report No. 80 -20, instructing
the County Auditor to draw a warrant from the
Costa Mesa Sanitary District General Fund in
the amount of $243,868.41. Motion was carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Warrant No. 80 -21 Director Green made a motion, seconded by
Director Crank, to authorize the President and
Secretary to sign Report No. 80 -21, instructing
the County Auditor to draw a warrant from the
Number 7 Trunk Sewer Fund in the amount of
$5,343.75. Motion was carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson, Green
NOES: Directors - None
ABSENT: Directors - None
Director Hutchison President Wahner announced that Director Hutchison
Congratulated has been elected Chairman of County Sanitation
District No. 6. He also offered congratulations
on his recent induction into the Whittier College
Athletic Hall of Fame on April 9, 1981, for his
accomplishments in football, basketball, and
track during his college days.
Adjournment President Wahner declared the meeting adjourned
At- R -71 n_m_
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,jxr, Secretary