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Minutes - Board - 1977-10-05MINUTES OF THE BOARD OF COSTA MESA SA HELD AT 77 October REGULAR MEETING DIRECTORS VITARY DISTRICT FAIR DRIVE 5,'1977 Roll Call Present: Directors - Glockner, Briggs, Rima Absent: Directors - Hutchison, Warren Officials Present: Manager Eldridge, Director of Finance Oman, Attorney June, Engineer Stevens, Assistant Secretary Geddes The meeting was called to order at 7:30 p.m. by President Rima. Introductions Richard Sewell, Building Developer, was in attendance. Minutes of On motion by Director Glockner, seconded by Director September 7, Briggs, and unanimously carried, the Minutes of 1977 September 7, 1977 were approved as submitted. 19th Street Richard Sewell, buyer of 19th Street Surplus property, Escrow petitioned the Board for a 60 -day escrow extension. Due Extension to a zoning situation and compliance of an adjoining a City of Newport property, a new plan had to be developed by Richard Recycling Sewell which entails delay in recording a construction on their Newspaper loan. Director Glockner suggested that an additional sum, Manager equivalent to the Public Time Deposit rate on the total Eldridge purchase price, from November 15, 1977 to close of escrow, a staff report at be paid by Richard Sewell. Richard Sewell. requested that • he be allowed to amend the escrow to provide that the meeting. $74,000, now there on deposit, be converted to an interest - earning certificate of deposit starting November 15, 1977 and that interest earned be credited to the additional interest he would be required to pay for the extension. After discussion, it was moved by Director Glockner that the extension be approved with the additional charge and credit requested by Richard Sewell. This was seconded by Director. Briggs, and carried by the following roll call vote: AYES: Directors - Glockner, Briggs, Rima NOES: Directors - None ABSENT: Directors - Warren, Hutchison Director Director Hutchison joined the meeting at 7:53 p.m. Arrives Newspaper Director Glockner presented a City of Newport Beach Recycling bulletin on their Newspaper Recycling Program. Manager Eldridge said he would have a staff report at the next • regular meeting. - 2 - Occupancy A communication was read by Manager Eldridge requesting Report an addition of 23 units to the Occupancy Count. It was moved by Director Briggs, seconded by Director Glockner, and unanimously carried, that 23 units be added to the Occupancy Count making a total of 20,622.84 as of October 1, 1977. Financial Upon motion by Director Glockner, seconded by Director Report Briggs, and unanimously carried, the Financial Report for the month. of September, 1977 was approved, as submitted. Refund Request, Manager Eldridge presented a request for refund of special Richard Frey tax assessment for trash pickup from Richard J. Frey. He pointed out that we allow for exemptions, when appro- priate, but they must be applied for and Mr. Frey was delinquent in not making application, before the deadline. Director Glockner made a motion we deny this request, seconded by Director Briggs and unanimously carried. Staff will so inform Richard Frey and make certain he receives application for next year. Construction On motion by Director Hutchison, seconded by Director Status Report Briggs, and unanimously carried, the Construction Status Report from Engineer Stevens was received and filed. Capital Engineer Stevens requested extension to February 1, 1978 Improvement for delivery of Project No. 1112100 -45 Capital Improvement Report Plan. Director Hutchison made a motion to approve exten- sion of delivery of this report no later than February, 1978. This was seconded by Director Briggs, and unani- mously carried. Assessment Manager Eldridge presented a letter from the Orange County Cancellations Auditor - Controller regarding parcels incorrectly included in our assessment rolls, and a report on annexations charged that were not completed by January 1, 1977. He recommended removal from tax rolls of those parcels incor- rectly included and that adjustment be made on the annex- ation charges collected, but not yet billed. Director Glockner made a motion we remove all the parcels incorrectly included from the rolls,,and adjust and backcharge, as necessary according to Manager Eldridge's report and recommendation. This was seconded by Director Hutchison and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Briggs, Rima NOES: Directors - None ABSENT: Directors - Warren Annexation Attorney June presented a resolution making application No. 171 to the Local. Agency Formation Commission for Annexation No. 171 to the Costa Mesa Sanitary District. He informed the Board that the annexation fee has been received along with the letter of request. - 3 - Resolution Director Hutchison made a motion that Resolution 77 -312 77 -312 being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION TO THE DISTRICT, be adopted. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Briggs, Rima NOES: Directors - None ABSENT: Directors - Warren Audit Report On motion by Director Hutchison, seconded by Director Briggs, and unanimously carried, the annual Audit Report from Lance, Soll & Lunghard, C.P.A. for June 30, 1977 was received and filed. _Taping of Manager Eldridge presented his report and recommendation Meetings regarding the suggestion that all meetings be taped and tapes retained. After discussion, Director Hutchison made a motion, seconded by Director Briggs, and unani- mously carried that this item be put on Agenda for January, 1978 regular meeting. C.S.D.A. Since all the Directors are on the mailing list for the Newsletter Special Districts Newsletter except Director Hutchison, • the Assistant Secretary was instructed to notify the publisher to place Director Hutchison on their mailing list as soon as possible. Conference Director Hutchison made the recommendation that there be Expense a budget allocation for the purpose of allowing the Allocation Directors to take in special conferences. Director Glockner was of the'opinion that anything outside of Orange County should be subject to Board approval. Attorney June recommended that a policy statement be drawn up and presented at the next regular meeting, which could be incorporated in the Sanitary District Manuals, and it was so agreed. - Warrant Director Glockner made a motion authorizing the President No. 77 -06 and Secretary to sign Report No. 77 -06 instructing the County Auditor to draw a in the amount of $83,717 by Director Briggs, and call vote: AYES: Directors - NOES: Directors - ABSENT: Directors - warrant from the General Fund .98. This motion was seconded carried by the following roll Hutchison, Glockner, Briggs, Rima None Warren - 4 '- Warrant Director Glockner made a motion authorizing the President No. 77 -07 and Secretary to sign Report No. 77 -07 instructing the County Auditor to draw a warrant from the No. 7 Trunk Sewer Fund in the amount of $379,215.35. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Hutchison, Glockner, Briggs, Rima NOES: Directors - None ABSENT: Directors - Warren Adjournment Upon motion by Director Hutchison, seconded by Director Glockner, and unanimously carried, the meeting adjourned at 9:22 p.m. tr ' President Secretary is