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Minutes - Board - 1981-02-05N F Call to Order Roll Call U Minutes of January 8, 1981/ Correction • MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT February 5, 1981 The meeting was called to order at 7:30 p.m. by President Wahner. Present: Directors - Wahner, Crank, Hutchison, Hanson, Green Absent: Directors - None Officials Present: Manager Mattern, Attorney June, Engineer Stevens, Assistant Secretary Reichle Guests: George McFarlin, Robert Bein & William Frost Associates, representing Two Town Center; and Donald Huebner Director Hutchison requested the minutes of January 8, 1981, be amended as follows: "Upon motion by Director Hutchison, seconded by Director Hanson, and unanimously carried, the Master Plan Update Report was tabled to a sub- sequent meeting." Minutes of Upon motion by Director Hanson, seconded by January 8, 1981/ Director Crank, and unanimously carried, the Approval minutes of January 8, 1981 were approved as amended. Assessment Manager Mattern presented additional facts per - Cancellation taining to Mr. Huebner's request for trash Donald Huebner assessment refund from last meeting. Mr. Huebner addressed the Board and asked for special con- sideration since he was the owner of all five units at the time he made application for refund. President Wahner asked staff to investigate further and report at the next meeting. Sewer Services The Board accepted the recommendations of staff Agreement as set forth in the letter from the District's Attorney dated January 21, 1981, and authorized the Attorney and Manager to negotiate on the basis of fixture units rather than lateral capa- cIf ity as it relates to high rise, multi- tenant developments. Assessment Manager Mattern presented a request from McLain Cancellation Development, representing Wimbledon Association, Wimbledon 1470 Jamboree Road, Newport Beach, California Association 92660, to cancel trash assessment fees in the amount of $1,010. This is a common area and should not have been assessed. Director Hanson made a motion, seconded by Director Green to request the County Assessor to cancel trash assessment fees in the amount of $1,010, and send a corrected tax bill to Wimbledon Association. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Hutchison, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - None Manager Mattern further requested that a refund of $1,010 be made to the same association for taxes paid before it was realized this was a common area and should have been cancelled. Director Crank made a motion, seconded by Director Green to refund $1,010 to Wimbledon Association. Motion was carried by the follow- ing roll call vote: AYES: Directors - Wahner, Hutchison, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - None Assessment Manager Mattern presented a request from the Cancellation County of Orange to cancel trash assessment fees County of Orange on a County -owned property at 2603 Willo Lane for tax years 1979 -80 and 1980 -81. The request was made so that all ten parcels owned by the County in the same locale be in conformance. Hereafter they have requested that all ten par- cels be assessed. Director Hanson made a motion, seconded by Director Green to cancel trash assess- ment fees in the amount of $94 for tax years 1979 -80 and 1980 -81 on Parcel No. 439 - 112 -02. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Hutchison, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - None -2- M f • :7 • r i i Assessment Manager Mattern presented a request from County ` Cancellation Sanitation Districts to cancel trash assessment County Sanitation fees on Parcels 139 - 021 -83 and 139 - 021 -84. Districts There is a sump pump located on these parcels. Director Hutchison made a motion, seconded by Director Green to cancel trash asessment fees on Parcels 139 - 021 -83 and 139- 021 -84. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Hutchison, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - None Occupancy Count Manager Mattern read a communication requesting an addition of 15 units to the Occupancy Count, and a deletion of 8.5 units based on last month's Board action. It was moved by Director Hanson, seconded by Director Hutchison and unanimously carried, to add 15 units to the Occupancy Count and delete 8.5 units, making a total Occupancy Count of 21,641.84, as of February 1, 1981. Financial Report Manager Mattern distributed copies of the Finan- cial Report in the absence of Finance Director Oman. Director Hanson questioned where in the report the collection of District 6 fees is • shown. Director Hutchison recollected that he had requested an explanation of the liquid waste disposal contractural services. Manager Mattern said he would pass these questions on to Finance Director Oman to be answered at the next meeting. Upon motion by Director Hanson, seconded by Director Green, and unanimously carried, the Financial Report for the month of January, 1981, was received and filed. Construction Upon motion by Director Green, seconded by Status Report Director Hutchison, and unanimously carried, the Construction Status Report from Engineer Stevens for the month of January, 1981, was received and filed. Award of Contract Engineer Stevens informed the Board that the Superior Avenue following bids were received for the Construction Sewer Projects of Sanitary Sewer Main in Superior Avenue from No. 1112100 -65 Ticonderoga Street to Placentia Avenue and in Placentia Avenue from Superior Avenue to 15th Street as follows: W. R. Company $117,135.60 Richard Osborne Construction 128,041.00 J. R. Kirk Construction, Company 128,822.60 Lawrence A. Gosh & Gosh Construction Company 146,708.00 -3- Award of Contract G. R. Frost 148,328.00 .Superior Avenue Valverde Construction, Inc. 158,567.00 (Continued) Luna General Engineering, Inc. 163,966.55 Kelly -Moran 177,179.00 A. S. Piech, Inc. 185,818.00 Ivan Bachan Construction Company 188,427.00 Mladen Bunlich Construction Company 215,862.00 Thibodo Construction Company, Inc. 315,936.00 Engineer's Estimate 123,752.00 Engineer Stevens informed the Board that he had checked the bids received, and a Negative Declar- ation was received, considered and filed. On motion by Director Hanson, seconded by Director Crank, the contract for Construction of a Sewer Main in Superior Avenue from Ticonderoga Street to Placentia Avenue and in Placentia Avenue from Superior Avenue to 15th Street was awarded to W. R. Company, 536 Emporia Street, Ontario, California 91761, in the amount of $117,135.60, being the lowest acceptable bid meeting specifi- cations. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Hutchison, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - None Sanitary District Attorney June reported on the progress of the Files - Microfilming microfilming project. Now that the annexation Project files have been filmed he asked for a substitu- tion of records and for authorization to destroy the original documents. Motion was made by Director Hanson, seconded by Director Crank, and unanimously carried, to substitute the microfilm for the original documents and to destroy the original records. 'Master Plan Engineer Stevens submitted a proposal for engi- Update neering work and services for a 1981 supplement to the District's Master Plan Report dated January, 1978. The estimated cost is $14,300, excluding printing costs, and is to be delivered to the District prior to June 30, 1981. Director Hanson suggested that a Special Meeting be held to discuss the report when completed. Motion was made by Director Hanson, seconded by Director Crank to approve and authorize Engineer Stevens to proceed with the Supplement to the Master Plan Report as outlined above. Motion was carried by the following roll call vote: -4- 1 • • • t Directors President Wahner reported on the success of the Comments Independent Special Districts Meeting held on January 21, 1981. He said he found the discus- sion very informative. Director Hanson said 42 persons attended. Director Hutchison suggested that some time in the future the Board might want to consider adopting a time limit for guests to speak. -5- Master Plan AYES: Directors - Wahner, Hutchison, Crank, Update Hanson, Green (Continued) NOES: Directors - None ABSENT: Directors - None Increase in Manager Mattern.suggeste,d that the cost for Charges for Plans obtaining plans and specifications for District and Specifications projects be raised to $10, with an additional $2 for mailing. Director Hanson made a motion, seconded by Director Crank to raise the cost for plans and specifications to $10, and additional $2 for mailing. Motion was carried by the follow- ing roll call vote: AYES: Directors - Wahner, Hutchison, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - None Warrant No. 80 -15 Director Hanson made a motion, seconded by Director Hutchison, to authorize the President and Secretary to sign Report No. 80 -15, instruct- ing the County Auditor to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $140,151.21. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Hutchison, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - None Warrant No. 80 -16 Director Hanson made a motion, seconded by Director Hutchison, to authorize the President and Secretary to sign Report No. 80 -16, instruct- ing the County Auditor to draw a warrant from the Number 7 Trunk Sewer Fund in the amount of $3,659.29. Motion was carried by the following roll call vote: AYES: Directors - Wahner, Hutchison, Crank, Hanson, Green NOES: Directors - None ABSENT: Directors - None Directors President Wahner reported on the success of the Comments Independent Special Districts Meeting held on January 21, 1981. He said he found the discus- sion very informative. Director Hanson said 42 persons attended. Director Hutchison suggested that some time in the future the Board might want to consider adopting a time limit for guests to speak. -5- Adjournment President Wahner declared the meeting adjourned at 9.01 O.M. Secretary •