Minutes - Board - 1980-12-11I
U
MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
December 11, 1980
Call to Order The meeting was called to order at 7:30 p.m. by
President Wahner.
Roll Call Present: Directors - Wahner, Crank,
Hutchison, Hanson, Green
Absent: Directors - None
Officials Present: Manager Mattern,
Finance Director Oman,
Attorney June,
Assistant Secretary Reichle
Minutes of
Upon motion by Director Hanson, seconded by Direc-
November 13, 1980
for Green, and unanimously carried, the minutes of
the Regular Meeting on November 13, 1980, were
approved as submitted.
Written
Manager Mattern asked to discuss an item of commu-
Communications
nication from Thomas Woodruff regarding sewer
facilities on the area called Santa Ana Army Air
Base under new business.
Refund Request
Manager Mattern presented a request for refund from
Gloria Cuellar
Gloria Cuellar, 22301 Wallingford Lane, Huntington
Beach, California 92646, in- the, amount- of $125.
Mrs. Cuellar was present and asked the Board for
consideration of a refund for the past three years
as she was actually sending.in an exemption form
for the wrong parcel because of her accountant's
error.
Director Hanson made a motion, seconded by Director
Crank, to refund $125 for the 1980 -81 tax year to
Gloria Cuellar, 22301 Wallingford Lane, Huntington
Beach, California 92646, and asked staff to inves-
tigate her claim that she has paid in error since
1977, and to report the findings at the January,
1981, meeting. Motion was carried by the following
roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
. Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Sewer Services Mr. William Dettelbach, 1209 E. Warner, Santa Ana, •
for Multiple California, attended the meeting to discuss the
Ownership need for separate sewer laterals for each building
in his project. Manager Mattern indicated that
Mr. Dettelbach has an existing development which
is now under single ownership. Mr. Dettelbach
wants to sell off the buildings and turn the pro-
ject into an industrial condominium. Current
Costa Mesa Sanitary District policy requires a
separate sewer lateral for each individually owned
building. It was suggested to hold this item over
for further investigation by staff.
Refund Request Manager Mattern presented a request for refund from
Luke Davis Luke Davis for trash assessment fees on 379 Hamilton,
in the amount of $100. Mr. Davis was charged for
six units when there are only two units on the par-
cel. Director Hanson made a motion, seconded by
Director Hutchison, to refund $100 to Luke Davis,
379 Hamilton Street, Costa Mesa, California 92627.
Motion was carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Refund Request Manager Mattern presented a request for refund from i
Elvin Hutchison Elvin Hutchison for trash assessment fees on 2281
Fordham Drive, in the amount of $25. Mr. Hutchison
was charged for a fourplex instead of a triplex.
Director Hanson made a motion, seconded by Director
Green, to refund $50 to Elvin Hutchison, 2281 Ford-
ham Drive, Costa Mesa, California 92626. Motion
was carried by the following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSTAINING: DIRECTORS:
Wahner, Crank, Hanson,
Green
None
Hutchison.
Refund Request Manager Mattern presented a request for refund from
George Spomer George Spomer for trash assessment fees on 2285
Fordham Drive, in the amount of $25. Mr. Spomer
was charged for a fourplex instead of a triplex.
Director Hanson made a motion, seconded by Director
Green, to refund $25 to George Spomer, 3248 Paseo
Gallita, San Clemente, California 92672. Motion
was carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hanson,
Green
NOES: DIRECTORS: None
ABSTAINING: DIRECTORS: Hutchison
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Refund Request Manager Mattern presented a request for refund from
Donald Huebner Donald Huebner, for trash assessment fees on 347 E.
• 18th Street, in the amount of $100. Mr. Huebner was
charged for one parcel where his garage is located,
and another that is common area with no dwelling
unit. Director Crank made a motion, seconded by
Director Hanson to refund $100 to Donald Huebner,
240 East 16th Street, #A, Costa Mesa, California
92627. Motion was carried by the following roll
call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Refund Request Manager Mattern presented a request for refund from
Ted Neja Ted Neja for trash assessment fees on 2216 Santa Ana
Avenue, in the amount of $325, for 1979 -80 and 1980-
81. He was charged for eight units both years when
actually only one unit is on the parcel. However,
he neglected to request a refund last year. Direc-
tor Crank made a motion, seconded by Director Green
to deny the request of Ted Neja, 326 22nd Street,
Costa Mesa, California 92627, for a refund of $175
for tax year 1979 -80, but to approve his request for
refund for $175 for 1980 -81 tax year. Motion was
• carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Refund Request Manager Mattern presented a request for refund from
Jeanene Cittell Jeanene Cittell in the amount of $15 for connection
fees for a floor drain at 2225 Santa Ana Avenue that
was not required. Director Hanson made a motion,
seconded by Director Hutchison to refund $15 to
Jeanene Cittell, 2225 Santa Ana Avenue, Costa Mesa,
California 92627. Motion was carried by the follow-
ing roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Occupancy Count Manager Mattern read a communication requesting an
addition of 14 units to the Occupancy Count, and a
deletion of 45.5 units based on last month's board
action. It was moved by Director Hutchison, seconded
by Director Green, and unanimously carried to add 14
units and to delete 45.5 units making a total Occu-
pancy Count of 21,631.84 as of December 1, 1980.
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Financial Report Upon motion by Director Crank, seconded by Director
Green, and unanimously carried, the Financial Repor t
for the month of November, 1980, was received and
filed.
Construction Upon motion by Director Hanson, seconded by Director
Status Report Hutchison, and unanimously carried, the Construction
Status Report for the month of November, 1980, was
received and filed.
Wilson Street Manager Mattern informed the board that Irvine
Sewer & Pumping Pipeline, 121 South Sullivan Street, Santa Ana,
Station Modifi- California 92701, has completed construction of
cation Final Sanitary Sewer Main and Sewage Force Main in Wilson
Acceptance Street from Harbor Boulevard to Fairview Road and
modification of Wilson Street Pump Station in accor-
dance with approved Plans and Specifications.
Director Hanson made a motion, seconded by Director
Crank, that the construction of Sanitary Sewer Main
and Sewage Force Main in Wilson Street from Harbor
Boulevard to Fairview Road and modification of
Wilson Street Pumping Station be accepted and the
Notice of Completion filed with the County Recorder,
that the retention of $15,208.35 be paid to the Con-
tractor 35 days from date of recording, and the bond
be exonerated 35 days from the date of recording pr
vided there are no liens. Motion was carried by th
following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Award of Contract Manager Mattern informed the Board that the following
18th Street Sewer bids were received for the Construction of Sanitary
Main Project No. Sewer Main in 18th Street from Whittier Avenue to
1112100 -64 Monrovia Avenue as follows:
J.R. KIRK CONSTRUCTION CO.
$100,881.00
STEVE BUBALO
101,170.00
ALBERTO PIPELINE INC.
103,908.00
W. R. COMPANY
104,065.00
G.R. FROST INC.
114,806.00
STEVE RICHEY CO.
117.012.00
RISTO CONSTRUCTION CO, INC.
119,003.00
CITY CONSTRUCTION CO.
132,660.00
HENSON CONSTRUCTION CO.
139,154.00
E.A. REED CONSTRUCTION CO.
142,734.12
ALBERT DAVIS INC.
161,786.00
DISTRICT ENGINEER'S ESTIMATE
102,080.00
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Award of Contract
Manager Mattern informed the Board that Engineer
18th Street Sewer
Stevens had checked the bids received, and a Nega-
Main Project No.
tive Declaration was received, considered and
1112100 -64
filed. On motion by Director Green, seconded by
(continued)
Director Hanson, the contract for the Construction
of Sanitary Sewer Main in 18th Street from Whittier
to Monrovia Avenue was awarded to J. R. Kirk Con -
struction Company, 657 East Arrow Highway, Glendora,
California 91740, in the amount of $100,881, being
the lowest acceptable bid meeting specifications.
Motion was carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Additional
Director Crank made a motion, seconded by Director
Appropriation
Hanson, that a transfer of funds in the amount of
18th Street
$5,000 be made from the unappropriated fund balance
Sewer Project
to the General Fund for Project No. 1112100 -64.
Motion was carried by the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
•
ABSENT: DIRECTORS: None
Master Plan
In the absence of District Engineer Stevens, Direc-
Update
for Hanson made a motion, seconded by Director Crank
and unanimously carried to table the Master Plan
Update Report to next meeting.
Easement Deed
Manager Mattern submitted an Easement Deed from
Wimbledon Assoc.
Wimbledon Associates by McLain Development Company
McLain Develop-
for lots "A" and "B" of Tract No. 10275.
ment
Director Hanson made a motion, seconded by Director
Hutchison, and unanimously carried, that Easement
Deed from Wimbledon Associates by McLain Develop-
ment Company be accepted and the Secretary instructed
to place said deed on record with the County Recorder.
Recess
President Wahner declared a recess at 8 :25 p.m. and
the meeting reconvened at 8:35 p.m.
Sewer Service
Attorney June presented a letter from the attorneys
Agreement Amend-
for Wimbledon Village Association which is the McLain
ment Winbledon
Development requesting an amendment to our proposed
Associates
service contract. Attorney June indicated he had
received the requested changes and has found them
to be reasonable. Director Hanson made a motion,
seconded by Director Crank to approve the sewer ser-
vice agreement amendments as requested.
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Sewer Service Manager Mattern presented a communication from the
Santa Ana Army law offices of Rouke & Woodruff, regarding the area is
Air Base called Santa Ana Army Air Base. After discussion,
he asked the Board for permission to continue nego-
tiations with District No. 6 on this item and to
report back at a subsequent meeting.
Ordinance Attorney June presented an Ordinance amending Ordi-
No. 15 nance No. 6 for collection of fees for Orange County
Sanitation District No. 6.
Director Hanson made a motion, seconded by Director
Green to adopt Ordinance No. 15, being AN ORDINANCE
OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANI-
TARY DISTRICT, AMENDING ORDINANCE NO. 6, RELATING
TO RULES AND REGULATIONS FOR THE CONNECTION TO
DISTRICT'S CIVIC FACILITIES, AND PROVIDING FOR AN
EXEMPTION THEREFROM. This motion was carried by
the following roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Warrant Director Hanson made a motion, seconded by Director •
No. 80 -10 Hutchison, to authorize the President and Secretary
to sign Report No. 80 -10, instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
$144,798.14. Motion was carried by the following
roll call vote:
AYES: DIRECTORS: Wahner, Crank, Hutchison,
Hanson, Green
NOES: DIRECTORS: None
ABSENT: DIRECTORS: None
Warrant Director Hanson made a motion, seconded by Director
No. 80 -11 Hutchison, to authorize the President and Secretary
to sign Report No. 80 -11, instructing the County
Auditor to draw a warrant from the Costa Mesa
Sanitary District No. 7 Truck Sewer Fund in the
amount of $17,492.47. Motion was carried by the
following roll call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
Wahner, Crank, Hutchison,
Hanson, Green
None
None
•
0
•
The Assistant Secretary asked the Board Members for
confirmation of a new date for the February Board
Meeting. The Board agreed that February 5, would
be the date. The Assistant Secretary was instructed
to make the proper notifications.
Adjournment President Wahner declared the meeting adjourned at
9:32 p.m.
Presiden
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ecretary
Added Represen-
President Wahner asked the Board Members to consider
tation on
adding a representative to County Sanitary District
Sanitary District
No. 1. He asked for discussion and an opinion. It
No. 1
was decided that some investigation was in order to
see how other districts were represented. Also, to
see if we should spread out representation around
to the other districts. Attorney June said he would
make some contacts with other districts and Manager
Mattern said he would ask the OCSD to send some new
maps defining the districts and we would continue
the discussion at the next meeting.
•
The Assistant Secretary asked the Board Members for
confirmation of a new date for the February Board
Meeting. The Board agreed that February 5, would
be the date. The Assistant Secretary was instructed
to make the proper notifications.
Adjournment President Wahner declared the meeting adjourned at
9:32 p.m.
Presiden
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ecretary