Minutes - Board - 2013-07-16 ITEM NO.01
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
JULY 16, 2013
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
July 16, 2013 at 9:30A.M. at 628 W. 19th
Street, Costa Mesa.
ROLL CALL DIRECTORS PRESENT: James Ferryman, Robert Ooten,
Art Perry, Arlene Schafer, Mike Scheafer
DIRECTORS ABSENT: None
STAFF PRESENT: Scott Carroll, General Manager; Rob
Hamers, District Engineer; Noelani
Middenway, Deputy Clerk of the District;
Javier Ochiqui, Management Analyst;
Elizabeth Pham, Management Assistant.
OTHERS PRESENT: Lawrence Jones, CR&R; Dean Ruffridge,
CR&R; Jim Mosher, Resident
PUBLIC COMMENT
President Ferryman invited members of the public to address the Board.
Mr. Jim Mosher provided public comment suggesting that the agenda provide an
opportunity for general public comment for items not listed on the agenda.
Seeing no one further, President Ferryman closed public comments.
ITEMS OF STUDY
A. Recycling &Waste Diversion Reports
Recommendation: That the Board of Directors receive and file report.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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General Manager Carroll introduced the item.
There were no questions or comments and the report was received and filed.
B. Ordinance Enforcement Officer & Scavenging Report
Recommendation: That the Board of Directors receive and file report.
General Manager Carroll provided report details.
Discussion followed regarding the amount of time spent to compile the scavenging
report data and the proper procedure to report scavenging.
Director Ooten requested information on how much time the Ordinance Enforcement
Officer spends on scavenging and how much time is spent handling other issues.
Discussion followed regarding the pickup of items outside of trash cans with the implied
permission by the home owner.
There were no additional questions or comments and the report was received and filed.
C. Battery Recycling Pilot Program
Recommendation: That the Board of Directors gives feedback to staff regarding
'the pilot program and direct staff to bring this item back to the July 25th Board of
Directors meeting for formal action.
General Manager Carroll introduced the item and discussed the development of the
battery recycling program as a result of the notable decrease in the telephone book
recycling program.
Mr. Javier Ochiqui provided report details, noted that three schools have agreed to
participate in the battery recycling pilot program scheduled to begin September 14,
2013 through May 14, 2014. Mr. Ochiqui indicated that the telephone book recycling
program would continue during the battery recycling pilot program.
Director Schafer questioned how the participating schools were selected and felt that
the funds from the telephone book recycling program should be utilized by another
program.
Director Perry provided suggestions for the size of receptacles to be placed at the
participating schools and for prize incentives.
District Engineer Hamers discussed methods to promote the battery recycling pilot
program.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 16, 2013
Mr. Mosher provided public comment regarding the education of students on how to
dispose of non-alkaline batteries.
Discussion followed regarding the expanding of the pilot program to include a total of
five schools, providing of lockable receptacles for battery use only, and whether or not
the item needed to be placed on a future agenda for discussion and approval.
General Manager Carroll noted that staff had developed the pilot program based on the
Board's input and suggestions and would report back once the program had been
completed.
There were no additional questions or comments and the report was received.
D. Composting Program
Recommendation: That the Board of Directors receive oral report.
General Manager Carroll introduced the item and deferred to Management Assistant,
Elizabeth Pham, to provide report details.
Ms. Pham provided information regarding an alternative composting bin to be made
available for the public to purchase. Ms. Pham indicated that 120 units are being
purchased and that the cost of $8,025.60 for the new bins would be subsidized by a
grant from OC Waste and Recycling.
Director Perry questioned if customers would be informed of the availability of the new
compost bins.
Ms. Pham confirmed that she would inform the customers.
Director Ooten expressed support of staffs recommendation and discussed the
availability of composting bins at the District for demonstration purposes.
Mr. Mosher provided public comment regarding the availability of compost bins to the
residents of Huntington Beach and described his composting methods that do not
require a compost bin and inquired if such methods were also being advertised at the
composting workshops.
Ms. Pham responded to the public comment and indicated that the composting
workshops educate the community of various composting methods.
Mr. Ochiqui responded to the public comment and clarified that upon the December
expiration date of the OC Waste and Recycling grant, compost bins would no longer be
made available to Huntington Beach residents.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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General Manager Carroll clarified that no compost bins in excess of the 120 bins that
are purchased by the OC Waste and Recycling grant would be made available to
Huntington Beach residents for purchase.
There were no additional questions or comments and the report was received.
E. Conditional Will Serve Letter at 2501 Harbor Blvd.
Recommendation: That the Board of Directors receive and file letter.
District Engineer Hamers provided details of the purpose of a will serve letter which
confirms sewer capacity and water availability and ensures that the District does not
provide sewer capacity for the development of a parcel at the expense of someone else
in the District. Mr. Hamers noted that 2501 Harbor Blvd. has been issued a conditional
will serve letter.
Discussion followed regarding the cost of a flow study and cleaning of the sewer lines.
There were no additional questions or comments and the report was received.
F. Calcium in Sewer Mains and Laterals
Recommendation: That the Board of Directors receive oral report.
District Engineer Hamers provided report details regarding calcium in sewer mains and
laterals and discussed part chemical and part mechanical treatment methods. Mr.
Hamers reported on an upcoming workshop hosted by Leucadia County Water District
that will discuss suggested treatment methods of calcium buildup.
There were no additional questions or comments and the report was received.
G. CMSD Coloring Tri-Fold for Children 5 to 10 Years of Age
Recommendation: That the Board of Directors receive oral report.
General Manager Carroll introduced the item and commended Sewer Maintenance
Supervisor, Steve Cano, and Maintenance Workers Joel Ortiz and Alex Arreola for
developing a District coloring tri-fold to educate the public and youth of the District's
function.
The Board expressed appreciation of the idea and felt that it was a wonderful concept.
There were no additional questions or comments and the report was received.
H. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction on the
type of items to be placed on future study sessions.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 16, 2013
President Ferryman invited the Board to provide input on the structure of future study
session meeting agendas.
Vice President Scheafer recommended that a review of qualifying travel and meetings
eligible for reimbursement as well as key legislative updates to be discussed on a
quarterly basis.
President Ferryman indicated that the Orange County Sanitation District (OCSD) has
interviewed various Board members to assist with the strategic planning development
process and suggested that OCSD provide an update to the District at a future meeting.
Director Ooten discussed the development of an Administrative Committee and felt that
the sewer facts and figures reports could be presented quarterly.
Vice President Scheafer suggested that Director Ooten type up a list of discussion items
for the Board to choose from and determine to move forward with.
President Ferryman suggested a discussion with CR&R regarding the upcoming
contract renewal.
Director Schafer suggested that lengthy presentations be placed on a special meeting
agenda.
District Engineer Hamers requested that short videos on update of technology be
permissible at study sessions.
There were no additional questions or comments.
ADJOURNMENT
There being no further business to come before the Board, President Ferryman
adjourned the meeting at 11:03 a.m.
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Art Perry James Ferrym n
Secretary ft2-President