00 - AGENDA 2013-09-26
P rotecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
…an Independent Special District
AGENDA
James Ferryman
President
Michael Scheafer Arthur Perry
Vice President Secretary
Robert Ooten Arlene Schafer
Assistant Secretary Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the
item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State
law, the Board may not discuss or take action on non -agenda item s except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding
Officer reserves the right to declare any speaker out of order .
Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W.
19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400.
In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance
is n eeded (28 CFR 35.102.35.104 ADA Title II).
R e g u lar Meeting – Thursday, September 26 , 2013
I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa
II. PLEDGE O F A LLEGIANCE – President Ferryman
III. INVOCATION – Vice President Scheafer
IV. ROLL CAL L (If absences occur, consider whether to deem those absences excused based on
facts prese nted for the absence – such determination shall be the permission required by law.)
V. Ceremonial Matters and Presentations – None
V I . Announcement of Late Communi cations
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based
on /memorialized by the latest document submitted as a late communication.
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V I I . PUBLIC COMMENTS – This time has been set aside for persons in the audience to mak e comments
on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on
this agenda . Members of the public will have the opportunity to address the Board of Directors about
all other items on this agenda at th e time those items are considered.
Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each speaker will be
limited to four (4) continuous minutes.
VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and
may be acted upon by one motion after public comment has been received. Only Board of Directors
may pull an item for discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items listed on the c onsent
calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
1. Board of Directors Closed Session Minutes of August 19, 2013
Recommendation: That the Board of Directors approve and file.
2. Bo ard of Directors Study Session Minutes of August 20 , 2013
Recommendation: That the Board of Directors approve and file .
3. Board of Directors Re gular Meeting Minutes of August 29 , 2013
Recommendation: That the Board of Directors approve and file.
4 . Occ upancy Report and payment to Costa Mesa Disposal
Recommendation: That the Board of Directors approves the occupancy report and payment to
Costa Mesa Dis posal for the month of August 2 013 .
5 . Contract Payment to CR Transfer for Recycling & Disposal Se rvices
Recommendation: That the Board of Directors approves payment to CR Transfer for recycling
and disposa l ser vices for the mo nth of August 2013 .
6 . Adoption of a Warrant Resolution No. CMSD 2014 -3 Approving District Warrant Registers
Recommendatio n: That the Board of Directors adopt Wa rrant Resolution No. CMSD 2014 -3
approving District warrants for the Month of August 201 3 in the amount of $676,670.04
7 . Directors’ Compensation and Re imbursement of Expenses
Recommendation: That the Board of Dire ctors approves Directors ’ compensation and
reimbursement o f exp e nses for the month of August 2013 .
8 . Investment Report
Recommendation: That the Board of Directors approves the Investment Report for the month of
August 2013.
---------------------------------------------END OF CONSENT CALENDAR -------------------------------------
IX . PUBLIC HEARING S – None
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X. GENERAL MANAGER / DISTRICT CLERK REPORTS
9 . Costa Mesa Community Foundation Sponsorship
Recommendation: That the Board of Directors considers sponsorship levels for Concerts in the
Park and determine how being a sponsor will serve the District’s purpose.
1 0 . Permit Techni cian Position
Recommendation: That the Board of Directo rs approves the revised job description .
1 1 . California Environmental Quality Act (CEQA) Guidelines
Recommendati on: That the Board of Directors approves Resolution No. 2013 -84 3 adopting CEQA
G uidelines and di recting staff to implement guideline procedures .
1 2 . Revised Standby Policy
Recommendatio n: That the Board of Directors authorize the General Manager to approve the
revised Standby Policy and appropriate the additional funding for the new schedule.
13 . Rewarding Ideas Program
Recommendation: That the Board of Dire c tors approves rewarding t he following employees for
their ideas:
1. Anna Sanchez, $850 for saving $4,250.41 on copy machines.
2. Dyana Wick $264 for enhancing revenues by increasing the penalty fees for issuing late
sewer permits .
1 4 . Rewarding Ideas Program Revision
Recommendation: That the Board of Directors consider s revising the program.
1 5 . Ad Hoc Committee for CMSD’s 70 th Anniversary – Oral Report
Recommendation: That the Board of Directors considers establishing a temporary Ad Hoc
Committee to discuss plans for CMSD’s 70 th An niversary.
X I . ENGINEER’S REPORTS
1 6 . Proje ct Status Report
Recommendation: That the Boar d of Directors receive and file the report .
17 . Project #196 – Permanent Emergency Equipment at Critical Pump Stations
Recommendation: That the Bo ard of Directors receive and file the report.
18 . Project #201 – Rehabilitation of Four Force Mains
Recommendation: That the Board of Directors give staff direction regarding the four
alternatives to rehabilitating Harbor, Mendoza, South Coast Plaza a nd Victoria force mains.
XI I . TREASURER’S REPORTS - None
X III . ATTORNEY’S REPORTS - None
X I V . LOCAL MEETINGS : In accordance with AB 1234 (Gov. Code 53232.3 ), a report is required to be
given by a Director for any meeting for which expense reimbursement of any kind is provided. Note:
For meetings for which the per diem compensation is sought, the Operations Code provides that
Costa Mesa Sanitary D istrict September 26 , 2013
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such compensation is authorized for each day’s service rendered as a Director at the request of the
Board (not to exceed six day s in one month), and certain meetings are specified as being eligible as
set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve
the service for it to be eligible for the per day compensation.)
A. Orange Co unty Sanitation District (OCSD) – (President Ferryman)
Recommendation: That the Boa rd of Directors accepts oral report.
B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry)
Recommendation: That the Boa rd of Directors accepts oral report.
C. Independent Special Districts of Orange County (ISDOC) – (Vice President Scheafer )
Recommendation: That the Boa rd of Directors accepts oral report.
D. California Special Districts Association (CSDA)
Recommendation: That the Boa rd o f Directors accepts oral report.
E. California Association of Sanitation Agencies (CASA)
Recommendation: That the Boa rd of Directors accepts oral report.
F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
Recommendation: That the Boa rd of Directors accepts oral report.
XV . OLD BUSINESS - None
XVI . NEW BUSINESS
19 . Nomination of Director Arlene Schafer to run for Region 6 of the CSDA Board of Directors – Oral
Report
Recommendation: T hat the Board of Directors consider and approve the nomination of Director
Arlene Schafer to run for Region 6 of the CSDA Board of Directors .
XVII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
CLOSED SESSION
20. August 31, 2013 Sanitary Sewer Overflows – Oral Report
To discuss anticipated litigation in the matter of the Back Bay spill occurr ing on or about August 31,
2013, and any attempt to levy administrative fines arising therefrom pursuant to Gove rnment Code
Section 54956.9(b).
RECONVENE TO OPEN S ESSION
REPORT ON CLOSED SESSION ACTIONS
XVIII . ADJOURNMENT
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECT ORS WILL BE
HELD ON OCTOBER 24 , 2013 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET.
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A LOOK AHEAD – Upc oming Meetings , Events and Tentative Agenda items
CR&R 2 nd Amendment to Exclusive Franchise Agreement – October 1 , 2013
Agreement with City of Newport Beach for sanitary sewer service – October 24, 2013
Awarding contract for emergency generator at Canyon Pump Station
Awarding contract to install emergency by -pass pumps at Elden, Victoria and Mendoza pumping stations
Sewer Lateral Assistance Program (SLAP) Seminar for Plumbers – Thursday, October 17, 2013
at 9:30 a.m.
OC Goodwill Community Event at O range Coast College (OCC) - Saturday, October 26, 2013
from 9:00 a.m. to 3:00 p.m.
Free Door -to -Door Household Hazardous Waste Collection Program for Seniors and Immobile
Residents – Contact CR&R Environmental Services at (949) 646 -4617 to schedule a free collection.
Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to
encourage residents to maintain their lateral sewer line. The program will contribute 50% of the
resident’s cost up to a maximum of $1,6 00. For more information visit www.cmsdca.gov or call (949)
645 -8400.
Large Item Collection Program – Residents are eligible for three (3) complimentary pick -ups per
year. There is a limit of ten ite ms per call or collections can be combined for a total of thirty items per
calendar year. For more information visit www.cmsdca.gov or call (949) 646 -4617 to schedule an
appointment.
UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES