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Minutes - Board - 1977-12-07MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT Minutes of November 2, 1977 16th Street - Whittier Avenue School Site Agreement Refund Request, Leone Gregory On motion by Director Glockner, seconded by Director Hutchison, and unanimously carried, the Minutes of November 2, 1977 were approved as amended. Director Glockner made a motion that staff be instructed to work out a contract agreement for Board approval to furnish sewer service to 16th Street- Whittier,Avenue, Newport Beach school site as proposed on the basis of 69 units. This was seconded by Director Warren, and unanimously carried. Director Warren made a motion to deny request for refund of trash assessment fees by Leone Gregory in her letter of October 19, 1977. Denial is based on Ordinance No. 4 and Statements of Policy of the Costa Mesa Sanitary District. This was seconded by Director Glockner, and unanimously carried. HELD AT 77 FAIR DRIVE December 7, 1977 Roll Call Present: Directors - Hutchison, Glockner, Warren, Rima Absent: Directors - Briggs Officials Present: Manager Eldridge, Director of Finance Oman, Attorney June, Engineer Stevens, Assistant Secretary Geddes The meeting was called to order at 7:30 p.m. by President Rima. At 7:32 p.m., Director Briggs joined the meeting. Rima, Warren, The Oath of Office was administered to Mr. Kerm W. Rima, Glockner Mr. C. Thatcher Warren, and Mr. Francis H. Glockner, the Sworn In new Directors to the District, elected on November 8, 1977 Minute Manager Eldridge requested the Minutes of November 2, 1977 Correction be amended as follows: Request for sewer service to Newport -Mesa Tract, Lot 1011, in Costa Mesa was discussed. This area • is in Costa Mesa's sphere of influence. However, Costa Mesa Sanitary District has no facilities in the area while Newport Beach has a line nearby. The Board of Directors recommended that District Engineer work with developer, Eric Welton, and have the developer make application to Newport Beach for a sewer service contract. Minutes of November 2, 1977 16th Street - Whittier Avenue School Site Agreement Refund Request, Leone Gregory On motion by Director Glockner, seconded by Director Hutchison, and unanimously carried, the Minutes of November 2, 1977 were approved as amended. Director Glockner made a motion that staff be instructed to work out a contract agreement for Board approval to furnish sewer service to 16th Street- Whittier,Avenue, Newport Beach school site as proposed on the basis of 69 units. This was seconded by Director Warren, and unanimously carried. Director Warren made a motion to deny request for refund of trash assessment fees by Leone Gregory in her letter of October 19, 1977. Denial is based on Ordinance No. 4 and Statements of Policy of the Costa Mesa Sanitary District. This was seconded by Director Glockner, and unanimously carried. - 2 - Newspaper Manager Eldridge reported that we are coming along Recycling nicely in getting information about a recycling program. Will report further. Easement Width As recommended by Manager Eldridge,.after study, Director Reduction, Briggs made a motion, seconded by Director Warren, and Tract 9776 unanimously carried, that the Staff be instructed to write a letter to the County of Orange, as requested by Ken McFarland of Glassell Development, Inc., per his letter of October 19, 1977, confirming the adequacy of the proposed easement width reduction of Tract 9776 and the Costa Mesa Sanitary District's approval of the abandonment. Conference Director Briggs made a motion, seconded by Director Warren, Expense and unanimously carried, that the Policy Statement on Policy Statement Convention and Seminar Travel Expenses as presented by Attorney June be adopted as of December 7, 1977. Staff was directed to incorporate in Board of Directors' Manuals. Occupancy A communication was read by Manager Eldridge requesting Report an addition of 22 units to the Occupancy Count. It was moved-by Director Warren, seconded by Director Hutchison, and unanimously carried Financial Upon motion by Director Warren, seconded by Director Report Hutchison, and unanimously carried, the Financial Report for the month of November, 1977, was approved.as submitted. Construction On motion by Director Warren, seconded by Director Briggs, Status Report and unanimously carried, the Construction Status Report from Engineer Stevens was received and filed. Refund Request, Manager Eldridge presented a request for refund from Garrett, John H. Garrett of 1634 Kinglet Court, Costa Mesa, for Connection Fees refund of connection fees in the amount of $67.50. It was verified that work for which permit was secured will not be done. Director Glockner made a motion that a refund be approved for $67.50 less $15.00 for administra- tive costs to John H. Garrett. This motion was seconded by Director Warren, and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Rima,, Briggs NOES: Directors - None ABSENT: Directors - None is - 3 - Refund Request, Manager Eldridge presented request for trash assessment John Vozenilek, refund from Mrs. John Vozenilek of 2271 Pacific Avenue, rash Assessment Costa Mesa, in the amount of $35.00, covering the back lot, an unbuildable bluff. Director Warren made a motion, seconded by Director Glockner, to refund $35.00 to John Vozenilek. Motion was carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Rima, Briggs NOES: Directors - None ABSENT: Directors - None Refund Request, Manager Eldridge presented a request for trash assessment Back Bay Village, refund from Back Bay Village Owner's Association of Trash Assessment 389 Sunrise Circle, Costa Mesa 92627, in the amount of $35.00, covering Tract 300, portion abandoned street adjacent lot "114; vacant lot dedicated to City for park purposes. Director Glockner made a motion, seconded by Director Briggs, to refund $35.00 to Back Bay Village Owner's Association. Motion was carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Rima, Briggs NOES: Directors - None ABSENT: Directors - None Refund Request, Manager Eldridge presented request for trash assessment •9ileen Rapp, refund from Mrs. Aileen Rapp of E1 Patio Court, 130 rash Assessment Broadway, Costa Mesa 92627, in the amount of $175.00, covering 9 units. Mrs. Rapp erroneously contacted the Tax Collector instead of the Sanitary District that she. was transferring trash collection to a private collector Director Warren made a motion to deny refund request, since the rules for filing by June 30th w.ere not met, unfortunately. Staff was instructed to write Mrs. Rapp accordingly. This was seconded by Director Glockner, and unanimously carried. Waiver Request, Manager Eldridge read a communication from Thomas D. Hookup Fees, Peckenpaugh on behalf of the South Coast Repertory South Coast Theater, requesting a waiver of hookup fees for their Repertory new site, in the amount of $220.00. Director Glockner made a motion to deny request which was not considered justified. This was seconded by Director Warren and unanimously carried. Annexation Attorney June informed the Board that the Local Agency No. 171 Formation Commission had authorized the District to annex the property described in Annexation No. 171 without notice or public hearing by the Board, and without an election, since it is an annexation requested by 100% of the owners of the real property being annexed. A negative • declaration on said project has been completed by the City of Costa Mesa, as the Lead Agency, pursuant to the California Environmental Quality Act of 1970. - 4 - Resolution. Director Glockner made a motion that Resolution 77 -152 -A 77 -152 -A being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLA O ING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE -COSTA MESA SANITARY DISTRICT WITHOUT HEARING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 171, be adopted. This motion was seconded by Di.rector Warren, and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Rima, Briggs NOES: Directors - None ABSENT: Directors - None Tax Legislation Director Hutchison presented inquiry relative to a news Increase article on tax legislation increasing taxes. Manager Eldridge will investigate and bring details to next meeting. Director Warren Director Warren announced he will submit his resignation, Resignation in writing, from the Costa Mesa Sanitary District to be effective before the next Regular Meeting in January, 1978. He will be moving to Murietta at his retirement. Warrant Director Glockner made a motion authorizing the President No. 77 -10 and Secretary to sign Report No. 77 -10 instructing the County Auditor to draw a warrant from the General Fund, in the amount of $85,537.53. This motion was seconded by Director Briggs, and carried by the following roll • call vote: AYES: Directors - Hutchison, Glockner, Warren, Rima, Briggs NOES: Directors - None ABSENT: Directors - None Warrant Director Glockner made a motion authorizing the President No. 77 -11 and Secretary to sign Report No. 77 -11 instructing the County Auditor to draw a warrant from the No. 7 Trunk Sewer Fund, in the amount of $10,390.63. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Warren, Rima, Briggs NOES: Directors - None ABSENT: Directors - None Adjournment Upon motion by Director Warren, seconded by Director Briggs, and unanimously carried, the meeting adjourned at 8:44 p.m. President Secretary r1 U STUDY SESSION, BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT HELD AT 77 FAIR DRIVE December 7, 1977 Present: Directors - Glockner, Hutchison, Rima Absent: Directors - Briggs, Warren Officials Present: Manager Eldridge., Director.of Finance Oman, Attorney June, Engineer Stevens, Assistant Secretary Geddes Session was started at 6:30 p.m. Bill Frost and 3 other representatives from Frederick Field, developer, were present. Sewer Manager Eldridge declared that Don Stevens' letter of Service December 1, 1977 answered all questions and he was 16th Street satisfied that it would be in order to furnish sewer service to 16th Street school site, Newport Beach. 6:45 p.m Refund Request •;eone Gregory Adjourned 0 Director Warren joined the meeting. It was suggested the wording on the agreement be changed from temporary service to permanent. General discussion about this request. All Directors were satisfied they had all the facts pertaining to the request and could render a decision at the meeting. There was a general discussion about trash exemption procedure. It was suggested that the ordinance and policy statements relevant to exemptions be put in digest form and copied for public distribution at the Streets and Sanitation Division counter. Study,--,ession gave way to Regular Meeting at 7:30 p.m. stant /S¢crreltary