Minutes - Board - 1980-11-13MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
November 13, 1980
Call to Order The meeting was called to order at 7:30 p.m. by
President Wahner.
Roll Call Present: Directors - Wahner, Crank,
Hutchison and Hanson
Absent: Directors - Green
Officials Present: Manager Mattern,
Finance Director Oman,
Attorney June,
Engineer Stevens,
Assistant Secretary Reichle
Minutes of Upon motion by Director Hanson, seconded by
October 22, 1980 Director Crank, and unanimously carried, the
minutes of the Special Meeting on October 22,
1980, were approved as submitted.
Manager Mattern circulated a communication from
• former Director Francis Glockner thanking the
Board and Staff for the Honorary Resolution and
plaque sent him as a farewell gift.
Refund Request Manager Mattern presented a request for refund
Paul Lovetere from Paul Lovetere for trash assessment fees on
654 Park Drive, in the amount of $500. This was
a billing error; he was charged for 22 units
instead of two. Director Hanson.made a motion,
seconded by Director Crank to refund $500 to
Paul Lovetere, 6441 Cymbal Street, Anaheim,
California 92807. Motion was carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Refund Request Manager Mattern presented a request for refund
Lanson Lee from Lanson Lee for trash assessment fees on
2166 Maple Street, in the amount of $50. An
error in billing caused him to be charged for
two units instead of one. Director Hanson made
a motion, seconded by Director Crank, to refund
$50 to Lanson Lee, 10712 Brighton Drive, Santa
Ana, California 92705. Motion was carried by
the following roll call vote:
r
r
Refund Request AYES: Directors - Wahner, Crank, Hutchison,
Lanson Lee Hanson •
(Continued) NOES: Directors - None
ABSENT: Directors - Green
Refund Request Manager Mattern presented a request for refund
Arthur Manning from Arthur Manning for trash assessment fees
on 1641 Iowa Street, in the amount of $50.
Mr. Manning has filed an exemption for the last
eight years. This past year he was in Alaska
for six months and missed the filing deadline.
Director Hanson made a motion, seconded by
Director Crank, to refund $50 to Arthur Manning,
15802 Maidstone Street, Westminster, California
92683. Motion was carried by the following
roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Refund Request Manager Mattern presented a request for refund
Christos Teregis from Christos Teregis for trash assessment fees
on 782 Shalimar Street, in the amount of $125.
Mr. Teregis filed an exemption before the dead-
line but it was inadvertently overlooked in the •
data collection. He has contracted for private
service on this apartment complex. Director
Hanson made a motion, seconded by Director
Crank, to refund $125 to Christos Teregis,
2825 LaSalle Avenue, Costa Mesa, California
92626. Motion was carried by the following roll
call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Refund Request Manager Mattern presented a request for refund
Daniel Cua from Daniel Cua for trash assessment fees on
102 Eucalyptus Lane, in the amount of $50.
Mr. Cua has private collection and filed an
exemption form before the deadline, but it was
missed during the data collection. Director
Hanson made a motion, seconded by Director
Crank, to refund $50 to Daniel Cua, 102
Eucalyptus Lane, Costa Mesa, California 92626.
Motion was carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
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Refund Request Manager Mattern presented a request for refund
John Mattson from John Mattson for trash assessment fees on
® 2917, 2925, 2959, and 2965 Mendoza Drive, in the
amount of $125 each or $500. He contracts for
private collection for these apartment complexes.
He filed an exemption before .the deadline but it
was missed in the data collection. Director
Hanson made a motion, seconded by Director Crank,
to refund $500 to John Mattson, 7691 Ontario
Drive, Huntington Beach, California 92648.
Motion was carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Refund Request Manager Mattern presented a request for refund
Bobbie J. Morris from Bobbie Morris for trash assessment fees on
2184 Canyon Drive, #A, in the amount of $50.
Ms. Morris has private collection. She filed
an exemption form before the deadline but it
was missed during the data collection. Director
Hanson made a motion, seconded by Director
Crank, to refund $50 to Bobbie Morris, 2184
Canyon Drive, #A, Costa Mesa, California 92627.
Motion was carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Refund Request Manager Mattern presented a request for refund
Mr. Jepson/ from Mr. Jepson and Mr. Drechsler, for trash
Mr. Drechsler assessment fees on 2431 Orange Avenue, in the
amount of $175. Mr. Jepson has private collec-
tion and filed an exemption form before the
deadline but it was missed in the data collec-
tion. Director Hanson made a motion, seconded
by Director Crank, to refund $175 to Messrs.
Jepson and Drechsler, 2431 Orange Avenue, Costa
Mesa, California 92627. Motion was carried by
the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
®Refund Request Manager Mattern presented a request for refund
Charles Linker from Charles Linker for trash assessment fees
on 445 Gloucester Drive, in the amount of $50.
-3-
Refund Request Mr. Linker has private collection and filed an
Charles Linker exemption before the deadline but it was missed
(Continued) in the data collection. Director Hanson made a
motion, seconded by Director Crank, to refund
$50 to Charles Linker, 445 Gloucester Drive,
Costa Mesa, California 92627. Motion was carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Refund Request
Manager Mattern presented a request for refund
Clifford Raschick
from Clifford Raschick for trash assessment
fees on 1647 Iowa, #D, in the amount of $50.
Mr. Raschick has private collection service,
but failed to apply for exemption before the
deadline. Director Hanson made a motion,
seconded by Director Hutchison, and unanimously
carried, this request be denied because
Mr. Raschick failed to file for exemption as
set forth in Ordinance No. 4 and Policy State-
ments.
Assessment
Manager Mattern presented a request from the
Cancellation
J. H. Gregory Company, Incorporated, 17961 Cowan
J. H. Gregory
Street, Irvine, California 92714, to cancel
Company
trash assessment fees on twelve parcels within
Tract No. 10018. Upon investigation by staff,
it was found these parcels are designated as
open space and should have been exempt. It was
further recommended by staff that the cancella-
tion of assessment fees apply for both 1979 -80
and 1980 -81. Director Crank made a motion,
seconded by Director Hanson, to approve the
cancellation of trash assessment fees as listed
on the following parcels:
1979 -80 1980 -81 Parcel Number
$44 $50 442 - 012 -34
44 50 442 - 012 -35
44 50 442 - 012 -36
44 50 442 - 012 -37
44 50 442 - 013 -50
44 50 442 - 013 -52
44 50 442 - 013 -53
44 50 442- 013 -54
44 50 442 - 013 -55
44 50 442- 013 -56
44 50 442 - 013 -57
44 50 442 - 013 -58
MEIC
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Assessment
Motion was carried by the following roll call
Cancellation
vote:
J. H. Gregory
•Company
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
(Continued)
419 - 013 -06
50
NOES: Directors - None
50
ABSENT: Directors - Green
Assessment
Manager Matter presented a request from Roger G.
Cancellation
Mc Kinnon, 2737 East Coast Highway, Corona del
Roger Mc Kinnon
Mar, California 92625, to cancel trash assess -
50
ment fees in the amounts listed on the following
parcels located within Tract No. 10856. A com-
puter error classified these ten parcels as
single resident.
Amount Parcel Number
$50
419- 013 -03
50
419 - 013 -04
50
419 - 013 -05
50
419 - 013 -06
50
419- 013 -11
50
419 - 013 -12
50
419 - 013 -13
50
419- 013 -14
50
.419 - 013 -15
50
419 - 013 -16
® Motion was carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Occupancy Manager Mattern read a communication requesting
Report an addition of 7 units to the Occupancy Count.
It was moved by Director Hanson, seconded by
Director Hutchison, and unanimously carried,
that 7 units be added to the Occupancy Count
making a total of 21,663.34, as of November 1,
1980.
Financial Upon motion by Director Hanson, seconded by
Report Director Hutchison, and unanimously carried,
the Financial Report for the month of October,
1980, was received and filed.
Director Hanson asked Finance Director Oman if
it could be possible . to receive a copy of the
Financial Report before the date of the meeting.
® Mr. Oman said the report is for the Board's
information and does not require Board action,
-5-
Financial but he would try to have it prepared in time to
Report give it to the Assistant Secretary to distribute
(Continued) with the Agenda packages, if possible.
Construction Upon motion by Director Hanson, seconded by
Status Report Director Crank, and unanimously carried, the
Construction Status Report from Engineer Stevens
was received and filed.
1980 -81 After reviewing the changes with Engineer
Construction Stevens, Director Hanson made a motion, seconded
Project by Director Crank, and unanimously carried, to
Schedule receive and file the updated Construction
Update Project Schedule for 1980 -81.
Wilson Street Manager Matter presented Change Order No. 2 on
Pumping Station the Wilson Street Pumping Station Project.
Change Order Based on the findings that additional work is
No. 2 needed by way of removal of a five -plug meter
panel and replacement with a seven -plug meter
panel, Change Order No. 2 from Irvine Pipeline,
1320 East St. Andrews, Santa Ana, California
92705, in the amount of $800, was recommended
for approval by Engineer Stevens.
Director Hanson made a motion, seconded by
Director Crank, to approve Change Order No. 2
on the Wilson Street Pumping Station, in the
amount of $800. Motion was carried by the
following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Superior Avenue Manager Mattern presented a request from Engineer
Sewer Project Stevens to add 353 feet of 10 -inch sewer main to
Extend Limits the Superior Avenue Sewer Project as follows:
of Project
Estimated Construction Costs $13,500
Design engineering, construction
review and contract administration 770
Construction inpsection 810
Construction surveying 400
Soil testing 500
$15,980
Director Hanson made a motion, seconded by
Director Crank to increase the project by
$15,980, as recommended by Engineer Stevens.
Motion was carried by the following roll call
vote:
.7
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Superior Avenue
Sewer Project
(Continued)
Award of Contract
Anaheim Avenue
Sewer Main
Project No.
1112100 -61
Not i(_
Comp
Mendo..
Pump i r
n
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Engineer Stevens informed the Board that the
following bids were received for the Construc-
tion of Sanitary Sewer Main in Anaheim Avenue
from Plumer Street to 18th Street, and in 18th
Street from Anaheim Avenue to Crestmont Place,
as follows:
G. R. Frost, Incorporated $ 97,522.00
W. R. Company 111,326.20
Valverde Construction 116,858.00
B & A Construction 129,129.00
Bejac Corporation 238,240.00
Engineer's Estimate $ 84,162.00
Engineer Stevens informed the Board that he had
checked the bids received. A Negative Declara-
tion was received, considered and filed. On
motion by Director Hanson, seconded by Director
Crank, the contract for the Construction of
Sanitary Sewer Main in Anaheim Avenue from Plumer
Street to 18th Street and in 18th Street from
Anaheim Avenue to Crestmont Place was awarded to
G. R. Frost, Incorporated, 11140 Los Alamitos
Boulevard, Los Alamitos, California 90720, in
the amount of $97,522, being the lowest acceptable
bid meeting specifications. Motion was carried
by the following roll call vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Manager Mattern informed the Board that Tennyson
Pipeline Company, 11870 Virginia Place, Lynwood,
California 90262, has completed the Construction
of the Mendoza Street Sewage Pumping Station in
accordance with approved Plans and Specifications.
Director Hanson made a motion, seconded-by
Director Crank, that the Construction of the
Mendoza Street Sewage Pumping Station be accepted
and the Notice of Completion filed with the
County Recorder, and that the retention of $5,050
be paid to the contractor 35 days from date of
recording, and that the bond be exonerated 35
days from date of recording, provided there are
no liens. Motion was carried by the following
roll call vote:
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Mendoza AYES: Directors - Wahner, Crank, Hutchison,
Pumping Station Hanson
(Continued) NOES: Directors - None
ABSENT: Directors - Green
Canyon /Wilson Attorney June advised the Board that the Mesa
Claim Update Consolidated Water District litigation included
Donald Stevens and Donald Stevens, Incorporated.
He disclosed that Engineer Stevens is considered
a consultant or independent contractor, not an
employee of the District. He asked the Board
for consideration of whether or not Engineer
Stevens should provide for his own defense or
if they would authorized him to prepare his
defense.
Director Hanson made a motion, seconded by
Director Crank, to approve authorization for
Attorney June to represent Engineer Stevens in
the Mesa Consolidated Water District claim.
Motion was carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
February, 1981 The Assistant Secretary was instructed to poll
Board Meeting the Board of Directors to establish a new date
for the February, 1981, meeting as the second
Thursday, our regular meeting date, falls on a
holiday.
Warrant Director Hutchison made a motion, seconded by
No. 80 -08 Director Hanson to authorize the President and
the Secretary to sign Report No. 80 -08, instruct-
ing the County Auditor to draw a warrant from
the General Fund in the amount of $186,700.03.
Motion was carried by the following roll call
vote:
AYES: Directors - Wahner, Crank, Hutchison,
Hanson
NOES: Directors - None
ABSENT: Directors - Green
Warrant Director Hutchison made a motion, seconded by
No. 80 -09 Director Hanson to authorize the President and
the Secretary to sign Report No. 80 -09, instruct-
ing the County Auditor to draw a warrant from
the No. 7 Trunk Sewer Fund in the amount of
$18,409.81. Motion was carried by the following
roll call vote:
MOM
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Warrant AYES: Directors - Wahner, Crank, Hutchison,
No. 80 -09 Hanson
NOES: Directors - None -
ABSENT: Directors Green
Independent Director Hanson announced there will be a meet -
Special Districts ing of the Independent Special Districts of
of Orange County Orange County on January 21, 1981, at 7:30 p.m.
in the Council Chambers. He invited Board
Members and staff to attend.
Adjournment Upon motion by Director Hutchison, seconded by
Director Crank, and unanimously carried, the
meeting was jdjourned at 8:30 p.m.
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"resident Secretary